First Responder Wellness & Grant Opportunities in Ohio

American Rescue Plan Act (ARPA) American Rescue Plan Act (ARPA) First Responder Wellness, First Responder Wellness, Recruitment, Retention & Resiliency Recruitment, Retention & Resiliency Bidders Conference May 13, 2022

December 6, 2021: December 6, 2021: Governor Mike DeWine and Lt. Governor Jon Husted Governor Mike DeWine and Lt. Governor Jon Husted Announce $250 Million Proposal Announce $250 Million Proposal House Bill 169 (134thGeneral Assembly) authorized funding to address impacts of the COVID-19 pandemic: $175 million through the Office of Criminal Justice Services to protect Ohio s citizens from violence $75 million through the Emergency Management Agency to support first responder resilience and recovery

ARPA Timeline ARPA Timeline Initial Projects Bridge Assist QPR Spring 2022 RFP First Responder Wellness, Recruitment, Retention and Resiliency Grant Application Deadline June 17, 2022 Awards July 2022 ARPA funding ends December 31, 2024 For more information, visit: https://publicsafety.ohio.gov/what-we-do/our-programs-new/arpa-funding

First Responder Wellness, Recruitment, Retention and First Responder Wellness, Recruitment, Retention and Resiliency Resiliency Due June 17, 2022 3 Purposes / Eligibility Areas First Responder Recruitment/Hiring & Payroll First Responder Retention Bonuses, Incentives and Activities First Responder Wellness Length of funding: 12 or 24 months

Eligible Applicants Eligible Applicants First Responders Law Enforcement Fire Service Emergency Medical Services Dispatchers Local Units of Government City, Village, Township County State Agencies

Grant Application Grant Application For an applicant and project to be eligible, the applicant must complete the Eligibility Screening Tool sections located within the application. Application is an Excel-based template that easily allows you to determine your project eligibility, identify your proposed project and provide a clear budget Provide clear responses, explanation and data as prompted ONLY respond to the purpose area or areas for which you are applying Recruitment/Hiring and Payroll (either filling vacant/eliminated positions or hiring up to pre-pandemic levels) Filling vacant/eliminated position (compare # of staff) Hiring up to pre-pandemic levels (compare # of FTEs) Retention Bonuses, Incentives and Activities (follow parameters in RFP) Wellness Services(follow parameters in RFP)

Purpose: Hiring and Payroll Purpose: Hiring and Payroll First Responder recruitment efforts, such as recruitment drives, job fairs, and advertising. First Responder personnel payroll costs to (1) replace vacant or eliminated positions from the pandemic or to (2) return to pre- pandemic levels. Payroll costs are limited to public sector sworn personnel or staff who support sworn personnel (e.g. dispatchers). First responder hiring bonuses; limited to public sector sworn personnel or staff who support sworn personnel (e.g. dispatchers).

Purpose: Retention Bonuses, Incentives and Activities Purpose: Retention Bonuses, Incentives and Activities First Responder retention programming. First Responder retention bonuses or other retention incentives (for staff likely to otherwise leave the agency), which may include reasonable compensation increases for employees to remain at the current employer versus leaving for other options. Any incentives must be in addition to regular compensation, tailored to the need and not exceed amounts traditionally offered by the current employer or competitive employers. Retention incentives must be less than 25% of an individual s base rate of pay or less than 10% for a group/category of employees. These percent limits apply to annual salary and are for the life of this ARPA funding, meaning that they can be paid in a one-time payment to employees or the equivalent of that one-time amount can be spread out (recommended) in smaller payments during the grant period. Retention bonuses are allowable for public sector sworn first responders or staff who support sworn personnel (e.g. dispatchers).

Hiring to Pre Hiring to Pre- -Pandemic Levels or Pandemic Levels or Implementing Retention Bonuses Implementing Retention Bonuses Positions vacated or eliminated 1/27/20 compared to 3/3/21 If decreased from 10 to 7, then can hire up to 3. FTEs declined (allow adjusted +7.5%) 1/27/20 * 1.075 compared to 3/3/21 If decreased from 100 to 95, then: 100 * 1.075 = 107 Can hire up to 12 (107-95)

Hiring to Pre Hiring to Pre- -Pandemic Levels or Pandemic Levels or Implementing Retention Bonuses Implementing Retention Bonuses Retention Bonuses 10% for a group of staff (common) 25% only if just for individual situation (rare) 10% of annual salary (1 year) can be applied over the life of the grant Must demonstrate that it is within 10% Only for first responders Not for corrections, administrative staff, deputy clerks, grant writers, etc.

Purpose: First Responder Wellness Purpose: First Responder Wellness Possible Ideas Possible Ideas First Responder Wellness Programming Should be a structured, evidenced-based program that addresses the mental and/or physical health of First Responders Contract with a clinician or clinical practice Wellness checks for Chief on down Chief Executive to determine frequency but no less than every two years Cannot be same clinician used for hiring, promotion or discipline Development of a Wellness Office or Coordinators position Outside of the recruitment, hiring, promotion or discipline process

Application Application Submit Excel applications via email to Geoffrey Martin, Grants Branch Chief, Ohio EMA gsmartin@dps.ohio.gov Please use the following naming convention when saving your application in excel format: ARPA First Responder Grant Smalltown Fire Deadline 5:00 pm Friday June 17, 2022

Application Application OH/ID and Supplier ID If you are new to partnering with the State of Ohio, or if it has been a while since you have partnered with the State of Ohio, please create an OH/ID and OH Supplier ID. The creation of these accounts will help to eliminate any delays with potential funding now or in the future. This is a proactive step you can take now.

Application Application Secure access to State of Ohio services OH|ID provides a single, secure entry point to many of the online tools and apps used by state agencies. Use it to: Submit forms, complete reports and access online systems across different state agencies-- with one ID and password. Users with an OH|ID account can access multiple State applications by only entering their username and password once. There's no cost, and your information is not retained within OH|ID or by the state so it's never shared or sold.

Application Application To create an OH/ID, please visit: https://ohid.ohio.gov/wps/portal/gov/ohid/create-account/ Step 1 Email Verification Step 2 Personal Info Step 3 Pick a Username Step 4 Create Password Step 5 Account Recovery Step 6 Terms & Conditions

Application Application Once you have created your OH/ID, please create an Ohio supplier ID. The Supplier Portal is designed to provide suppliers with convenient access to information about their financial interactions with the State of Ohio. The Supplier Portal is easy to use, accessible across multiple devices (computers, smartphones, and tablets), and efficiently enables self-service functionality including: Request to have your OH|ID associated with your business View Dashboards Pending purchase order, invoice and payment totals By year By state agency Access additional features Search for purchase orders, invoices and payments to see the status of each Launch eBid, eSettlements* and update UNSPS codes Manage Users**

Application Application To create your Supplier ID using your OH/ID, please visit: https://supplier.ohio.gov/wps/portal/sp/suppliers/login

Application: Narrative Application: Narrative Link to pandemic show statistics (Jan. 27, 2020) Describe the project Show evidence-based practice Describe how the activities will be achieved Organization information Community involvement

Application: Narrative Application: Narrative Objectives SMART Requirements One objective Two performance indicators Baseline data

Application: Narrative Application: Narrative Budget Justification detailed Clear link to narrative Relevant to the problem to be addressed to the proposed adjustment No match leave this section blank

Application: Narrative Application: Narrative Budget The budget should be as concrete and specific as possible in its estimates. Make every effort to be realistic, to estimate costs accurately. Please include any COLA (cost of living adjustments) or employee step increases that may occur during the funding period. Salaries should be comparable to those within the applicant organization. If the budget lists an equipment purchase, it is the type allowed by the agency. While budget adjustments are sometimes made after the grant award, this can be a lengthy process. It s best to be certain that costs associated with the budget are as accurate and comprehensive as possible. If costs change during the funding period, a budget or programmatic adjustment may be submitted prior to incurring the new cost.

Application: Narrative Application: Narrative Unallowable Costs Deposit into any pension fund - does not include the payment to a pension fund as part of covered benefits for eligible personnel charged to the fund. Contribute to rainy day funds, financial reserves, budget stabilization, or similar funds the revenue reduction amounts must be applied to general government services. Offset a reduction in net tax revenue. Pay interest or principal on outstanding debt instruments, including short-term revenue or tax anticipation notes, or other debt service costs. Satisfy a settlement agreement, judgment, consent decree, or judicially confirmed debt restructuring plan in a judicial, administrative, or regulatory proceeding. Serve as non-federal match for other federal grant programs.

Application: Narrative Application: Narrative Fringe Benefits Allowable Unallowable Health savings account Commuter savings account Retirement savings account (defined employee contribution plan) Dependent care assistance Tuition assistance Athletic facilities membership Education assistance Costs incurred outside of the funding period Worker s Compensation PERS (government agencies) FICA (private agencies) Unemployment Compensation Defined retirement benefit plan (private agencies) Medicare Health, dental, and vision insurance Life insurance Long term and short-term disability insurance Employee assistance programs Paid time off (vacation, sick, compensatory, holiday, and personal) accrued and used during the award period.

Questions Questions arpa@dps.ohio.gov www.ocjs.ohio.gov