Guide to P-Card Transactions Allocation and Reconciliation
Learn how to efficiently manage P-card transactions using the WORKS Payment Manager System, which enables users to allocate transactions to budget accounts, reconcile to the correct accounts, dispute unapproved transactions, and access various reports for financial tracking and management.
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Presentation Transcript
WORKS: Your guide to Allocation and Reconciliation of P-card Transactions
What is WORKS? The WORKS Payment Manager System is a web- based application that provides users with daily Purchasing card transaction information, enables them to sign off their transactions and to allocate the transactions to the appropriate budget accounts. Daily feeds of transactions are received from Bank of America and become available for processing by the cardholder.
First Response As a P-cardholder, you will receive email notifications when transactions are available in WORKS. As an End-user, you are able to view all transactions in WORKS.
Users of WORKS WORKS can be accessed by anyone who has a Purchasing Card, Supervisors, Approvers and Budget Managers. Occasionally, access is given to a person in the department to reconcile transactions on behalf of the Cardholder. This person is called a Reconciler Proxy.
Navigation through WORKS First you will need to log into WORKS: https://payment2.works.com/wpm/action/login. viewLoginPage You may want to save this link as a favorite in your browser
View additional documents located under Reconciliation -WORKS
What about? Reconciling to the wrong account Disputing unapproved transactions Credits Transactions separated to show sales tax
Reports CSU GL Memo Statement Vendor Report Other Spend Reports
