Guidance for New Student Transfers in Charter Schools - Institute Boot Camp Insights

New Enrollment and Transfer Students Charter School Institute Boot Camp Aug.27, 2018 Presented by: Donna M. Day, ES Coordinator

Who Are Transfer Students? Students who enroll in your school prior to the start of the school year (over the summer) are not transfer students according to IDEA. Students who enroll in your school during the school year are transfer students.

Summer Enrollees Special Education students who enroll in your school over the summer must have a current IEP in place the first day of school. This means that their IEP from their previous school must be accepted or you must develop a new IEP prior to the first day of school.

New Student Inappropriate IEP If the school team feels that the student s current IEP is inappropriate: Obtain permission to assess to determine appropriate FAPE; Assess; Within 30 days convene an IEP evaluation meeting to include notice of meeting, with all members present, including those who conducted assessments; Develop a new IEP based upon the student s needs.

In the Meantime; The student must be served according to the previous IEP; Comparable may be provided, if required; Parents must be provided with Prior Written Notice indicating the comparable services. Remember: The student must be served based upon their needs, not the school s needs!

Two Types of Transfers In-state transfer When a student with an IEP enrolls in your school from another district in the state of Colorado. Out of state transfer When a student with an IEP enrolls in your school from a district in a state other than Colorado.

In-State Transfer Students A transfer meeting must be held when a student transfers into your school during the current school year. When this occurs the school must immediately initiate education services and provide FAPE through special education and related services comparable to the current IEP. The team may adopt the current IEP, in which case an IEP meeting may not be required; or they may decide not to adopt and proceed to develop a new IEP through the IEP process.

T TRANSFER The IEP dated _________________ from _____________________________________________________ district are adopted and services will be initiated on:_________________________ RANSFER S STUDENT TUDENT F FROM ROM W WITHIN ITHIN S STATE TATE 300.323 300.323(e) (e) Next Eligibility Determination:__________________________ Next Annual Review:__________________________ Attach this form to the adopted IEP 300.323(e)(1) The IEP dated _________________ from ________________________________________________ district is not adopted. An IEP meeting is scheduled for _________________. The following special education and related services will be provided on an interim basis 300.323(e)(2): Comparable Service Delivery Statement Statement of types and anticipated setting of services to be provided to and on behalf of the student: 300.320(a)(7) Comparable Special Education and Related Services in the Least Restrictive Environment Frequency of Special Education/Related Services-- Direct Use ONE column only per identified service Frequency of Special Education/Related Services Indirect Including Case Management Use ONE column only per identified service Specialized Instruction Area and/or Related Services 300.320(a)(4) Service Provider 300.18 HQ Sp. Ed. Teacher Start Date 300.320(a)(7) End Date 300.320(a)(7) Per Day Per Week Per Month Per Day Per Week Per Month 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) Total Amount of Time: ________HPD ________HPW _________HPM ________HPD ________HPW _________HPM Annual Goal(s) (Objectives if appropriate): 300.323(e) (may be attached as a separate document) IEP Team notified on _____________________ by _________________________________________________________________________. I have been provided the special education procedural safeguards in my native language or other mode of communication. Parent/Guardian/ESP Signature 300.504(a) Yes No Date ? ? 7/2/08

Out of State Transfers The new school must determine if a new evaluation is required to determine eligibility under the Colorado ECEA Rules. If a new evaluation is needed, then follow appropriate steps for initial identification. The school may otherwise adopt the current IEP or determine appropriate comparable services until they have had the opportunity to develop a new IEP.

TRANSFER STUDENT FROM ANOTHER STATE The evaluation and eligibility determination dated ___________________ from ________________________________________ district meets Colorado standards and is adopted by the district. 300.323(f) Eligibility date:_________________ Triennial due: _________________ 300.323(f)(2) The evaluation and eligibility determination dated ___________________ from ________________________________________ district does not meet Colorado standards. (The District must follow procedures for an Evaluation (4.02(4); and 300.304 300.306) and provide FAPE during the evaluation period). The IEP dated _________________ from _____________________________________________________ district are adopted and services will be initiated on:_________________________ Next Eligibility Determination:__________________________ Next Annual Review:__________________________ Attach this form to the adopted IEP The IEP dated _________________ from ________________________________________________ district is not adopted. An IEP meeting is scheduled for _________________. The following special education and related services will be provided on an interim basis. 300.323(e)(2) Comparable Service Delivery Statement Statement of types and anticipated setting of services to be provided to and on behalf of the student: 300.320(a)(7) ? ? Comparable Special Education and Related Services in the Least Restrictive Environment Frequency of Special Education/Related Services-- Direct Use ONE column only per identified service Frequency of Special Education/Related Services Indirect Including Case Management Use ONE column only per identified service Specialized Instruction Area and/or Related Services 300.320(a)(4) Service Provider 300.18 HQ Sp. Ed. Teacher Start Date 300.320(a)(7) End Date 300.320(a)(7) Per Day Per Week Per Month Per Day Per Week Per Month 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) 300.320(a)(7) Total Amount of Time: ________HPD ________HPW _________HPM ________HPD ________HPW _________HPM Annual Goal(s) (Objectives if appropriate): 300.323(e) (may be attached as a separate document) IEP Team notified on _____________________ by _________________________________________________________________________. I have been provided the special education procedural safeguards in my native language or other mode of communication. Parent/Guardian/ESP Signature 300.504(a) Yes No Date 1/16/08

Transfer Forms Both in-state and out of state transfer forms may be found in Alpine under SPED IEP forms, on the CDE website, or in the IEP program you are using for your school. The forms must be completed and the previous/current IEP and most recent evaluation with Consent for Initial Provision of Special Education Services scanned and uploaded into your IEP program.

Questions?

Additional Information IEP Procedural Guidance: Exceptional Student Services Unit Technical Assistance; Colorado Department of Education http://www.cde.state.co.us/cdesped/iep_proceduralguida nce Regional Coordinator Matt Hudson, CSI Director of Special Education

IEP Amendments Colorado Charter School Institute Boot Camp Aug. 27, 2018 Presented by: Donna M. Day, ES Coordinator

IEP The IEP is a legal contract that the IEP team develops with the family to ensure that a student has a free, appropriate public education in the least restrictive environment. An IEP cannot be changed in any manner unless a new IEP meeting is held or an amendment is developed. An IEP can be modified or amended at any time for non-significant changes if conditions warrant.

When Is It Appropriate to Amend an IEP? The IEP may be amended for a variety of reasons, some of which may be: Lack of progress toward annual goals; New information about the child is provided to or by the parents; Reconsideration of decisions previously made regarding grading, promotion, and assessment; Need to eliminate or add curriculum modifications or accommodations; Revisions to a behavior intervention plan; The need to identify alternative strategies to meet the transition objectives if those set forth in the IEP are not being provided Mistakes in the IEP.

Ways an IEP May BE Amended Through the IEP meeting process Procedural requirements of notice, participants and IEP content is followed as with any other IEP meeting. Without holding an IEP meeting if the school and the parents agree in writing. These changes are completed through an abbreviated, written document rather than rewriting the entire IEP.

Non-significant Changes in Placement If there is a change in the amount of time that a child receives a given service, but it does not change their LRE, it is considered a non- significant change in program/services. Parental consent is not required, however Prior Written Notice must be provided to the parent. This decision must be made by the IEP team (full meeting) unless the parent and AU agree to change the IEP through an amendment. Re-evaluation is not required. Required form: IEP or IEP Amendment

IEP IEPA AMENDMENT Amendments may be used by agreement of the Administrative Unit and the Parent to modify the IEP including, but not limited to: goals; hours of service; accommodations; modifications; transportation needs; assistive technology; or other similar changes to the related services section. 300.324(a)(4)(i) Amendment to IEP Dated: __________ Current IEP: Rationale for Changes: Include evaluation procedures, tests, records or reports used as the basis for the changes. Other options considered and rationale for rejecting those options: Other factors: For Agreement Not to Convene an Amendment Meeting ONLY We agree not to convene an IEP Team meeting in order to make the changes proposed above to the student s IEP. 300.324(a)(4)(i) __________________________________________ __________________________________________ Parent s Signature Special Education Director/Designee Signature Parents of a child with a disability have protection under the procedural safeguards. For a copy of the procedural safeguards or assistance in understanding this information, please contact the person named below. 300.503(b)(4) Case Manager: ________________________________ _____________________________ _______________ Name Title IEP Team notified on _______________ by ________________________________. 300.324(a)(4)(ii) Date Name MENDMENT & &P PRIOR WRITTEN RITTEN N NOTICE OTICE 300.324(a)(6) 300.324(a)(6); 300.503 ; 300.503 RIOR W Proposed Changes ? _______________ Date Phone 1/16/08; July 2012

Significant Changes of Placement A significant change of placement includes: Placement or referral to a private school or approved facility school (residential treatment), or The addition or termination of an instructional or related service or any change which would result in: The child having different opportunities to participate in non-academic and extra curricular services; A change in educational environment categories or LRE; or A transfer to or from a brick and mortar school to an online program.

Significant Change in Placement Cont. A significant change in placement shall be made with consideration of re-evaluation, and by the full IEP team including the persons conducting the re-evaluations. Recommended Forms: Re-evaluation and IEP

Amendments Do Not Reset the Clock If the amendment is held after the annual meeting, and it does not constitute a complete IEP review (change in services or time of service), the anniversary date for the annual IEP review will remain the same.

Questions?

Additional Information IEP Procedural Guidance: Exceptional Student Services Unit Technical Assistance; Colorado Department of Education http://www.cde.state.co.us/cdesped/iep_proceduralguida nce Regional Coordinator Matt Hudson, CSI Director of Special Education