GTAS Data Act Submissions and Updates May 2021
Learn about the latest updates in GTAS data utilization for Data Act submissions, including information on BOC codes, Program Activity Codes, and Disaster Emergency Fund Codes. Discover how agencies can use GTAS data for File A and File B submissions, with insights into future enhancements. Stay informed on the upcoming changes in GTAS data requirements and implementation dates.
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Presentation Transcript
GTAS Updates Alex Abshire and Dan Adams May 2021
Utilizing GTAS data for Data Act submissions Can we utilize our GTAS ATB s in our Data Act File submissions? Yes, currently all of the data is contained within GTAS for File A Data Act broker currently has the capability to generate the File A submission for agencies from the GTAS data that feeds into the broker What about the Data Act File B submission? GTAS currently has all of the needed data except: Budget Object Class (BOC) Program Activity Code Data Act File C submission There are currently no plans for GTAS data to be able to generate File C for agencies Page 2 L E A D T R A N S F O R M D E L I V E R
Budget Object Class (BOC) 4-Character Code within GTAS bulk file (no decimal places) GTAS will be ready to accept BOC s beginning this summer of 2021 Agencies can start submitting BOC at that time It will not be required until a later date The list of acceptable BOC values to use in GTAS bulk file will be provided Initially 3 digits will only be used with the 4th digit being a placeholder Leaves room for flexibility in the future with minimal impact to agencies Page 3 L E A D T R A N S F O R M D E L I V E R
Program Activity Code Future enhancement to GTAS There is currently an internal project within OMB to look further into the Program Activity Code before implementing in GTAS Will be implemented at a later date Fiscal Service/OMB will communicate this out once the GTAS implementation date has been finalized Automates File B in Data Act broker from GTAS data Page 4 L E A D T R A N S F O R M D E L I V E R
Disaster Emergency Fund Code (DEFC) Currently the DEFC is a 1 alpha character format Expanding the DEFC due to remaining available characters DEFC will be updated to be a 3 alpha character field Fiscal Service will be ready to accept the updated format in Summer 2021 Exact date will be communicated to agencies once GTAS deployment date has been finalized Fiscal Service will be able to accept 1-digit or 3-digit DEFC during implementation phase We will be converting the 1-digit DEFC to the 3-digit systematically in GTAS This will be required for agencies at a later date Fiscal Service/OMB will communicate this out when date has been finalized Page 5 L E A D T R A N S F O R M D E L I V E R
Validations DEFC Interface and Validation 90 August 2021 OMB source file for DEFC use Eliminates need for scripts Allows for faster turn-around on newly approved exceptions Build Validations Refactor Mostly invisible to external users May add flexibility for validation changes during the reporting window Abnormal Balances Expected for period 08 or 09 Page 6 L E A D T R A N S F O R M D E L I V E R
Edits Edits 125-132 Loan BETCs added in March 2020 Set to go fatal in period 10 Memo Lines Lines 5311-5314, 5321-5324, 5331, and 5341 must be positive Proposed Analytical for FY21, Fatal for FY22 Additional review to be done for lines 5332-5334 and 5342-5344 Build Edits Refactor Mostly invisible to external users May add flexibility for dealing with recurring overrides Page 7 L E A D T R A N S F O R M D E L I V E R
Financial Statements Prior Year Comparison Bureau/Sub-Component Variance Analysis Customized Line Breakout User Interface Preview Page 8 L E A D T R A N S F O R M D E L I V E R
Bureau Code Fiscal Service met with all Significant Entities in 2020 regarding generating financial statements from GTAS A request we received was being able to generate financial statements at a bureau or sub-component level Fiscal Service is looking to implement a bureau code within the GTAS bulk file to enable this functionality within GTAS This will not be required for agencies that are generating statements at the department/FR Entity level Currently analyzing different types of functionality within GTAS to accept multiple types of bulk files Page 9 L E A D T R A N S F O R M D E L I V E R
Contact Information Alex Abshire, Supervisory Accountant General Ledger & Advisory Branch Bureau of the Fiscal Service (304) 480-8383 Alexander.Abshire@fiscal.treasury.gov GTAS Questions: GTAS.Team@fiscal.treasury.gov Dan Adams, Senior Accountant General Ledger & Advisory Branch Bureau of the Fiscal Service (304) 480-5152 Daniel.Adams@fiscal.treasury.gov Page 10 L E A D T R A N S F O R M D E L I V E R
