HIP 1115 Waiver Evaluation RFP

Request for Proposal 18-091 Healthy Indiana Plan (HIP) 1115 Waiver Evaluation Indiana Department of Administration On Behalf Of FSSA Pre-Proposal Conference April 26, 2018 Teresa Deaton-Reese, CPPB, CPPO Strategic Sourcing Analyst

Agenda General Information Purpose of RFP Key Dates Term of Contract Background Scope of Work Business Proposal Technical Proposal Cost Proposal Proposal Preparation Evaluation Criteria Minority and Women s Business Enterprises (M/WBE) Indiana Veteran Owned Small Business (IVOSB) Additional Information Question and Answer Session

General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on IDOA s Solicitation Website Hold questions until the end of the presentation Any verbal response is not considered binding; respondents are encouraged to submit any questions formally, in writing, if it affects the proposal that will be submitted to the state.

Purpose of the RFP The purpose of this RFP is to select a vendor that can satisfy the State s need for evaluating the HIP program as part of the 1115 waiver demonstration to determine HIP s overall impact on Indiana Medicaid and its members. It is the intent of FSSA to contract with a vendor that provides quality services for conducting evaluations and drafting reports for State healthcare delivery programs.

Key Dates Activity Date Issue of RFP April 17, 2018 April 26, 2018 Pre-Proposal Conference 1:00 PM EST Conference Center Room B Indiana Government Center - South Building Deadline to Submit Written Questions April 27, 2018 Deadline to Submit Intent to Respond Form (optional) April 27, 2018 Response to Written Questions/RFP Amendments May 4, 2018 Submission of Proposals May 14, 2018 The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown. Proposal Evaluation May 2018 Proposal Discussions/Clarifications (if necessary) May/June 2018 Best and Final Offers (if necessary) June 2018 RFP Award Recommendation June 2018

Term of Contract The term of the contract shall be for a period of five (5) years from the date of contract execution.

Background As a part of CMS approval of Indiana s 1115 Waiver, the State is seeking a vendor to develop and test hypotheses to assess the effectiveness of the State s HIP program. The State has identified three (3) comprehensive goals of the demonstration: 1. Monthly Personal Wellness and Responsibility (POWER) account payments will result in improved health care access, utilization, and health outcomes among HIP members; 2. Implementing a community engagement requirement will lead to sustainable employment and improved health care access, utilization, and health outcomes among HIP members; and 3. Charging beneficiaries an increased monthly contribution for tobacco use will discourage tobacco use and increase the utilization of tobacco cessation benefits. Please see Scope of Work (Attachment H) for additional information.

Scope of Work The selected vendor will first work with the State to develop and finalize the evaluation methods and criteria, and then throughout the contract period, the vendor will submit draft evaluation reports and work closely with the State and CMS to edit and finalize each report. Specifically, the selected vendor will assist the State with the following deliverables: 1.Draft and final waiver evaluation design for submission to CMS 2.Quarterly and annual monitoring reports 3.Draft and final interim report 4.Draft and final summative evaluation report 5.Ad hoc reports Please see Scope of Work (Attachment H) for additional information.

Business Proposal (Attachment E) Company Financial Information (Section 2.3.3) Confidential information must be kept separate from the proposal in the electronic copies. IDOA recommends sending a public file that has the confidential information redacted (may be in PDF format) and a final file that includes all required information (must be in format provided). Contract Terms (Section 2.3.5) Respondent should review sample State contract and note exceptions to State mandatory and non-mandatory clauses in Business Proposal and Transmittal Letter. References (2.3.6) Respondents must have at least three references, two of which must be from governmental clients for which the Respondent has provided program evaluation services for a statewide healthcare delivery program and/or programs authorized through the Department of Health and Human Services.

Technical Proposal (Attachment F) Respondents should use Attachment F to complete their Technical Proposal. Use the yellow shaded fields to answer the questions in Attachment F. Yellow fields will expand to accommodate content. Make every attempt to preserve the original format of Attachment F. Where appropriate, supporting documentation (e.g. diagrams, certificates, graphics, or other exhibits) may be submitted as an attachment and referenced within the relevant answer field.

Cost Proposal (Attachment D) Please complete the template provided for the Cost Proposal by populating ONLY the yellow shaded cells. Cost scores will then be normalized to one another, based on the lowest cost proposal evaluated. The lowest cost proposal receives a total of 20 points. The normalization formula is as follows: Respondent s Cost Score = (Lowest Cost Proposal / Total Cost of Proposal) X 20

Cost Proposal (Cont.) (Attachment D) For the Staffing Rates Tab, Respondents must fill in the yellow cells with the position title, description, and hourly billable rate for each staff member necessary to complete the deliverables listed in the Deliverables tab. The hourly billable rate must factor in all costs.

Cost Proposal (Cont.) (Attachment D) For the Deliverables Tab, Respondents must fill in the total hours per position to complete each deliverable. If a position is not required for a certain deliverable, then the Respondent may enter 0. All totals will be calculated automatically.

Cost Proposal (Cont.) (Attachment D) The Cost Proposal Summary Tab will pull Respondent s information from the Deliverables Tab. Other than inserting the Respondent s name, no response is necessary on this tab.

Proposal Preparation When submitting your response, please create a separate electronic folder for each component to which you are responding. This folder should contain all of the pertinent files for only that component, i.e., MWBE forms, IVOSB forms, IEI form, Transmittal Letter, Business Proposal, etc. Your proposal may be deemed as non-responsive if these instructions are not followed.

Proposal Preparation Buy Indiana, Business Proposal (2.3.13) Status shall be finalized by proposal due date Five (5) definitions, details provided in the RFP Indiana Economic Impact, Attachment C Definitions of FTE (Full-Time Equivalent) Example: If a Respondent has five (5) full time employees, is bidding on its 5th contract, and all contracts get an equal amount of commitment from the employees, then each employee commits 20% of his/her time to the new contract: 0.2 x 5 employees 1 FTE

Proposal Preparation Attachment D (Cost Proposal) must be returned in the original Excel format (No PDFs) Use the templates provided for all responses Do not alter any templates Submit all questions via email using the Q&A Template (Attachment G)

Evaluation Criteria Criteria Points 1. Adherence to Mandatory Requirements Pass/Fail 2. Management Assessment/Quality (Business and Technical Proposal) 55 points 3. Cost (Cost Proposal) 20 points 4. Indiana Economic Impact 5 points 5. Buy Indiana 5 points 6. Minority Business Enterprise Subcontractor Commitment 5 points (1 bonus point is available, see Section 3.2.6) 7. Women Business Enterprise Subcontractor Commitment 5 points (1 bonus point is available, see Section 3.2.6) 8. Indiana Veteran Business Enterprise (IVOSB) Subcontractor Commitment 5 points (1 bonus point is available, see Section 3.2.7) Total 100 (103 if bonus awarded)

Minority and Womens Business Enterprises Complete Attachment A, MWBE Form Include sub-contractor letters of commitment Goals for Proposal - 8% Minority Business Enterprise - 8% Women s Business Enterprise

Minority and Womens Business Enterprises Prime Contractors must ensure that the proposed subcontractors meet the following criteria: Must be listed on the IDOA Directory of Certified Firms, on or before the proposal due date Prime Contractor must include with their proposal the subcontractor s M/WBE Certification Letter provided by IDOA, to show current status of certification. Each firm may only serve as one classification MBE, WBE, or IVOSB (see section 1.22) A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement. Must serve a Commercially Useful Function (CUF). The firm must serve a value-added purpose on the engagement, as confirmed by the State. Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htm Must be used to provide the goods or services specific to the contract National Diversity Plans are generally not acceptable

Minority and Womens Business Enterprises

Indiana Veteran Owned Small Business Complete Attachment A1, IVOSB Form Include sub-contractor letters of commitment Goals for Proposal - 3% Veteran Business Enterprise

Indiana Veteran Owned Small Business Prime Contractors must ensure that the proposed subcontractors meet the following criteria: Must be listed on Federal Center for Veterans Business Enterprise (VA OSDBU) registry or listed on the IDOA Directory of Certified Firms, on or before the proposal due date Prime Contractor must include with their proposal the subcontractor s veteran business Certification Letter provided by either IDOA or Federal Govt. (VA OSDBU), to show current status of certification. Each firm may only serve as one classification MBE, WBE (see Section 1.21) or IVOSB A Prime Contractor who is an IVOSB must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement. Must serve a Commercially Useful Function (CUF). The firm must serve a value-added purpose on the engagement, as confirmed by the State. Must provide goods or service only in the industry area for which it is certified as listed in the VA OSDBU or IDOA Certified Firm directories, http://www.in.gov/idoa/2352.htm Must be used to provide the goods or services specific to the contract

Indiana Veteran Business Enterprise

Additional Information IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A. http://www.in.gov/idoa/2467.htm Link to the developing one stop shop for vendor registry with IDOA and Secretary of State. B. Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos C. See Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc D. Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE s information http://www.in.gov/idoa/2352.htm E. Veteran s Business Enterprise Program: https://www.vip.vetbiz.gov/ for a search of certified IVBE s. For more IVBE s information http://www.in.gov/idoa/2862.htm F. RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select State of Indiana Opportunities link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the State.

Thank You Teresa Deaton-Reese, CPPB, CPPO tdeaton@idoa.in.gov