Future of Manufacturing Financial Guidelines

SoDiMa Social Dialogue for the Future of Manufacturing

SoDiMa Social Dialogue for the Future of Manufacturing FINANCIAL GUIDELINES (A selected focus) Marina Fusco marina.fusco@federmeccanica.it Noemi Foscari noemi.foscari@federmeccanica.it

GENERAL ISSUES/INFORMATION 1) internal accounting procedures must permit a direct reconciliation with what has been declared in the project budget. Expenditures must be reasonable, justified, necessary and each beneficiary s 2) legislation. Each partner will sign a declaration on this matter (a sample will be provided). VAT is eligible where it is not recoverable under the applicable national VAT 3) final payment. All the supporting documents must be kept for five years from the Commission 4) concerning a quarter must be provided together with the invoices and proof of payments. On the expiring dates indicated in the internal agreement, all of the documents 5) established in the internal agreement, in order to be aware of the proceedings. All those involved in the project must read carefully the financial guidelines, as

STAFF COSTS HEADING 1 1) The salary costs must not exceed the rates corresponding to the beneficiary s usual policy. 2) The costs of natural persons working under a contract with the beneficiary other than an employment contract may be assimilated to the costs of personnel, provided that the conditions established in the financial guidelines are fulfilled. 3) The cost of any work performed by external experts must not be included in staff costs but under services (Heading 3).

STAFF COSTS HEADING 1 Each beneficiary must provide: 1) 2) Payslips and proof of payment. A declaration on official letterhead signed by the legal representative about the determination of the daily salary cost and working days. SoDiMa - Social Dialogue for the future of Manifacturing Description of the applied methodology to calculate the daily staff rates declared Name of partner organisation: Name of the partner THIS SCHEME WILL BE PROVIDED Person 1: Function in the project: Type of contract: Name of the person Function of the person full/part time- collaboration Daily salary rate calculation 2019 Working days calculation 2019 1 2 3 4 5 Annual gross salary in EUR Social security charges Other employer costs in EUR* Total salary (1+2+3) Working days per year: Daily salary rate Total days in year Weekends Annual holidays Statutory holidays lllness/other ** Working days 0 0 4/5 #DIV/0! 0

TIMESHEET TEMPLATE 3) Timesheets concerning the overall time worked by each staff member- not just the time worked on the project. Reporting period Partner name Employee name Staff Category Type of contract NAME OF PROJECT NAME OF PROJECT NAME OF PROJECT NAME OF PROJECT NAME OF PROJECT SoDiMa VS/2019/0028 Working hours Hours worked Day Hours worked Day Hours worked Day Hours worked Day Hours worked Day Other activities Day Activities equivalent equivalent equivalent equivalent equivalent 1 2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Hours worked Day Absences equivalent Weekend Sick leave Public holidays PH Annual holidays AH Other absence OA WE SL SoDiMa 0,00 0,00 Signature of employee: Signature of legal rep.: THIS SCHEME WILL BE PROVIDED

TRAVEL, ACCOMODATION & SUBSISTENCE ALLOWANCES HEADING 2 1) Journeys must be carried out by the most direct and economic route. Air travels are accepted only for a distance above 400 km and the benchmark is the economy class fare. 2) The benchmark for other ways of transport is the first class rail fare. 3) Accommodation and subsistence costs must not exceed the amounts listed in the financial guidelines for each country of destination. 4) The selected method to reimburse subsistence costs (DSA or out of pocket reimbursement) must be kept all along the project.

SERVICES HEADING 3 1) The beneficiary should have the operational capacity to carry out the activities related to the action. If the staff does not have all the skills required, where justified, specific tasks (i.e. translations, publications, catering, web site creation) may be executed by others by mean of a contract. 2) Invoices concerning services must be drawn up according to the rules established in the financial guidelines. 3) Parts of the action directly related to the main objectives externalized. Subcontracting must be previously approved Commission. cannot be by the

ADMINISTRATION COSTS HEADING 4 1) These costs include for example: rental of meeting rooms and coffee breaks, rental of interpretation booths.

Thank you for your attention!