Host a Crossover Event Planning Steps for Successful Execution
Learn the essential steps to host a successful crossover event, from prayer and preparation to promotion and presentation. Recruit a prayer leader, create a prayer strategy, prepare early, involve your ministry team, set a budget, and schedule key dates. Follow these steps for a seamless event planning process.
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Presentation Transcript
HOST A CROSSOVER EVENT PLANNING STEPS 1. Pray 2. Prepare 3. Promote 4. Present
1. PRAY for your event. 1. PRAY for your event.
Prayer is not the only thing we do, just Prayer is not the only thing we do, just the first thing we do. the first thing we do. - -S.D. Gordon S.D. Gordon
"A sustained and concentrated ministry of "A sustained and concentrated ministry of prayer is a key to effective evangelism. prayer is a key to effective evangelism. - -David G. Peterson David G. Peterson
PRAY Recruit a prayer leader and a team. Create and implement a prayer strategy.
2. PREPARE early for your event. 2. PREPARE early for your event.
You can do more than pray after you You can do more than pray after you have prayed... But you cannot do more have prayed... But you cannot do more than pray until you have prayed. than pray until you have prayed. - -A.J. Gordon A.J. Gordon
LEADERS Share your desire to reach the community. Prayerfully decide on an event. Plan how you will both announce and keep the event before the church.
BUDGET Meet with your financial team. Determine your budget. Plan to raise additional funds as needed.
MINISTRY TEAM Recruit team leads to plan and execute event. Mobilize your church to serve alongside your team leads. Incorporate a system of accountability.
SCHEDULE Add Crossover and Harvest Day dates on your church calendar. Decide on the program (i.e., music, testimonials, message, invitation, etc.). Guard the dates and the program.
FACILITIES Clean the exterior (i.e., lawn, parking lot, signage, building, etc.). Clean the interior (e.g., remove odors, clutter, etc.).
WELCOME HUB Make it visible and easy to find. Staff with greeters who are friendly, engaging, and informed. Communicate all the information about your church.
WEBSITE Make sure everything is current and all out-of- date elements are removed. Confirm everything works (e.g., links, buttons, forms, etc.). Does it display properly on all types of electronic devices? Promote event using a website banner or a pop-up. Add event registration, if applicable.
EQUIPMENT Audio Media Lighting Stage Etc.
SECURITY Recruit a volunteer security team. Create an Emergency Response (ER) plan. Provide communication means for the security team (e.g., walkie-talkies). Hire a local police officer(s).
MEMBERS Be clear on the intent of the event. Challenge them to pray. Challenge them to invite. Equip them to share the gospel. Challenge them to value and engage guests with the gospel.
DECISION GUIDES Equip them to present the gospel. Equip them to share next steps (e.g., baptism if they made a profession of faith). Equip them to pray.
FOLLOW-UP PROCESS Determine How to collect guest information What type of information to collect from guests The number and type of guest contacts The time intervals for each guest contact Who will complete each guest contact The next step for communicating with each guest contact What you will do once the guest contact process is finished.
3. PROMOTE your event. 3. PROMOTE your event.
PROMOTE Create an event theme. Create a promotional strategy. Print promotion: mailers, door hangers, invite cards, yard signs, etc. Digital promotion: website, social media, text messages, email, etc. Design and order promotional material.
4. PRESENT the gospel at your event. 4. PRESENT the gospel at your event.
PRESENT THE GOSPEL WITH Humility Simplicity Integrity Clarity Brevity
PRESENT THE INVITATION WITH Options Directions Sensitivity Patience
