Geospatial Portfolio Management Implementation Plan Overview
This document outlines the implementation plan for Geospatial Portfolio Management, addressing coordination, data policies, and government directives. It includes core team members, schedule details, and the process leading to the final approval of the plan. The plan emphasizes the need for alignment with actual implementation solutions as they develop.
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Steering Committee Meeting February 13, 2014 OMB Circular A-16 Portfolio Management Implementation Plan Adrian Gardner, FEMA Ivan DeLoatch, FGDC OS
A-16 PfM Implementation Plan Drivers: OMB Circular A-16, A-16 Supplemental Guidance GAO Report (GAO-13-94): Geospatial Information OMB and Agencies Need to Make Coordination a Priority to Reduce Duplication (November 2012) National Geospatial Advisory Committee recommendations Open Data Policy, Digital Government Strategy, Open Government Directive Process: Core team coordinating with Theme Leads and Dataset Managers Interagency project team: Executive Champions: Adrian Gardner (FEMA), Ivan DeLoatch (FGDC) Writing Team Lead: Jen Carlino (USGA/FGDC/CSAS) 2
Core Team Members Anne Ball (NOAA, Climate and Weather Theme) Wendy Blake-Coleman (EPA) Jennifer Carlino (FGDC) Mark Bradford (DOT) Joel Dyer (FEMA) Jim Irvine (COMSO/FGDC) Michel Kareis (GSA, Real Property Theme) Edgar Pedroza (DOI) Ken Shaffer (FGDC) Brigitta Urban-Mathieux (FGDC) Chris Vaughan (FEMA) Lynda Wayne (GeoMaxim/FGDC) Kimberly Winger (FEMA) Sean Zintel (COMSO/FGDC) 3
Implementation Plan Schedule DRAFT 11-5-13 Updated 11-25-13, 12-6-13, 12-9-13, 1-3-14, 1-10-14, 2-3-14, 2-11-14 Timeframe Activity Sep 4, 2013 Sep 12, 2013 Sep 20, 2013 Oct 31, 2013 Nov 13, 2013 Nov 14, 2013 Nov 19, 2013 Nov 27, 2013 Dec 6, 2013 Dec 11, 2013 Dec 19, 2013 Jan 10-16, 2013 Jan 17, 2014 Jan 28-Feb 11 Feb 11, 2014 Feb 13, 2014 Feb 24-28 Feb 28, 2014 Mar 14-21 Mar 31, 2014 Feb July 2013 actions removed for clarity Implementation Plan 1st draft released for core team review Steering Committee Meeting and request for additional representatives to work on plan Small core team vetted approach and revised draft plan outline Theme Leads meeting on content, actions and writing team (rescheduled from 10/2/13) Convene core group to prepare rough draft Convene writing team to develop 1st draft (begin weekly meetings) Theme Lead meeting focus on implementation steps and actions Core group develops, 2nd draft from Theme Lead meeting input and submitted comments Draft plan to writing team for review (Core Team comments on v7.0, 12/9 meeting to adjudicate comments) Draft plan to Theme Leads / Coord. Group for review/comment (due 12/16, Core team adjudicates 12/17) Draft to Executive Committee, Coordination Group, Executive Champions, for review and comment (final comments by 1/10) Writing team reviews comments and updates draft Revised draft to Steering Committee, Coordination Group, NGAC subcommittee for review/content (Due 1/28) Adjudication of comments and edits Revised Draft Final (v4) to Steering Committee - cc Coord. Group and Theme Leads (comments due Monday 2/24) Steering Committee Meeting discussion on plan prior to electronic vote Adjudicate comments/feedback, develop Final Draft for Vote (v5) Final Draft for Vote (v5) to Steering Committee for electronic approval vote (vote response due March 14) Prepare Approved Final Document for release Revised action due date of Steering Committee approved Implementation Plan to GAO* *Plan implementation is supported by Geospatial Platform tools still to be developed. The plan may be revised and updated to align with actual implementation solutions as they are developed. 4 Items in yellow are complete
Plan Overview The PfM Implementation Plan outlines the approach for instituting the portfolio management process as outlined in OMB Circular A 16 Supplemental Guidance (2010). Most of the plan will serve as the implementation plan for Goal 2 of the NSDI Strategic Plan. The FGDC Steering Committee will oversee the implementation process and monitor progress. Outcomes: A robust and accessible set of core geospatial datasets, called National Geospatial Data Assets (NGDAs), which will improve mission support for Federal agencies, their partners and stakeholders. Opportunities for collaborative investments through partnerships to leverage resources, avoid duplication and enhance return on investments 5
Plan Overview cont. Actions derived from goals and objectives from key documents, developed with extensive input from representatives from Federal agencies and a wide array of geospatial stakeholders: OMB Circular A 16, Supplemental Guidance, November 10, 2010 NSDI Strategic Plan: 2014 2016, December 2013 Outlines a 3-year phased approach Includes actions that have/are occurring to establish a framework e.g. identifying Theme leads, registering data services, and establishing Theme communities on the Geospatial Platform Includes actions for implementing and sustaining an annual process 6
Alignment with Other Policies Agencies to ensure compliance with associated policies and reporting directives Should be included in the Agencies business practices and execution For Example Open Data Policy M-13-13 Mosaic effect: combining multiple information sources may pose a risk of exposing PII or other potentially sensitive information Ultimately it is the responsibility of each agency to perform the necessary analysis and comply with all applicable laws, regulations, and policies 9
Primary Comment Topics to date Common threads: Timelines (resource availability/due dates) Dataset and Theme Maturity Baseline Assessment (when available for review/completion) Connections with Agency Budget Processes (ensure clear link with Portfolio Management process and individual agency budget processes) Do not create unnecessary reporting mechanisms (leverage existing efforts) Reviewers need to supply content for inputs, not just comments, to ensure issues are addressed and the plan aligns with their agency s processes and needs 10
2-14-2014 A-16 Implementation Plan Comments Matrix ExCom, CG, Exec Champs 12/19/13 Draft Review x (4) x x (3) x* x* x* x SC, CG 1/20/14+ Revised Draft Review x (4) x x SC, CG 2/11/2014 Revised Draft Final Review CG/Theme Lead 12/11/13 Draft Review SC Endorsement Vote 3/14/2014 Agency DOI x (2) x (2) Agriculture Commerce DoD - NGA Education Energy EPA GSA HHS Homeland Security FEMA HUD Justice Labor LOC NARA NASA NSF OMB SBA SSA State Transportation Treasury TVA USACE USAID VA Responding agencies / Number of participating x* x x* x x (2) x x x 6 /8 10 /16 4 / 7 Agencies highlighted in blue are part of the writing team. *Agencies expressed support with no comments. (#) Denotes number of responses from the Agency. +Three responses from NGAC 11
Ex Com Meeting, 1/28/14 Suggested slight modifications to the organization of the document within the existing framework of the Plan; Impacted the Steering Committee endorsement vote planned for the February 13th meeting - will review and discuss the updated version of the Plan Suggested changes included: Revising the wording for the two main sections of the document and clarifying some content Condensing some areas; moving some of the actions; and reworking the Priority Setting/Budget Process section to better enable the portfolio management process A few members of the ExCom met the following week to discuss additional geospatial investments more broadly and the connections with the Plan. OMB suggested including language addressing related geospatial investments other than data 12
A-16 Theme Lead Collaboration Communities Developing 16 community storefronts Implementing login protected collaboration areas Focused on theme/dataset coordination/development Provide best practices, links to standards, blogs, document libraries, etc. 13
Next Steps Version 4 distributed - 2/11/14 To Steering Committee, Coordination Group, and Theme Leads Reviewers to comment and supply content Coordinate information on their previous comments/content with their other agency reviewers A single response per Steering Committee agency requested Steering Committee and Coordination Group to provide any additional comments and content for inclusion in Version 5 by 2/24/14 Steering Committee electronic vote - 2/28/2014 (electronic) due 3/14/14 Steering Committee approved Implementation Plan, GAO action due date 3/31/2014 15
