Gloucester County Public Schools 2022-2023 Budget and Capital Needs Report

Gloucester County Public Schools 2022-2023 Executive Leadership Team: Considerations for Operating Budget and Report of Capital Needs January 20, 2022

Table of Contents Our Mission and Our Vision Glossary Slide 3 Slide 4 Budget Planning Process Our Local Composite Index Our Average Daily Membership Slide 5 Slide 6 Slide 7 Projected Students by Grade Level ADM History and Future Projections Highlights of Governor s Introduced 2022-2024 Biennial Budget Slide 8 Slide 9 Slide 10 Fiscal 2022 Operating Fund Budget Considerations Covid-19 Federal Funding Update Report of FY 2023-2027 CIP Projects Slide 11-24 Slide 25 Slide 26-27 Summation Slide 28 2

Mission and Vision Statements Our Mission: As a strong community of learners, Gloucester County Public Schools is dedicated to creating and sustaining an environment that emphasizes education, embraces diversity, and empowers its stakeholders (students, families, staff, and community) to accomplish individual, as well as, collective goals. Our Vision: To provide an environment that focuses on meeting and exceeding the expectations of its stakeholders in each facet of the educational process, which includes, but is not limited to: instruction and academic achievement, school, family and community relationships, operations, safety, and emotional/mental health & wellness. Return to Table of Contents

Glossary Average Daily Membership (ADM): The K-12 enrollment figure used to distribute state per pupil funding that includes students with disabilities ages 5-21, and students for whom English is a second language who entered school for the first time after reaching their 12th birthday, and who have not reached their 22nd birthday; preschool and postgraduate students are not included in ADM Average daily membership is determined by dividing the TOTAL aggregate daily membership (days present plus days absent) by the number of days school was in session, from the first day of the school term through the last school day in March. Budget: 22.1-92. Estimate of moneys needed for public schools; notice of costs to be distributed. A. It shall be the duty of each division superintendent to prepare, with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division, by the date specified in 15.2-2503, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary. Enrollment: All students the division is responsible for reporting Local Composite Index (LCI): A formula to determine the state and local government shares of K-12 education program costs, which is expressed as a ratio, indicating the local percentage share of the cost of education programs; for example, a locality with a composite index of 0.3000 would pay 30 percent and the state would pay 70 percent of the costs. Return to Table of Contents

Budget Planning Process January September Compile adjusted requests 5 Year CIP requests submitted to County Receive input from the public & ELT Budget Considerations presentation Develop budget files/packages/forms October February Budget discussions/planning with Superintendent and Executive Leadership Team Present Superintendent s Recommended Budget Monitor General Assembly Finalize budget packages March Joint meeting with BOS Public hearing Present 5 Year CIP request to Planning Commission Approval of School Board s Recommended Budget November Joint meeting with BOS Disseminate budget packages Monitoring staffing/schedules Receive budget requests April December Adoption of County s Budget Meet with budget holders May Review impact of Governor s Proposed Budget School Board s Adopted Budget Return to Table of Contents

Our Local Composite Index (LCI) This is the most significant factor in determining GCPS share of State funding. For the 2023 & 2024 biennium, the LCI increased by 0.90% representing a slight shift of funding responsibility from the State back to the Locality. 0.3975 0.3798 0.3821 0.3885 0.4000 0.3703 0.3730 0.3661 0.3456 0.3323 0.3132 0.3000 0.2000 0.1000 0.0000 Return to Table of Contents

Our Average Daily Membership (ADM) FY 2023 budget will be devised using an estimated funded ADM of 4,773. 5,469 5,500 5,447 5,383 5,319 5,300 5,354 5,271 5,200 5,175 5,100 5,000 4,900 4,850 4,773 4,700 4,500 Return to Table of Contents

Projected Students by Grade Level Projected enrollment for FY23 is calculated by advancing student enrollment figures for FY22 one grade level for FY23 and leaving Kindergarten enrollment figures steady. *Adjustments are estimated for pupils the school division does not receive funding for (i.e. students C.S.A. funded programs, regional programs, additional reductions in students in grades K-12, etc.). Grade Level Enrollment FY22 Projected Enrollment FY23 K 1 2 3 4 5 6 7 8 9 337 351 375 351 376 377 376 421 428 403 360 353 402 4910 -42 -30 4838 337 337 351 375 351 376 377 376 421 428 403 360 353 4845 -42 -30 4773 10 11 12 TOTAL Projected Adjustments Winter Graduates Projected ADM Return to Table of Contents

ADM History and Future Projections # Change from Prior Year Fiscal Year 2017 2018 2019 2020 2021 2022* 2023* 2024* 2025* 2026* ADM on 3/31 5,319 5,271 5,186 5,109 4,874 4,850 4,773 4,797 4,801 4,760 % Change from Prior Year -64 -48 -85 -77 -235 -24 -77 24 -1.19% -0.90% -1.61% -1.49% -4.60% -0.49% -1.59% 0.50% 0.08% -0.85% 4 -41 *Projected ADM figures Return to Table of Contents

Highlights of Governor Northams Introduced 2022-2024 Biennial Budget Recommended that Virginia Retirement System (VRS) rates for retirement, retiree health care credit and group life remain the same for the upcoming biennium. 5% salary increases for Standards of Quality (SOQ) funded instructional and support positions effective July 1 both years of the biennium (10.25% compounded increase over the biennium) minimum of 2.5% increase must be given both years of the biennium to receive a prorated amount of the state compensation supplement. Increase the Virginia Preschool Initiative (VPI) per pupil amount from $7,655 in FY22 to $8,359 for FY23 & FY24. Grocery Tax Hold Harmless funding to offset the proposed elimination of the 1.5% state grocery tax effective January 1, 2023, in which 1% is dedicated to public education and flows through the basic aid formula. Rebenchmarking Hold Harmless removes the FY22 No Loss funding and instead provides a separate account to restore funding for certain rebenchmarking data inputs (i.e. support non-personal costs, pupil transportation, and special education child counts) that were significantly impacted by the pandemic causing funding to decrease. A local match is required and the funds can be used on any eligible costs within the Standards of Quality Basic Aid and Special Education. School Construction Grants Program for non-recurring construction, renovation, technology and debt service costs. No local match required, has carryover provision of unspent funds to FY24 & FY25. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To create a competitive employment package addressing both compensation and benefits. Goal 3 Objective 3-A (Comprehensive Plan). Funding Request Year Division-Wide FY23 FY24 FY25 Scale & Step Increase for all employees (COLA for FY22 is 5.9%, reviewing current market cost of support staff scales ( i.e. paraprofessionals, custodians, etc. ) $463,688 per 1 % increase 2,735,759 TBD TBD Health insurance increases (preliminary review meeting scheduled for 1/21/2022) TBD TBD TBD Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 Objective 1-B & 1-D (*Comprehensive Plan) School/Department Funding Request Year Achilles: FY23 FY24 FY25 Paraprofessional (1st through 5th grade classroom support) 0 38,313 0 Paraprofessional (Part-time PALS tutor) 0 12,016 0 Paraprofessional (Part-time- behavior support) 0 12,016 0 Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 Objective 1-B & 1- D (*Comprehensive Plan) School/Department Funding Request Year Page: FY23 FY24 FY25 Health/PE Teacher 0 81,223 0 *Student Support Specialist (Dean of Students) 0 0 106,100 *Items marked were also included in last year s budget considerations. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 Objective 1-B & 1-D (*Comprehensive Plan) School/Department Funding Request Year Peasley: FY23 FY24 FY25 Health/PE Teacher 0 84,784 0 *Student Support Specialist (Dean of Students) 0 0 106,100 *Security Officer 0 0 42,016 *Paraprofessional (2) 0 36,965 36,965 *Items marked were also included in last year s budget considerations. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 Objective 1-B & 1-D (*Comprehensive Plan) School/Department Funding Request Year Gloucester High School: FY23 FY24 FY25 *Special Education Lead (12 months) 87,420 0 0 Technology Paraprofessional (Device Management) 36,965 0 0 *Items marked were also included in last year s budget considerations. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 Objective 1-B & 1- D (*Comprehensive Plan) School/Department Funding Request Year Instruction: FY23 FY24 FY25 *Gifted Resource Teacher 0 84,784 84,784 *K-12 STEM/CTE Director (12 months) 0 106,100 0 *English Language (EL) Teacher 0 0 84,784 *Instrumental Music Teacher for 5th Graders 0 0 84,784 *World Language Teacher for Elementary Schools 0 0 84,784 *Items marked were also included in last year s budget considerations. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 Objective 1-B & 1-D (*Comprehensive Plan) School/Department Funding Request Year Special Education: FY23 FY24 FY25 *Transition Specialist 0 106,100 0 *Communication Specialist 0 0 106,100 *Educational Diagnostician 0 106,100 0 Administration, Attendance & Health: *Public Information Officer 0 84,784 0 *Items marked were also included in last year s budget considerations. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Budget Consideration To provide a schedule and personnel that maximizes instructional delivery and support for student learning. Goal 1 Objective 1-B & 1-D (*Comprehensive Plan) School/Department Funding Request Year Student Services: FY23 FY24 FY25 *Behavioral Specialist 0 106,100 106,100 *Alternative Program K-5 0 0 275,000 Facilities/Grounds/Custodial & Safety: Environmental Testing Technician 0 62,750 0 Grounds: *Groundskeeper 44,456 44,456 44,456 *Items marked were also included in last year s budget considerations. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Additional Requests: Throughout the next few slides there are multiple requests to restore supply, contracted services, travel/mileage, and staff development lines for each budget category/department. In FY21, budget lines were reduced by up to 50% to cover the reduction in local and state funding. The lines reduced are used to provide teacher supplies, parts for routine maintenance, custodial supplies, parts to repair buses and vehicles and supplies to maintain the grounds department. Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Additional Requests Funding Request Year Instruction: FY23 FY24 FY25 Restore school budget reduction to supply, contracted services, travel/mileage, and staff development lines from FY21 0 142,497 0 Restore reduction to supply, textbooks, contracted services, travel/mileage, and staff development lines from FY21 0 263,469 0 GHS Athletics - Additional funding for security, officials, athletic travel and floor refinishing 0 28,500 0 Additional textbook funding (dual enrollment, social studies, science, language arts, fine arts, etc.) 0 104,723 TBD Increased funding for staff development, instructional supplies, and travel costs for staff that transition between schools and conference travel. 0 114,372 TBD Increased tuition cost for students placed in regional programs 105,700 TBD TBD Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Additional Requests Funding Request Year Administration: FY23 FY24 FY25 Restore reduction to supply, contracted services, travel/mileage, and staff development lines from FY21 0 49,888 0 Technology: Increase in software subscriptions 61,594 TBD TBD Copy machine replacement $20k/each 20,000 20,000 20,000 Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Additional Requests Funding Request Year Transportation: FY23 FY24 FY25 Restore reduction to supply parts, contracted services and staff development lines from FY21 51,400 51,400 0 Facilities: Restore reduction to supply, contracted services, and staff development lines from FY21 76,175 76,175 0 Increase in propane and heating fuel TBD TBD TBD General Property and Liability Insurance 48,582 TBD TBD Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Additional Requests Funding Request Year Building Services (Custodial & Safety): FY23 FY24 FY25 Restore reduction to supply, contracted services, and staff development lines from FY21 32,000 32,000 0 Additional funding for safety supplies (radios, radio batteries, diagrams, etc.) 25,000 25,000 25,000 Equipment replacement (vacuums, scrubbers, floor machines, burnishers, wet/dry vacs) 25,000 25,000 25,000 Grounds: Restore reduction to supply, contracted services, and staff development lines from FY21 36,250 36,250 0 Truck w/snow plow $54k, Wide Area Mower $20k,Tractor $71k, Finish Mower $49k 74,000 71,000 49,000 Return to Table of Contents

FY23-25 Operating Fund Budget Considerations Funding Request Year FY23 FY24 FY25 Consideration Totals 3,460,301 2,006,765 1,280,973 Additional SRO position for the elementary schools requested in Sheriff Department s budget TBD TBD TBD Return to Table of Contents

Covid-19 Federal Funding Update Awarded FY21 FY22 FY23 FY24 FY25 Coronavirus Relief Fund (CRF) 884,328 884,328 0 0 0 0 County CARES Act Funding ($35,420 returned to county) 2,841,438 2,806,018 0 0 0 0 CARES Act/ESSER I Funding 624,512 453,862 170,650 0 0 0 CARES Act Set-Aside Funding 281,946 240,725 41,221 0 0 0 ESSER II 2,448,045 0 863,413 1,584,632 0 0 ESSER III 5,497,961 0 2,252,660 3,245,301 0 0 AUL/ESY 1,486,251 0 891,306 594,945 0 0 CSLFRF HVAC Replacement & Improvement Grant 979,148 0 0 979,148 0 0 Totals 15,043,629 4,384,933 4,219,250 6,404,026 0 0 *Funding is intended to supplement school programs due to increased needs during the Covid-19 pandemic. Funds are not to be used to supplant existing budgeted items. Return to Table of Contents

Report of FY 2023-27 CIP Projects and FY23 Capital Needs Return to Table of Contents

Gloucester County Public Schools Long Range Capital Plan for FY2023-2027 Project Title 2023 2024 2025 2026 2027 Totals HVAC Replacement 1,200,000 773,800 1,460,680 291,799 0 3,726,279 Division Bathroom Renovations 513,500 0 0 0 7,497,377 8,010,877 School Bus Replacement Cycle 716,341 759,321 804,881 853,174 904,364 4,038,081 School Bus A/C Retrofit Project 114,000 0 0 0 0 114,000 TCWEC Soffit and Brickwork Repair 0 0 674,160 0 0 674,160 Botetourt Renovation 1973 Wing 0 3,233,000 0 0 0 3,233,000 Achilles Security Vestibule 250,000 0 0 0 0 250,000 Subtotal 46,942,661 1,373,348 2,178,278 1,486,766 1,529,113 53,510,166 GHS (Remaining Portion of Full Renovation Project) 34,400,000 0 0 0 0 34,400,000 Sports Complex Option 0 8,104,304 0 0 0 8,104,304 Subtotal 34,400,000 8,104,304 0 0 0 42,504,304 Total FY2023-2027 Long Range Capital Plan 37,193,841 12,870,425 2,939,721 1,144,973 8,401,741 62,550,701 Return to Table of Contents

Summation It is about improving our students academic success. It is about enhancing the support of our teachers, administrators, and staff. It is about remaining competitive in a challenging job market. It is about maintaining a safe and healthy environment for students and employees. It is about accomplishing the common goals of the School Board, the Board of Supervisors, the Superintendent, the Staff, and the Community. Next Budget Work Session: Presentation of Superintendent s Recommended Budget - February 24, 2022, 6:00 p.m. @ TCWEC Auditorium Return to Table of Contents