Guide to Creating and Sharing Quotes in Key Travel
Learn how to create and share quotes in Key Travel for travel approval. Follow the step-by-step process to generate quotes, obtain approvals, and send trip itineraries to your school arranger for booking.
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Guide to Creating and sharing Quotes in Key Travel Creating a quote is an option you can use to generate a costing to share with your SLT for travel approval. Sending a quote allows you to handover your trip itinerary to your school arranger (booker). 27/04/2025 key Travel: Quotes Process
Log onto Key Travel and select your travel options When you add to basket the shopping trolley will indicate a trip has been selected 27/04/2025 key Travel: Quotes Process
Select Save quote You will be prompted for Traveller details. Click on the pencil 27/04/2025 key Travel: Quotes Process
Type in your email address and select 27/04/2025 key Travel: Quotes Process
Save Quote. Use this information to obtain SLT approval. You will also require a completed risk assessment to support your travel request 27/04/2025 key Travel: Quotes Process
One you have SLT approval, log into Key Travel and select suitcase (saved quotes) 27/04/2025 key Travel: Quotes Process
Select: Share 27/04/2025 key Travel: Quotes Process
Enter information required for the booker: activity code/task code (if applicable)/ reason for travel/ name of SLT approver Type in email address of your arranger You can now send your quotes to your arranger. Please also email your SLT approval and risk assessment to the arranger. key Travel: Quotes Process 27/04/2025
Emailing arranger: Details Required Emailing arranger: Details Required Trip type Dates and times Name of Hotel or airline Activity code and task code Reason for trip Attach SLT approval Attach risk assessment If trip as requested is not available on Key Travel, inform requester this cannot be booked and why. 27/04/2025 key Travel: Quotes Process
