Georgia Superintendent Richard Woods on Educational Initiatives

Richard Woods, Georgias School Superintendent Educating Georgia s Future gadoe.org L4GA Grant Basics

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Literacy Literacy gadoe.org gadoe.org for for promises to improve student literacy learning, teacher delivery of instruction, school climate, and academic outcomes across all sub-groups of children, from birth to grade 12. -Georgia s approved application Learning, Learning, Living Living and and Leading Leading in GA in GA

L4GA Team L4GA Team Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Julie Morrill Jmorrill@doe.k12.ga.us 706-473-3159 Meghan Welch mwelch@doe.k12.ga.us 3

Agenda Agenda Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Congratulations List of districts Downloading scores and reviewer comments Literacy Plans Grant Award Notice Start up funding Expenses during the start up period Using Fluid Review to manage grant work Year-one performance plan Year-one budget requests L4GA Grant Kickoff gadoe.org gadoe.org 4

L4GA Districts (38) L4GA Districts (38) Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org SYSTEM NAME PELHAM CITY SCHOOLS GILMER COUNTY SCHOOLS COLQUITT COUNTY SCHOOLS WHITFIELD COUNTY SCHOOLS DOUGHERTY COUNTY SCHOOLS ROME CITY SCHOOLS BIBB COUNTY SCHOOLS DOUGLAS COUNTY SCHOOL SYSTEM BALDWIN COUNTY SCHOOL DISTRICT GAINESVILLE CITY SCHOOL SYSTEM BROOKS COUNTY SCHOOLS FLOYD COUNTY SCHOOLS LAMAR COUNTY SCHOOL SYSTEM THOMAS COUNTY SCHOOLS FANNIN COUNTY SCHOOL SYSTEM VALDOSTA CITY SCHOOLS PAULDING COUNTY SCHOOLS CLINCH COUNTY SCHOOLS JEFFERSON COUNTY SCHOOLS RICHMOND COUNTY SCHOOL SYSTEM DOOLY COUNTY SCHOOLS WILKES COUNTY SCHOOLS CLAY COUNTY SCHOOLS LAURENS COUNTY SCHOOL SYSTEM CRISP COUNTY SCHOOLS CARROLLTON CITY SCHOOL DISTRICT RANDOLPH COUNTY SCHOOLS STEWART COUNTY SCHOOLS GLYNN COUNTY SCHOOLS THOMASVILLE CITY SCHOOLS TROUP COUNTY SCHOOL SYSTEM GORDON COUNTY SCHOOLS BARTOW COUNTY SCHOOL SYSTEM JONES COUNTY SCHOOLS BEN HILL COUNTY SCHOOLS ATKINSON COUNTY SCHOOLS DUBLIN CITY SCHOOLS MARION COUNTY SCHOOLS 5

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Evidenced-Based Practices gadoe.org gadoe.org L4GA partnerships that apply for subgrants will describe how their plans align to the following: Research-based Data-informed Responsive to the Community Professionalizes educators 6

Downloading Scores and Downloading Scores and Reviewer Comments Reviewer Comments Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Instruction PDF was sent with your GAN Briefly, *District* Logs-in to Fluid Review: 1. Click View 2. Click Download Submission 3. Open Rankings File to see reviews **Some applications may see two sub-folders in their Rankings folder (see example below). This is due to how we assigned the reviewers within Fluid Review. You will need to access both sub-folders to obtain all five completed reviewer comments. 7

Literacy plan revision Literacy plan revision Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Any school literacy plan with a score of 11 points or less will need to review the comments and revise the plan document. A Go To Meeting can be requested with Julie to go over the plan and work through the issues identified and make clarifying corrections. 8

AWARD PERIOD Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org PERFORMANCE PERIOD05/03/2018 09/30/2020 10/01/2017 09/30/2020 FEDERAL BUDGET PERIOD Grant Award Notice Grant Award Notice Block 5 9

Grant Period Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Sub grantees for L4GA will have until September 30, 2020 to draw down, or actually spend their grants. LEA s will then have a 30-day time period for liquidation and to submit completion reports. A grant award is made available for an approved performance period of three years. Award money must be distributed across multiple years of the life of the grant 10

Grant Award Notice Grant Award Notice Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org AUTHORIZED FUNDING FEDERAL GRANT AWARD AMOUNT START UP AWARD Striving Readers Title I, Part E 11

Grant Award Notice Grant Award Notice Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org LEGISLATIVE AND FISCAL DATA AUTHORITY: PL 111-117 Title I, Part E Elementary and Secondary Education Act of 1965, AS AMENDED PROGRAM TITLE: L4GA Grant (Striving Readers) 84.371C CFDA/SUBPROGRAM NO: LUA LUA STATE FUNDING STATE AWARD CFDA OBJECT AMOUNT FUND PROGRAM CLASS YEAR YEAR NUMBER NUMBER 402 1730 2018 2018 84.371C 662 402 1731 2018 2018 84.371C 663 402 1732 2018 2018 84.371C 664 402 1733 2018 2018 84.371C 665 12

Grant Award Notice Grant Award Notice Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org (1)Title I, Part E approves yearly budgets and performance plans. Initial awards are made for start-up costs. Start-up funds may be used for purchase of project assessments, professional learning institutes being held in June, 2018, the required L4GA Kick-off meeting being held June 21-22, 2018 in Athens, GA and initial purchase of materials outlined in their grant. (2)Districts will develop detailed performance plans that will be uploaded and approved in the Fluid Review systems. These plans will be accompanied by a year-one funding request. Submission of the year-one requests will be submitted to the State Board of Education for approval at the July 2018 meeting. Upon approval, the budget request will be combined with the start-up funding and will be loaded into the Consolidated Application. (3)Upon completion and approval of the district s 2018-2019 annual performance report and receipt of the Year 2 performance plan, requests for the balance of the grant award will be presented for State Board approval. These funds will be combined with any remaining balances and will expire September 30, 2020. (4)The grant period ends September 30, 2020. A final completion report will be due October 30, 2020. (5)In the event that funds still allocated but not E, the Project Director can request a no-cost extension from the United States Department of Education. If approval is received. Each district will receive an updated Grant Award Notice (GAN) 13

Grant Award Notice Grant Award Notice Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org (1)LEAs may not use Title I, Part E funds to supplant or replace local or state funds. (2)LEAs must ensure that appropriate documentation is maintained for auditing and monitoring purposes. (3)LEAs must ensure that all schools participate in the project assessments and that the L4GA Project Director and the L4GA Evaluation teams have access to redacted student data files as appropriate under the Fair and Equal Reporting Act (FERPA) guidelines (4)LEAs receiving funds under Title I, Part E must agree to participate in evaluation studies conducted by the US ED, the Department, or entities acting on behalf of either agency for data reporting in accordance with the ESEA. In addition, it is the responsibility of the LEA to ensure the accuracy and timeliness of any data submitted from the LEA. The LEA should have policies and procedures on data collection, verification, reporting and publishing to ensure adequate controls are in place. (5)LEAs have the responsibility of implementing Title I, Part E in accordance with the approved consolidated application, the invoice application and applicable federal and state regulations. In addition, the fiduciary guidance (2 C.F.R.), Education Department General Administrative Regulations [EDGAR], and General Education Provision Act [GEPA]) are available on the US ED Web site at www.ed.gov. (6)LEAs must permit the Georgia Department of Education (Department) and auditors to have access to their records and financial statements as necessary for the Department to meet the requirements of 2 C.F.R. Part 200.331. (7)In accordance with 2 C.F.R. Part 200.415(a), LEAs are required to assure that expenditures are proper and in accordance with the terms and conditions of the federal award and approved project budgets, the annual and final fiscal reports or vouchers requesting payment under the agreements must include a certification, signed by an official who is authorized to legally bind the non-federal entity, which reads as follows: I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812). 14

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Title 1, Title 1, Part Part E E Elementary Elementary and and L4GA is subject to the supplement-not- supplant provisions as in other Title 1 programs. Secondary Secondary Education Education Act of 1965 Act of 1965

Richard Woods, Richard Woods, Georgia s School Superintendent Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future gadoe.org gadoe.org LEAs may choose to use 5% of total funding for grant administration. Sub Sub- -grant grant Awards Awards 16

Using Fluid Review to Using Fluid Review to manage grant work manage grant work Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org 17

Fluid Review Fluid Review - - Pictures Pictures Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org 18

Fluid Review Fluid Review Year One District Budget Year One District Budget Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Budget requests will be combined with the start-up funds as one total in Con App 19

Fluid Review Fluid Review - - Year One Performance Plans Year One Performance Plans Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org 20

Fluid Review Fluid Review Submit Submit Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org After you have met requirements (uploaded budget and performance plans), you will click submit and will receive and email stating that your docs are being reviewed. Your district information will either be moved to the L4GA Y1 Approved stage in Fluid Review (you will receive an email) or you will be asked to revise and resubmit. 21

Monitoring Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Each site will be initially visited by the Project Director to establish program norms, provide technical assistance and to meet the team. Technical Assistance by program staff will be provided as needed either in-person or virtually. An annual performance evaluation will be conducted by the Project Director 22

L4GA Kickoff L4GA Kickoff Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org June 21st and 22nd Classic Center in Athens, GA Literacy Leaders from the district, school, early learning centers and community. Register and book accommodations at: https://classiccenter.formstack.com/forms/l4_ga_grant_kickoff 23

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Will have access to high-quality materials in both print and digital form, fiction and non-fiction, that support the Georgia Standards of Excellence in all content areas. gadoe.org gadoe.org Will receive an evidence-based curriculum that will ensure adequate delivery of the Georgia Standards of Excellence. Students birth to grade 12 Will receive an evidence-based literacy block that includes all elements of a comprehensive literacy program (e.g., dialogic reading, peer-assisted learning, small group reading interventions, developing academic English, explicit comprehension strategy instruction, explicit vocabulary instruction) using a variety of engaging, high-quality texts. Will receive evidence-based instruction in Literacy (Reading, Writing, Listening, Speaking, Viewing) within content area courses using evidence based delivery models as well as robust, engaging text.

Richard Woods, Richard Woods, Will engage learners by establishing a positive learning climate and using instructional approaches that are responsive to the community (e.g.,linguistically, culturally, developmentally appropriate). Will implement ongoing formative and summative assessments and use data to inform instructional decisions and to evaluate the effectiveness of instruction. Will engage in high-quality professional learning to build their competence in evidence-based practices in literacy instruction, delivery of content, and peer support. Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Teachers of literacy birth through grade 12

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Will engage in high-quality professional learning to build their competence in evidence-based practices for literacy instruction and evaluation of instructional performance. Will demonstrate commitment to literacy by convening partners (teachers, community organizations, families, students) to focus on literacy-related services and activities together. School leadership teams

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Will use local and state data to create literacy plans for feeder patterns, focusing on growing potential for the local community to meet the needs of children from birth through grade 12. School and District leaders Will ensure that grants funded to L4GA partnerships are supported through proper and timely allocations and resources. Will ensured that the district goals align, and do not conflict, with those of the funded schools. Will facilitate partnerships with community organizations to provide social services for families and children attending local schools.

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Will partner with B-12 teachers and leaders to lead professional learning about evidence-based practices for literacy instruction. Will engage in a networked improvement community called the Literacy Think Tank to improve their own competence in evidence-based practices in literacy instruction. Will engage with local community partners to support literacy-related activities and communications for families, youth, and children. gadoe.org gadoe.org Teacher educators/literacy researchers

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Will provide support services for children, youth and families as determined by the local needs defined by the partnership. Will demonstrate commitment to literacy by providing and supporting literacy-related activities and communications for families, youth, and children. Community members

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org PPVT 4 (Pre-K) PALS (Pre-K) Work Sampling Online (Collected through DECAL GKids/ Readiness Check & Gkids Performance-Based Assessment (Collected through SLDS) Assessments for B-5

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org DIBELS-Next Screener/Progress Monitoring K = Composite 1st = Nonsense Word, Oral Reading Fluency 2nd - 3rd = Oral Reading Fluency 3X Year Houghton Mifflin Harcourt Reading Inventory (RI) Screener 3rd 12th Comprehension 3X Year Assessments for K-5

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Houghton Mifflin Harcourt Reading Inventory (RI) Screener 3rd 12th Comprehension 3X Year Assessments for 6-12

Richard Woods, Richard Woods, Literacy for Learning, Living and Leading in Georgia (L4GA) State Literacy Plan Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent gadoe.org gadoe.org Resources to get started on GaDOE-provided pre-populated data from the Comprehensive Needs Assessment (CNA) for Federal Programs using the framework of Georgia s System for Continuous Improvement GaDOE-provided pre-populated data from the Comprehensive Needs Assessment (CNA) for Federal Programs using the framework of Georgia s System for Continuous Improvement Georgia s System for Continuous Improvement with links to Evidence-based IES-REL Practice Guides the Georgia s Literacy Needs Assessment Templates B-5 and K-12 (these are adapted to align the IES/REL Needs Assessments to Georgia s System for Continuous Improvement literacy plan Georgia s Literacy Needs Assessment Templates B-5 and K-12 (these are adapted to align the IES/REL Needs Assessments to Georgia s System for Continuous Improvement Revised Why, Who, What, and How document to implement an evidenced-based literacy curriculum Collection of resources for professional learning via www.comprehensivereadingsolutions.com (also available in GaDOE s Learning Object Repository which populates the Teacher Resource Link)

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Comprehensive Reading Solutions www.comprehensivereadingsolutions.com gadoe.org gadoe.org Rollins Center for Language and Literacy- Cox Campus https://www.readrightfromthestart.org/ Professional Resources and Data Georgia Insights http://www.gadoe.org/Georgia- Insights/Pages/default.aspx Governor s Office of Student Achievement https://gosa.georgia.gov/ Ferst Foundation http://www.ferstfoundation.org/ Imagination Library https://imaginationlibrary.com/

Richard Woods, Richard Woods, Georgia s School Superintendent Educating Georgia s Future Educating Georgia s Future Georgia s School Superintendent Reach out and Read Georgia http://www.reachoutandread.org/georgia/ Georgia Early Education Alliance for Ready Students https://geears.org/ Georgia Communities in Schools http://cisga.org/ Georgia Family Connections Partnership http://gafcp.org Vision to Learn-Atlanta https://visiontolearn.org/where-we- work/georgia/ Georgia Public Library Service http://www.georgialibraries.org/ gadoe.org gadoe.org Community Outreach and Leadership