GeorgiaFIRST Financials Annual Maintenance Release Overview
This content provides a comprehensive overview of the GeorgiaFIRST Financials annual maintenance release, including updates, version numbers, single sign-on enhancements, and more. Explore details on what is being upgraded, the impact of single sign-on changes, and common reasons for SSO issues. Stay informed about the latest changes and requirements for a seamless financial system operation.
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Presentation Transcript
GeorgiaFIRST Financials Annual Maintenance Release Debora Exum, Assistant Director Administrative Services Information Technology Services
Agenda What is being updated? Version Numbers Single Sign On Classic and Classic Plus What else is new? What is the schedule? Beyond Annual Maintenance Some great Interact Sessions Questions and Discussion
Version Numbers Keeping up with Oracle
What is being upgraded? In Production Today After Annual Maintenance PeopleTools 8.55.23 Financials PUM 23 GeorgiaFIRST Release 5.34 PeopleTools 8.56.10 Financials PUM 27 GeorgiaFIRST Release 5.40
Single Sign On (SSO) The most impactful change to the end user for this release
Single Sign On (SSO) SSO and Multifactor Authentication are OneUSG Requirements Requirement is being extended to GeorgiaFIRST
Single Sign On (SSO) Institution Directory and Attributes If a user inputs their institution credentials correctly, the institution sends the following attributes about the user to GeorgiaFIRST: Institution (aka Company) Employee ID (aka EMPLID) Last Name
Single Sign On (SSO) Authentication In order for the user to authenticate, the following must match:
Single Sign On (SSO) Common Reasons for SSO Issues Missing Employee IDs in institution directory Last Name (Surname) Inconsistencies -Marital status name change -Hyphenated Names -Suffixes
Single Sign On (SSO) Troubleshooting Is the employee able to use SSO to access OneUSG Connect? No? Give the employee this URL and instruct them to provide the results to the SSC: idp-demo-prod@bor.usg.edu- this demo page will provide the attributes sent from the institution. SSC will compare results to OneUSG Connect to determine corrective action. Yes? (employee can access OneUSG Connect but not GeorgiaFIRSTvia SSO) Verify PSOPRDEFN account Make sure only 1 unlocked account for a given EMPLID per institution. Verify Last Name in Personal Data. Refer discrepancies to ITS Helpdesk.
Classic and Classic Plus The Same but Different
Classic and Classic Plus Introducing new Classic Plus pages Hybrid between existing Classic and Fluid Same layout and information just slightly bigger layout Why both?
What else is new? Some enhancements for you
What else is new? Accounts Payable Allow Non-PO Vouchers to route to a special approver based on a fund code. Not all fund codes, just special ones that you designate as part of set up Middle Georgia State University and Clayton State University have requested this functionality and will be set up to use it with the 5.40 release If this is something your institution is interested in Submit a ticket to the ITS Help Desk asking for more information Dashboards Improved performance Hourly refreshes of data
What else is new? Accounting Tags will replace Speed Charts and Speed Types More efficient with one set of values than two; easier to maintain Ability to cancel a PO from within the Maintain PO page via the red X icon Ability to budget check a PO from the Maintain POs page via the budget check icon
What is the schedule? System Testing, Quality Assurance, Release
What is the schedule? System Testing In progress now Ends September 28 Quality Assurance Update and migration to QA environment October 1-19 QA testing October 22 November 9 Production Release Preparation November 12-29 DOWNTIME Thursday, November 29 at 5pm until Monday, December 3 at 7am
Beyond Annual Maintenance Because there is always more
Beyond Annual Maintenance A Tile on the OneUSG Connect Home Page that takes you directly to GeorgiaFIRST Financials Movement of Common Remitter and Benefits Reconciliation from Financials to HCM Tentative Release Schedule for 2019 5.42 January 1099 and Budget Prep 5.44 March Enhancements and Fixes 5.46 May Fiscal Year End 5.48 August Enhancements and Fixes 5.50 November/December Annual Maintenance
Some Great Interact Sessions Really. You need to go to these.
Some Great Interact Sessions - Thursday Purchasing and Accounts Payable: Tips and Tricks Thursday at 11:15, Grand Hall 5 Implementing AP Payment Request for Your Institution Thursday at 1:20, Grand Hall 5 Coming Attractions in Asset Management: Capital Leases and Asset Retirement Thursday at 3:10, Cypress Interacting with PeopleSoft Travel and Expenses Thursday at 3:10, Grand Hall 5 Work Smarter Not Harder: How WorkCenters Make Your Work Life Easier Thursday at 4:40, Grand Hall 5
Some Great Interact Sessions - Friday Procurement from A to Z Grand Hall 5 The Fiscal Year-End Budgeting Process: Lessons Learned and Future Enhancements All Friday sessions are 9:45-2:00 Grab and Go Lunch 12-12:30
What else can I share with you today? Or maybe you have something you d like to share with me
