Greenway School Association - Empowering the Community Through Education
The Greenway School Association (GSA) is a registered charity run by volunteers, supporting Greenway School independently. The GSA organizes various events, fundraises for school facilities, and promotes unity among staff, parents, and the community. Learn more about the GSA's structure, activities, and impactful contributions to the Greenway community.
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www.pta-events.co.uk/gsa GSA Annual General Meeting 2019-20
Agenda 1. GSA Overview 2. Chairs Report Review of the Year 3. Treasurers Report 4. Looking Forward www.pta-events.co.uk/gsa
www.pta-events.co.uk/gsa The GSA 2019-20
The Greenway School Association (GSA) Who we Are A registered charity run by a committee of volunteers, independent from the school. Current committee were elected in September 2018 and September 2019 currently 6 in post. Network of First Line Helpers who manage a scheme or event or are on hand to help at short notice. Membership includes all parents, carers and teachers. What we Do Raise money for facilities and services at school that will benefit the children s education and enhance their experience at Greenway. Events, Campaigns and Donations. Enhance relationships between staff, parents and others associated with the school. Committee meets regularly. There is a GSA Meeting with parents every 6 weeks to discuss events, spend and seek new ideas. Usually we run 10+ events for parents and families through the year. How Money is Spent Spend requests proposed by Head/Senior Leadership Team, and ideas encouraged from parent body. Proposals are tabled and voted on at GSA Meetings which includes parents. www.pta-events.co.uk/gsa
The GSAStructure The Committee Communications Chair Secretary Treasurer Jenny Kelly Sam Crowe* Vacant Tessa Cope Bev Millar Kirsty Lee* H Darbyshire* The Class Reps Year 5 Nursery Year 3 Reception Year 1 Year 4 Year 6 Year 2 Belinda McGinley Louise Jenkins Megan Bartholomew Tanya Assarat Helena Pattinson Caroline Taylor Abi Hall Leah Keay First Line Helpers Silent Auction 100 Club Vouchers Uniform Film Club Cake Sale Camping Disco Lesley Wood Belinda McG Lauren Bishop Abi Hall Mari Williams Sarah Wiggs ? ? ? PARENT VOLUNTEERS All Parents & Carers * Stepping down at Christmas www.pta-events.co.uk/gsa
Why the GSA is important for Greenway In previous years it has provided The past year it has provided GSA website online payments New ways of paying Jigsaw (child wellbeing programme) Outside flooring for Adventure Trail Replacing damaged equipment on the apparatus School i-pads and IT equipment A-Frame / Eiffel Tower Daily Mile Track (plus gov grant) Gym apparatus in the school hall Adventure Trail on field New Stage for the School Hall Library resources Every year it provides Greenway Community Building a cohesive parent community 10+ events for parents and children enjoyment Free wellbeing courses for parents GSA meetings / coffee mornings Second hand uniform sales Supporting other local charities KS2 music curriculum (cornets/tuition) 200 per class teacher discretionary fund Dacorum card for parents on low income Summer inflatables Year 6 leaving event Water bottles for reception All this is possible due to GSA fundraising. In 2018/19 we raised over 19,000 to pay for these items. www.pta-events.co.uk/gsa
www.pta-events.co.uk/gsa Chairs Report 2019-20
2019-20 Autumn Term Events & Achievements Very good start to the year. The GSA went Online and we launched several new initiatives Event Raised Notes Launched the new GSA website includes online booking and payment system Online register to volunteer at events. Annual Totaliser to track fundraising 1 The GSA went online with new website. NEW! N/A Bought 2 card readers to take credit card payments at events Brought more money in at quiz and Christmas fair. 2 Credit Card Readers for Events NEW! N/A Pumpkin sales in the playground 3 Pumpkin Sales 150 19 families came to school on Saturday morning for professional family photos. 4 Carrie Family Photos 304 Highest ever earnings. Increased capacity. Better deals on booze. Sold out in 48 hours, all online. Used Card Readers on the night. 4 November Quiz Night 1,686 Set up Elfridges Christmas shop where teachers brought children in to buy secret gifts. 70% of children attended. Very popular and lovely for the children. 5 Elfridges Christmas Shop NEW! 708 The children love the disco and its profitable. 6 Christmas Discos 367 Extremely successful, doubled the revenue from 2018. Wonderful support in run up dress down days and Jazzy Jars and bottle donations 100+ parent volunteers for the stalls. All the old favourites plus lego room, etc NEW! Christmas Markets was very popular. 7 Christmas Fair 4,061 Team canvassed local businesses and parents for prizes and experiences to donate for auction and we had a great response. 8 Silent Auction 2,794 February - KS2 movie after school with hotdogs 9 KS2 Film Night 130 These events raised c 11,000. Later events such as Summer Fair, Camping etc cancelled due to Covid. Missed income from cancelled events during rest of year c 6,000.
2019-20 Year Round Campaigns Very popular school lottery and continued through lockdown. Numbers reduced from 115 to 35 at the end of the year. (Thank you to all new joiners for 20/21!). 1 100 Club 1,346 This money raised by ONE parent through monthly PAYE charitable donations. This will be a focus for 20/21 letter to go out to all parents. 2 Give As You Earn Payroll Charity Donations 760 Commission rates dropped and lots of families left from year 6. Currently only 40 families signed up. We need more people to buy these gift cards. Distribution was impacted by Covid but we are hoping to start up again in November. Vouchers to be distributed in school bags or by collection. 3 Shopping Vouchers/Gift Cards 757 Big push on uniform collection and sales at the end of the school year. 20 bags of uniform donated to Charity in Luton 4 Uniform Sales/Misc 264 Another underused and easy way to raise money for the school. GSA get a kick back for every purchase made with over 4000 retailers. 5 Easy Fundraising 174 Year Round Campaigns earned c 3000 from a small number of families. These are not directly impacted by Covid and need to be a focus for fundraising in 2020/21. www.pta-events.co.uk/gsa
CommitteeChanges Farewell to Liz Chan and Claire Upton (Co-Secretaries) The following vacancies need to be filled after Christmas: Chair(s) Co-Secretary (shared with Tessa Cope Year1) Co-Comms Mgr (shared with Jenny Kelly R/Year2) Chair / Co-Chairs Co-Secretary Co-Comms Officer Main duty: To have the final say on PTA decisions where a democratic decision cannot be made by the committee. Key jobs: To make all committee members feel welcome and valued; to set the PTA agenda; to provide leadership; to co- write the annual PTA report. Needs to be: Enthusiastic, calm, good at listening; decisive. Main duty: To keep up-to- date records of PTA activity. Key jobs: To organise PTA meetings; to prepare and distribute agendas and minutes; to build strong relationships with key school staff including the office staff and caretakers. Needs to be: Organised; good at time management and friendly. Main duty: To publicise PTA events and activities. Key jobs: To get to know as many parents as possible; to promote and communicate what is going on; to enthuse other parents about what is going on. Needs to be: Friendly, creative, good at writing To find out more please contact one of the Committee or Mrs Ellwood. www.pta-events.co.uk/gsa
www.pta-events.co.uk/gsa Treasurer s Report 2019-20
GSA Income Sep 2019 Aug 2020 * * * Total Events Income = 10,532 Total Campaign Income = 3,038 * * * ~ 14,000 * * *Covid-19 impacted events www.pta-events.co.uk/gsa
Cash Reserves 2017/18 2018/19 Opening Cash Reserves Total Net Receipts/(Payments) Closing Cash Reserves We had a healthy cash reserve of ~ 30,000 After we retain 10,000 of cash to meet operating needs for 2+ months Following 2018 & 2019 parent vote the 30K fund has been allocated and part invoiced Invoices for 2018 were paid in 2019 hence why we have more spend than income 2019/20 44,534 (9,240) 35,294 45,725 40,988 (4,737) 3,546 40,988 44,534 The Annual Trustees report and accounts will be produced for 2019/2020 year end and will be available to all members www.pta-events.co.uk/gsa
Spend Summary 2019/20 & 2020/21 The GSA has helped fund a range of new items for the school and we have commitments of a further 24K for this financial year Projected Spend 2020/21 Funds Paid in 2019/20 2018/19 Spend: Daily Mile Track (1/2) Year 6 Leavers Books Sports Week Inflatables Knex Challenge Warhammer club Prizes for Science Comp Educational Visits Funds Allocated in 2019/20 (unpaid) Apparatus Flooring/Equip. Jigsaw Learning Mural Summer Camp Year 6 Leavers Sep19/20 12,442 1,473 1,100 173 76 56 34 11,801 3,455 1,000 600 573 Projected 2020/21 Annual Spend: KS2 Music Curriculum Teacher Requests Year 6 Leavers Other running costs 3,200 1,600 550 203 2019/20 Spend: KS2 Music Curriculum Teacher Requests Year 4 Cornets 4,550 1,800 1,470 Total 2019/20 Spend = ~ 24,000 Projected 2020/21 Spend = ~ 24,000
Projected P&L for 2020/21 2021/22 2020/21 Cashflow impact of income decline and spend increase 2018/19 2019/20 19/20 income reduction of c30% driven by Covid impact, whilst corresponding spend increased by circa 40% reducing overall cash balance by 20% to 35,294 20/21 level of spend continues however income generating events such as quiz nights, fairs, auction etc will continue to be constrained hence without new income channels, cash balance will reduce by a further 45% to 15,433 www.pta-events.co.uk/gsa
www.pta-events.co.uk/gsa Looking Forward
Covid Friendly Fundraising PLEASE HELP! Virtual Events this Term Make a Donation Could you make a donation direct to the GSA bank account or via a new Just Giving page. 1. Greenway Cookery Book 2. November Zoom Quiz Night Greenway Cookery Book Perhaps the cost of your daily commute, station parking or the money you would usually spend on coffee at the office. Thursday 19th November November Zoom Quiz Night 3. December Online Wine Tasting December Online Wine Tasting Christmas Wreath online sale Every penny will go to support children at the school. 4. Christmas Wreath online sale Silent Auction? GSA Bank Account: Barclays Bank Sort Code: 20-39-07 Account Number: 30073393 www.pta-events.co.uk/gsa
Year Round Campaigns The following fundraising schemes run annually in conjunction with our events calendar. Absolutely vital this year. Schemes are widely underused we believe largely because people don t know about them and people don t know how easy it is to sign up. Potential to raise a lot of money with little effort. Each year we lose the Year 6 members so need new families to sign up. Schemes are: 1. 2. 3. Payroll Giving/Give as you earn (GAYE) 100 Club Shopping Vouchers Scheme Simply email gsa@greenway.herts.sch.uk to sign up www.pta-events.co.uk/gsa
Payroll Giving/Give As You Earn Does your employer run a Payroll Giving/GAYE Scheme? A tax effective way for you to donate to the GSA. Decide upon a monthly donation, which is deducted automatically from your gross monthly salary so we get more of the donation and it costs you less. It provides us a regular income so we can guarantee money is coming in, which is of particular importance this year! Contact your HR department or look on company intranet for how to sign up. This donation can also be matched by the employer. GSA Registered charity number: 1064204 If just 25 people signed up to donate 10 per month it equates to 3000 annually (the same as a Christmas fair). www.pta-events.co.uk/gsa
GSA 100 Club School lottery open to all parents, families, staff. Enter by buying a number (or multiple numbers) between 1-100, which is then allocated to you for the year. The annual fee for one number is 24. If your number is pulled out at the monthly draw you win a cash prize We split the proceeds 50/50 - half going to the school and half being used for the prize money. If we sell all 100 numbers that will raise 1200 for the school and 1200 for this year's prize pot! To become a member of the 100 club, simply email gsa@greenway.herts.sch.uk to register your interest and we will send you an entry form plus full Terms & Conditions. www.pta-events.co.uk/gsa
Shopping Voucher Scheme An easy way to raise money whilst doing your usual weekly shop or for one off purchases (buy your christmas food and gifts with vouchers!) Buy shopping vouchers on a monthly basis (or one off) for the brands below through the GSA and the school receives a commission. Currently only 40 families are part of this scheme. If every family in the school bought 25 worth of vouchers per month we would raise 3000 per year - that s the same as a Christmas Fair (and it doesn t cost you anything extra!) Simply email gsa@greenway.herts.sch.uk to sign up www.pta-events.co.uk/gsa
Summary: how you can make a difference: 1. Volunteer for one of the Committee Vacancies! 2. Make a donation straight into the GSA bank account or Justgiving Page. 3. Join the 3 year-round campaigns: Give As You Earn scheme (as little at 6-8 per month = 10 for school) through your employer Shopping Voucher Scheme - order 25 per month to spend in store GSA 100 Club buy a number for 24 per year and win a prize 4. Come to our regular GSA (Zoom) Meetings 5. Contact us if you have any feedback or ideas via gsa@greenway.herts.sch.uk 6. Join the closed Facebook group Parents of Greenway Primary and Nursery School 7. Register on the GSA website @ www.PTA-events.co.uk/GSA to keep up to date and make online purchases. www.pta-events.co.uk/gsa
