Guide for Reporting Energy Consumption in State Facilities

2024 SEMP Reporting Guide Instructions for Reporting Energy Consumption in State Owned and Leased Facilities

SEMP Statute 255.257 ENERGY CONSUMPTION AND COST DATA. Each state agency shall collect data on energy consumption and cost for all state-owned facilities and metered state- leased facilities. These data will be used in the computation of the effectiveness of the state energy management plan and the effectiveness of the energy management program of each of the state agencies. Collected data shall be reported annually to the department in a format prescribed by the department. Energy management; buildings occupied by state agencies. (1)

Do I Need to Report? 1. My agency directly 2. The utility bills we pay are for a facility 5,000 square feet or more area. 3. The utility bills include electricity and/or natural gas electricity and/or natural gas directly pays utility bills 5,000 square feet or more in If the answer to all three each facility this is true for. all three questions is yes, you are obligated to report on

Report Not Needed 1. My agency leases a space but does not directly pay utility bills bills. This is common for agencies that lease space in a DMS managed facility. does not directly pay utility Example: DOC leases space in the Carlton building, but DMS directly pays utility bills for the Carlton. DMS will report the consumption for this facility. consumption for this facility. DMS will report the

Report Not Needed 2. My agency directly pays utility bills, but the space is less than 5,000 square feet in area. than 5,000 square feet in area. less This information is typically listed on lease paperwork or available on state property database. Only list the enclosed facility space. facility space. Only list the enclosed Do not include landscape areas/ paved roads/ parking areas around the facility in the square footage numbers.

Report Not Needed 3. My agency directly pays utility bills for a space over 5,000 square feet but none of the bills are electricity or natural none of the bills are electricity or natural gas gas. Example: Trash collection, Water service, Irrigation service, Chilled water loop services, Stormwater fees, and Fire service fees are not to be included in any reporting.

Simplified Reporting Previous Format: 10 entries New Format: 2 entries

Simplified Reporting Do not use total utility billing! Do use total cost for Gas and/or electric

Reporting Steps 1. Gather a list of agency owned or leased facilities 2. Eliminate any facility less than 5,000 square feet 3. Eliminate any facility where no utility bills are directly paid 4. Eliminate any facility where no gas or electricity is billed 5.Record on the simplified form total electricity (KWH) and cost by month 6. Record on the simplified form total Gas (CCF or Therms) and cost by month 7. Email completed forms to Dept. of Management Services

The Reporting Form 1. In most cases, your agency has pre-made forms for the facilities they lease or own from previous reporting years. These forms will already have your agency s information filled in. Please check this information for accuracy. 2. If a facility is missing: Make a copy, in the same folder, of existing form. Change the name of the new copy to the missing facility name. Change the information on the new form to the appropriate title, square footage, and address. If you do not feel comfortable with this process email REDM.strategy@DMS.Fl.Gov for assistance.