How to Complete Department Review for Non-Academic Staff at UAMS
Learn how to complete the department review process for non-academic staff at UAMS before a conflict of interest disclosure can be reviewed by the UAMS Non-Academic COI Committee. Important steps and considerations outlined.
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Compliance UAMS Conflict of Interest Straight Ahead How to Complete the Department Review for Non- Academic COI Staff
How to Complete the Department Review for Non-Academic Staff Before a COI Disclosure made by a UAMS Non-Academic Staff member can be reviewed by the UAMS Non-Academic COI Committee, the discloser s supervisor must first submit a review of the disclosed interests. Important Things to Remember when completing the Department Review 1. The UAMS Non-Academic COI Committee relies on the input of an employee s supervisor to help assess whether a conflict of interest exists. 2. Disclosures cannot be reviewed by the COI Committee until a Department Review has been completed. 3. Consider whether the discloser has any Institutional Roles (e.g., procurement authority) that could appear biased by their reported interest. 4. All outside employment opportunities must be approved by an employee s supervisor. We recommend this occur in writing (e.g., in email). 5. Conflicts of Commitment (i.e., an external activity that interferes with an employee s responsibilities to UAMS) are to being managed by the employee s supervisor and are not within the purview of the Non-Academic COI Committee. 7/4/2025 2 7/4/2025
How to Complete the Department Review for Non-Academic Staff Login with your UAMS Username and Password. 7/4/2025 3 7/4/2025
How to Complete the Department Review for Non-Academic Staff Click on the link to the employee s disclosure found in your Inbox. 7/4/2025 4 7/4/2025
How to Complete the Department Review for Non-Academic Staff Click Printer Version to see the discloser s complete form. 7/4/2025 5 7/4/2025
How to Complete the Department Review for Non-Academic Staff Details about specific disclosures can be found by scrolling to the bottom of the form. 7/4/2025 6 7/4/2025
How to Complete the Department Review for Non-Academic Staff Click the back arrow or Close to return to the discloser s workspace when you are ready to enter your review. 7/4/2025 7 7/4/2025
How to Complete the Department Review for Non-Academic Staff Click Department Review Complete to leave a review as a Supervisor. Click Request Changes by Department to require additional information from employee. 7/4/2025 8 7/4/2025
How to Complete the Department Review for Non-Academic Staff 1. Enter Approved or Not Approved in the box. Enter other comments that would be helpful to the Committee in their review. 2. Click OK to submit your review. 3. This disclosure will be removed from your Inbox and the status will move to Administrative Review. 7/4/2025 9 7/4/2025
How to Complete the Department Review for Non-Academic Staff To log a comment or send an email to the COI administrative staff or the COI Committee, choose from the following options when you are in the discloser s workspace: 1. 2. Log Comment this comment will be seen by all users, including the discloser. Send Email this function allows you to choose the recipient(s) you want to receive your email. This email is sent through TRACKS instead of Outlook. 7/4/2025 10 7/4/2025
How to Complete the Department Review for Non-Academic Staff Please contact us if you have any questions. Philip Principe, JD Director 501-686-6168 PRPrincipe@uams.edu Westley Ashley, JD Assistant Director 501-686-6447 WLAshley@uams.edu UAMS COI Disclosure System muse2.uams.edu 7/4/2025 11 7/4/2025
