How Architects and Engineers Get Business with the State - Key Strategies

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Serving major state agencies, DES provides engineering and architectural services for a range of projects, with a substantial volume of work expected. Learn about hiring design firms and selection criteria, including factors like geographic proximity and project type diversity.

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How Architects and Engineers Get Business with the State June 3, 2015

DES/Engineering and Architectural Services Design and Construction Project Management Energy Performance Contracting We serve a number of major state agencies: - Community & Technical Colleges - 34 campuses - Department of Corrections - Department of Ecology - Department of Enterprise Services - Department of Social and Health Services - Department of Veterans Affairs - Washington State Patrol - Department of Enterprise Services - Approximately 20 additional small agencies

Volume of Work Workload for the 15-17 Biennium is expected to be: Between $500 and $900 million in capital funded projects In addition, locally-funded projects Approximately 300 400 projects Capital Budget not yet finalized

Hiring Design Firms Selection Options A/E Reference file: Total project fees $150,000 or below Advertised Total project fees greater than $150,000 Local On-Call/Campus A/E s

Hiring Design Firms Reference File Central electronic file of design firms submitted on Modified Federal Form 330 Used by DES and other government organizations

Hiring Design Firms Reference File Factors used to select potential candidate firms include: - Geographic Proximity (County) - Type of firm/services - Specific project type

Hiring Design Firms Reference File Page 2 of 2 Select Firm Criteria Select Firm Criteria Page l of 2 0 Master/Site Planning - A079 0 Modular/pre-lab design, Temporary Structures - A069 0 Mold and Fungus Inspection, Testing, and Abatement - A215 0 Noise Pollution Control/Studies - A005 0 Office Buildings - A072 0 Parking Lots, Streets - A046 0 PCB Mitigation, Inspection, Testing, and Abatement - A216 0 Communication - Voice Data,AudloNldeo - A018 , 6 1 Washington State Department of rL.. EnterpriseServices Ocommunlcatlon Towers - A108 0 Computer Facllltles, Computer Service - 0 Conservation & Resource Management - AE Reference Listing A019 A020 Dconstruction Testing & Inspection - A113 0 Daycare Facilities - A015 0 Dining Halls/Kitchens/Food Service - A027 0 Ecological Investigation - A028 0 Educational Facilities; ClaHrooms - A029 0 Electrical Load Studies - A214 0 Elevators, Escalators - A031 0 Emergency Services Facilities - A012 0 Energy Audits - A207 0 Energy Conservation, New Energy Sources - A035 0 Energy Infrastructure - A034 0 Energy Management - A032 0 Envelope Waterproofing (Above Ground) - 0 Envelope Waterproofing (Below Ground) - 0 Environmental Audits - A208 0 Environmental Impact Studies, Assessment, Statements - A220 0 ESCO Projects - A203 0 Facilities Management - A209 0 Fire Alarms - A024 0 Fisheries, Fish Ladders - A037 0 Garages/Parking, Vehicle Maintenance Facility - A039 0 Geodetic Surveys - A103 0 Groundsource Heat Pump Systems - A040 0 Gyms, Stadiums, Field Houses - A030 DPlannlng (Community, Reg, Areawide, State) - A078 0 Prisons/Correctional Facilities- A084 0 Recreation Specialist - A088 0 Rehabilitation (Buildings, Structures, Fae) - A089 0 Rivers, Canals, Waterways - A092 0 Roofing; Design And Inspection -A201 0 Security Systems Integration - A096 0 Seismic Designs and Studies - A095 0 Septic/Sewer Design - A097 0 Sprinkler Systems - A025 Select Criteria Enter project information (if applicable) Bold fields are required. Check at least one box in Project Location. Professional Firm Types.and Speciality and Experience Codes, then click the Submit button Finn Criteria A217 Project locatlon Ostormwater Handling & Facilities - A104 0 Stormwater Management - A105 0 Structural Design, Special Structures - A101 0 Sustainable Designs & Studies - A100 0 Swimming Pools - A087 0 Underground Utilities/Subsurface Investigation - A111 0 Value Analysis/Life Cycle Cosbng - A112 0 Wastewater Treatment Design and Management - A106 0 Watershed Management - A107 0 Zoning; Land Use Studies - A117 A218 DAdams -01 Dcowhtz - 08 Dlsland- 15 DLmcoln-22 O skagi t -29 Dwelle Walla - 36 OAsobn -02 DDouglas -09 0Jefferson - 16 OMason -23 DSkamania - 30 DWhatcom - 37 DBenton -03 DFerry - 10 DKmg - 17 DOkanogan -24 DSnohomish -31 DWhitman -38 Dchelan -04 DFranklin - 11 DKitsap - 18 DPacific - 25 DSpokane -32 Dvakima -39 0Out Of State -70 0Clallam -05 DGarfield -12 DKittitas - 19 DPend Orielle - 26 DStevens -33 Dc1ark - 06 OGrant - 13 DKlickitat -20 OPierce -27 DThurston - 34 DUnidentified -75 DColumbia -07 DGrays Harbor - 14 DLewis-21 DSan Juan -28 DWahkiakum - 35 DStatewide -98 Professional Firm Types DAcoust1cal/Sound System Engineer -A27 DEngineering Geologist -A25 DPlanner/Urban Design -A34 Submit DA1rNVater Balancmg -A23 DEnvironmental Services -A37 DProgramming -A16 DArcheologist -A13 0ESCO Consultant -A06 DRoofmg/Envelope Consultant -A14 Copyrighl 2012Departmenl of Enlerprise Se1V1ce1 DArchitect -A01 DFire Protection Engineer-A11 DSafety Engineer -A93 DBuilding Code/Code Plan Rev i ew Spec -A43 DForest Engineer -A35 DSanitary Engineer -A41 DBuilding Controls Consultant -A44 DGeothermal Consultant -A12 DSecurity Consultant -A94 DCAD Drafting/Scanning/Photography -A47 DGround Water Geologist -A10 DSignage Consultant -A42 Dc1vd Engmeer -A02 DHazardous Material Specialist-A38 DSoil/Geo-Tech Engineer -A09 DCommissioning Con9ultant -A45 DHazardous Matenals Planner -A39 DSolar Energy Consultant -A28 DConstructability Review Consultant -A46 DHydraulic Engineer -A59 Ospace Plan/Inter Des & Graphic Svcs -A17 DConstruction Project Management -A21 DHydrologic Engineer -A15 DStructural Engineer -A05 DCost Estimator -A30 DIndustrial Hygienist -A36 DTelecommunicabons Engineer/Designer -A1 9 DElectncal Engineer -A03 DLand Surveyors -A08 DTesting Laboratory -A18 DElevator Escalator Consultant - A31 DLandscape Architect -A07 DValue Engineering -A29 DEnergy Management -A33 DMechanical Engineer -A04 Speclalty and Experience Codes Check here for Dany Specialty/Experience Code or select below for specificcntena D Acoustical/Sound System - A001 D Hazardous Matenal.Asbestos - A21o D ADA Consulting - A202 D Historical Preservation - A047 D Air Pollubon Control - A004 D Hospitals/Medical FacirtJes- A048 D Alarm & Secunty Systems - A094 D Housing/Group Homes - A050 0 Archeotogical lnvesbgabons - A003 0 HVAC - A043 D Auditoriums/Theaters - A008 5/2/2015 https://secureaccess. wa.gov/es/aeselection/SelectCriteria.aspx D Indoor Air Quahty - A213 D Boilers- A033 0 Laboratories - A058 D Boundary/PlatsfTopographic Surveys - A102 D Lead-Based Paint - A211 D Bridges - A011 0 LEED/LEED EB- A204 D Building Condrt1onAssessments - A212 D Combusbon Engmeenng - A227 D L1branes- A060 D Lighting, lntenor & Extenor - A061 D Commercial Bldgs: ShoppingCenters - A017 D Log Home Restorabon- A049 https://secureaccess.wa.gov/es/aeselection/SelectCriteria.aspx 5/2/2015

Hiring Design Firms Reference File Example: Project Gym Renovation at South Puget Sound Community College Project Location: Professional Firm Type: Specialty & Experience: Thurston (code 34) Architect (code A01) Education Facilities (code A029) and/or Gyms (code A030)

Hiring Design Firms Reference File Typical scoring criteria: - Qualifications of Key Personnel - Relevant Experience - Previous Performance - Project Approach

Hiring Design Firms Reference File Selection Panel - DES Project Manager - Client Agency Representative - 3rd Member Chosen by PM & Client

Hiring Design Firms Advertised Selections Project design fees greater than $150,000 Advertisement contains Phase 1 SOQ submittal requirements and scoring criteria. Pre-submittal Conference Phase 2: Shortlisted (typically 3) firms interviewed

Hiring Design Firms Advertised Selections Selection Panel 5 members - DES Project Manager, Chair - DES Panel Member #2 (Another DES PM) - Client Agency Member #1 - Client Agency Member #2 - Private Sector Architect or Engineer not competing for the work

Hiring Design Firms Helpful Hints Apply for the A/E Reference file Watch for advertisements on website & DJC Attend the pre-submittal conference Talk to the DES Project Manager Talk to the Client Agencies Sign up to be a private sector panel member

Hiring Design Firms Helpful Hints (cont.) Pay attention to the selection criteria Be concise in your submittal Avoid including irrelevant information in the submittal Pay attention to administrative details Maximum number of pages, submittal deadline, location, etc.

Hiring Design Firms Outreach and Inclusion Plans for small businesses, veteran businesses, and MWBE s Approach for reaching out to, and utilizing diverse business enterprises. Work with the Office of Minority and Women Business Enterprises, and DVA (vets). Outcomes of your outreach efforts on previous projects. Work in mentoring other firms.

Resource Info for A/Es DES Website: WWW.DES.WA.GOV Construction and Public Works www.des.wa.gov/services/facilities/Construction/Pages/default.aspx Projects Advertised for Consultant Selection http://www.des.wa.gov/services/facilities/Construction/Consultants/Pages/ EASCurrentProjects.aspx Join the Architect/Engineer Reference File Pool http://www.des.wa.gov/services/facilities/Construction/Consultants/Pages/ EASReferenceFile.aspx Upcoming Projects List http://www.des.wa.gov/services/facilities/Construction/Consultants/Pages/ EASUpcomingProjects.aspx