Florida E-Rate Training and Workshop FY 2013 Information
"Get insights into the Florida E-Rate Training and Workshop for FY 2013, including details on state contracts, service providers, and contract dates. Stay informed on telecommunications developments in Florida."
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Florida E-Rate Training and Workshop FY 2013 Bridget Duff Adolfo (Al) Arauz Tallahassee January 9, 2013
NEW DMS STATE CONTRACT APPLICATION PROCESS 2
DMS State Master Contracts Service Company SPIN Contract Number Allowable Contract Date Award Date Form 470 App # Contract End Date Effective Dates CENTREX BellSouth (dba AT&T) 143004824 DMS 06/07- 086 1/30/2007 2/6/2007 289460000 614029 6/30/2014 2/12007- 1/31/2014 CenturyLink 143001444 DMS 08/09- 057 12/17/2008 2/9/2009 500440000 701829 6/30/2014 2/10/2009- 1/4/2014 Verizon 143001435 DMS 08/09- 071 2/25/2009 5/18/2009 598350000 730295 6/30/2014 5/22/2009- 5/21/2014 Toll-Free Services (1- 800/888) EarthLink/ DeltaCom 143001196 DMS 08/09- 078 3/9/2009 3/23/2009 839180000 733215 3/19/2014 4/10/2009- 3/19/2014 Long Distance Qwest 143001157 MA 2114 10/31/2003 3/22/2004 115340000 458286 3/21/2014 3/22/2004- 3/21/2014 Long Distance EarthLink/ DeltaCom 143001196 DMS 10/11- 036 7/29/2011 9/9/2011 889440000 927431 9/8/2016 9/9/2011- 9/8/2016 4
DMS State Master Contracts Service Company SPIN Contract Number Allowable Contract Date Award Date Form 470 App # Contract End Date Effective Dates Voice Conferencing British Telecom 143009071 DMS 1112-019 4/6/2012 5/3/12 12580000 1032241 6/30/2015 5/3/2012- 6/30/2015 Telephony Equipment & Services Avaya 143005214 730-000-09-1 4/9/2008 9/3/2008 61635000 0664271 3/2/2014 9/3/2008- 3/2/2014 Cisco 143005014 730-000-09-1 4/9/2008 9/3/2008 61635000 0664271 3/2/2014 9/3/2008- 3/2/2014 Siemens 143004816 730-000-09-1 4/9/2008 9/3/2008 61635000 0664271 3/2/2014 9/3/2008- 3/2/2014 Internet Access (FIRN) AT&T 143004824 DMS 08/09- 061 11/19/2008 1/12/2009 15009000 0693652 6/30/2015 1/12/2009- 6/30/2015 MFN AT&T 143004824 14-973-800-R 10/4/2005 4/20/2006 80247000 0543801 9/17/2016 9/18/2006- 9/17/2016 5
DMS State Master Contracts Service Company SPIN Contract Number Allowable Contract Date Award Date Form 470 App # Contract End Date Effective Dates Wiring, Internal For info, call James McVicker @ 850-414- 6771 6/30/2013 www.dms.m yflorida. com/tips Remote Broadband Services AT&T 143004824 DMS 08/09- 027 9/18/2008 7/13/2009 97691000 0677175 7/2/2015 7/13/2009- 7/2/2015 Mobile Communications Services AT&T 143025240 DMS 1011- 008A 9/30/2010 1/11/2012 58982000 0849672 1/10/2017 1/13/2012- 1/12/2017 Mobile Communications Services Sprint 143006742 DMS 1011- 008B 9/30/2010 1/13/2012 58982000 0849672 1/12/2017 1/13/2012- 1/12/2017 Mobile Communications Services Verizon 143000677 DMS 1011- 008C 9/30/2010 1/20/2012 58982000 0849672 1/19/2017 1/20/2012- 1/19/2017 6
New State Master Contract Filing Process USAC Directive DivTel must file for E-Rate reimbursement for all State Master Contracts Starting with FY2013-2014 Decision due to fact that DivTel pays service provider invoices i.e. is Billed Entity The change applies to ALL Florida E-Rate Eligible SUNCOM Master Contracts. 7
New State Master Contract Filing Process Customer decides which DMS services it will continue or order (if new) for upcoming funding year. If ordering TIPS, STEPS, or MCS , customer conducts mini-bid and completes Vendor Selection Matrix Customer completes LOA and submits to DivTel along with Form 479, if applicable DivTel creates shell USAC online Form 471 for each customer, obtains security code, and e-mails customer a Guidance Letter containing the Form 471 number and security code, Checklist and Item 21 Attachment templates Customer logs in, completes Blocks 2, 4, & 5, creates Item 21 Attachment(s), completes checklist and forwards to DMS 8
New State Master Contract Filing Process DivTel reviews customer-submitted information, completes Block 6, certifies, and submits Form 471 and Item 21 Attachment on behalf of each customer DivTel receives Form 471 RAL, contacts customer for any changes Customer submits CSA to DivTel DivTel receives PIA requests and contacts customer for information, documentation when necessary DivTel receives FCDL and notifies customer 9
New State Master Contract Filing Process DivTel creates shell online USAC Form 486 for each customer, obtains security code, and e-mails customer Form 486 number & security code Customer logs in, completes Blocks 2, 3 and 4 DivTel reviews completed Form 486, certifies, and submits Customer determines preferred invoicing mode (SPI/BEAR) SPI - DivTel invoices customers non-discounted portions & instructs service providers to file invoices to USAC for remainder OR BEAR - DivTel invoices customer 100% DivTel submits GRIDS for AT&T services DivTel collects any required documentation from customers 10
New State Master Contract Filing Process Benefits to You: DivTel manages all procurement and competitive bidding for state master contracts Customer maintains choice of SPI vs. BEAR invoicing modes E-Rate Assistance Team and DivTel will be responsible for applications, invoices, operations and SLD interface E-Rate Assistance Team will be primary contact for PIA questions 11
New State Master Contract Filing Process Benefits to You: Customers will not have to complete and submit AT&T GRIDS Customers will not have to comply with State Replacement Contract procedures DivTel will be financially responsible for any DivTel errors that impact funding commitment decisions for all state master contract applications 12
New State Master Contract Filing Process DivTel Will Need From You: Letter of Agency Sign, date, return to E-Rate Assistance Team If ordering P2, provide DOE Letter of Tech Plan Certification if already certified, or notify DivTel of Draft Tech Plan prior to Form 471 filing, then provide DOE Letter of Tech Plan Certification before Form 486 filed Inform E-Rate Assistance Team if you are conducting your own procurement and considering a DMS State Master Contract as a bid response Copy of Form 479 if ordering Internet Access services Contact information for person(s) responsible for E-Rate Any supporting documentation requested by E-Rate Assistance Team 13
How You Can Reach Us Adolfo (Al) Arauz State E-rate Coordinator adolfo.arauzTEL@dms.myflorida.com Bridget Duff State E-rate Coordinator bridget.duff@dms.myflorida.com eratehelp@mydmsservices.com 14
