Finding What Works for Processing Born-Digital Archives at Bentley Historical Library
This presentation by Mike Shallcross from U-M Bentley Historical Library delves into the process of managing born-digital archives, covering topics such as staff expansion, responsibilities, digital curation division formation, and standards like OAIS. It also explores the evolution of processing methods from historical transfers to modern automation efforts like the Archivematica system.
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Presentation Transcript
BETTER THAN IT WAS Finding what works for processing born-digital archives at the Bentley Historical Library Mike Shallcross U-M Bentley Historical Library MMDP @ GVSU 2013.03.14 shallcro@umich.edu
1 3/14/2014 Digital Curation Division Formed April 2011 Reports to Director of Bentley Historical Library Staffing: April 2011: 2 FTE, 1 grad student March 2014: 4 FTE, 3 grad students Responsibilities include: Web archives Digitization projects Transfer and ingest of born digital archives
2 3/14/2014 Obligatory OAIS Reference
3 3/14/2014 Ingest at the Bentley Goal: creation of Archival Information Packages (AIP) AKA Digital Processing (increased staff buy-in) Encompasses traditional archival functions: Appraisal Intellectual Arrangement Description Requires steps to ensure authenticity, integrity, and security of content: Establish intellectual control and integrity of content Perform preservation actions Metadata creation (descriptive, administrative, preservation) Development of workflows/procedures: highly iterative
4 3/14/2014 Once Upon a Time (1997-2009) 1997: James Duderstadt papers (former U-M President) Transfer included his personal computer with files Item level processing & description Removable media: stayed in folders Non media-based digital transfers: Often individual items (i.e., U-M publications) Minimal processing
5 31 Octoberr 2012 Standardizing Procedures (2010-2011) MeMail Project (2010-2011): Mellon Foundation grant Reviewed literature and relevant projects (PARADIGM, AIMS, Archivematica, etc.) Defined requirements based on local needs and resources Developed manual workflow; successful, but 40 discrete steps: highly labor intensive & difficult to train staff 20+ numerous software applications Strict conventions for naming/saving log files and metadata Numerous opportunities for user error
6 3/14/2014
7 3/14/2014 Working Smarter (2011-2013) Inspired by the Archivematica Digital Preservation System and the National Archives of Australia s Digital Preservation Software Platform (DPSP) Attempted to address issues with manual workflow by automating workflow steps Proof of concept: creation of preservation copies Expanded to other steps Introduced complete prototype in early 2012: the AutomatedProcessor (AutoPro)
8 3/14/2014
9 3/14/2014 AutoPro: Overview Comprised of 31 Windows CMD.EXE and VBS scripts Guides processors through 9 step workflow (manual and automated steps) with single interface for 20+ apps/utilities Documents all actions and modifications (if any): Log files for all operations Produces a PREMIS preservation metadata file Used to successfully process over 160 deposits of digital materials (including deposits of more than 45,000 files/100 GB), but Limited error-handling and functionality with shell scripts Command-line interface is still relatively labor intensive
10 3/14/2014 Storage and Access: DSpace U-M Institutional Repository (Deep Blue) Not designed for digital archives Limited access functionality BHL unable to implement its own repository (limited IT/$$$) U-M Library provides IT support and preservation expertise Additional copy of AIP deposited in dark archives (secure Windows storage managed by central IT)
11 3/14/2014 Next Steps (2014-2016) . Mellon Foundation Grant proposal: ArchivesSpace, Archivematica, and DSpace Workflow Implementation Develop conventions and functionality to permit transfer of data/metadata among ArchivesSpace, Archivematica, and DSpace Create metadata once; reuse in multiple systems Streamline deposit of content in preservation repository Share code, procedures, and documentation with community Enhance preservation functionality of DSpace
12 3/14/2014 THANK YOU! AutoPro iPRES Paper/Poster: http://deepblue.lib.umich.edu/handle/2027.42/95923 Digital Processing Manual: http://deepblue.lib.umich.edu/handle/2027.42/97298
