Financial Systems Modernization Executive Sponsor Briefing Update
The update provides information on the Financial Systems Modernization project, including Executive Sponsor briefing, TAMUS update, User Acceptance Testing details, Change Management activities, overall project status, performance impacts, and a request to reschedule the March meeting due to a key decision point approaching in late March. The briefing outlines upcoming activities, issues discovered during testing, and the importance of user involvement.
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Presentation Transcript
Financial Systems Modernization Executive Sponsor Briefing February 28, 2022 Mark Schulz Deputy CIO
Agenda Financial Systems Modernization TAMUS Update Project Update User Acceptance Testing Change Management Activities AFR Project Update Asysco Update Deloitte Update Questions / Discussion 2
User Acceptance Testing (UAT) Round 2 occurred February 1, 2 and 3 Member participation was not as good as round 1 Please remind your testers it is important to test during each round A few minor issues discovered Most are configuration issues No real functional defects Round 3, March 1, 2 and 3 (on software version 4.2) Round 4, March 22, 23 and 24 (on software version 4.3)
Change Management Activities Four rounds of UAT Monthly emails to all FAMIS users with links to website Planning virtual Town Hall in March/April Webinars in April and May TrainTraq course for FAMIS users in April All users will be provided a way to validate and practice logon in early April For more information see Change Management Initiatives on our website 5
Overall Status No significant functional issues Integrations tested and working Laserfiche integration was corrected and working in UAT 2 Staff readiness and training this spring has begun FAMIS response time (performance) remains major focus Key go/no-go decision in March or early April
Performance Impacts Examples of possible impact of slow performance Payroll reimbursement delayed one day. Currently payroll integration is sent to USAS on the same day as Workday payroll calculation Back office FAMIS user frustration Impact to Maestro response time Regular daily processes look good, but longer month-end and year-end processes may struggle to complete over-night 7
Re-schedule March Meeting In light of the key go/no-go decision in late March, we need to move the Executive Sponsor meeting one week later Will reschedule to April 4 at 2:00 PM 8
Annual Financial Report Update AFR project with EGP and OneStream kicked off in January On-going discussions on initial design Initial design document due to TAMUS for review in February has been delayed until March Integration specifications are now more clear 9
Asysco Status Performance remains a focus area for all Work being performed on both sides Root cause analysis complete Performance optimization schedule finalized Performance baseline tests agreed Major delivery last week (results to be shared once tested and available) On-Site planning We are on-site this week and next Future travel planned, but need to remain flexible (travel restrictions)
Asysco Update - continued UAT Round 2 completed successfully Round 3 starting tomorrow Daily batch improvement o Running more autonomously and faster Operational Readiness Monthly go/no-go criteria Training plan Cut-Over preparations underway 12
Asysco Summary Successful Round 2 of User Acceptance Testing Showing improvements in the daily batch cycles User experience less eventful Round 3 batch execution through scheduling tool (no manual intervention) Detailed plan through to go-live including go/no-go monthly meetings Performance remains our number 1 priority All remaining workstreams are progressing Everyone remains focused and positive
Summary As of 02/22/2022 Executive Summary On-track to complete UAT round 3 of 4 and to prepare for dress rehearsals. Performance tuning with the corresponding fixes, partner readiness and the impact on go-live require close monitoring. Definitive completion of planned tasks prior to the 4 upcoming stage gates will determine June 2022 go-live readiness/risk. G February Key Activities / Milestones ETC Control-M Implementation TAMUS Key Accomplishments 3/15/2022 MFT Implementation Performance tuning activities for prioritized issues in progress Established stable ongoing release schedule for UAT Outreach performed for change management, UAT participation and MFT partner set-up 3/15/2022 Performance Tuning 2/11/2022 User Acceptance Testing 3/11/2022 Go-live Readiness Stage Gate 1 March 3/25/2022 Go-live Readiness Stage Gate 2 Focus for Next Month 4/22/2022 Go-live Readiness Stage Gate 3 5/27/2022 Continue subsequent rounds of user acceptance testing and MFT partner set-up Review dress-rehearsal, code-freeze and go-live prep plan Continue technical team training activities to provide support at the time of cutover and beyond Go-live Readiness Stage Gate 4 June 2022 Go-live June 2022 Monitor closely, some slippage Legend: On track; no slippage Urgent and decisive action required Improving Not Started Steady Declining 15
