How to Engage in Business Opportunities with Guadalupe County Purchasing Department

How to do business with Guadalupe County - -Current and Future Bidding Opportunities Jeff Coleman Purchasing Agent Guadalupe County jeffrey.coleman@co.guadalupe.tx.us Phone: 830-303-9729

Guadalupe County Purchasing Department Guadalupe County Purchasing Department 212 West Nolte Street, Seguin, TX 78155 Phone: 830-303-9729 Office Hours: 8am - 5pm OUR MISSION Provide the best service possible to all County departments in a fair and equitable manner Ensure an atmosphere of equality to all vendors Protect the interests of the Guadalupe County taxpayers in all expenditures

Guadalupe County Purchasing Department https://www.co.guadalupe.tx.us/purchasing/purchasing.php Welcome to the Guadalupe County Purchasing Office. Thank you for your desire to do business with Guadalupe County. The Guadalupe County Purchasing Office welcomes opportunities to do business with you! We wish to invite all businesses to participate in the bidding process. Please take advantage of this information and opportunity. The Purchasing Office provides procurement services for the Guadalupe County departments and offices. The Purchasing Agent is responsible to oversee the county procurement process for all elected and appointed officials and County departments. The Purchasing Office is the "single point of contact" for doing business with Guadalupe County.

Guadalupe County Purchasing Department ATTENTION CURRENT AND NEW VENDORS : In order to view bidding opportunities with GUADALUPE COUNTY, vendors must register with our free third party Vendor - BIDNET DIRECT. For registration and instructions go to Vendor Registration or contact BIDNET DIRECT Vendor support at https://www.bidnetdirect.com/texas/guadalupecounty. BIDNET DIRECT - Vendor Support will help you register. Monday-Friday from 8:00 am to 8:00 pm EST If you need help registering, please call the support department at BidNet Direct toll free 1-800-835-4603 option 2 There is no cost for you to register and retrieve bid documents. For convenience you may select the option in which your company will receive emails once Guadalupe County, or any other participation agency, has a bid opportunity that matches your company's business.

Guadalupe County Purchasing Department SUBMITTING BIDS AND PROPOSALS Formal bids may not be submitted via email, fax, or any other electronic method not specified within the bid documents. Sealed Bids Must Be Mailed Or Hand Delivered To: Guadalupe County Purchasing Office Attn: Purchasing Agent 212 West Nolte Street Seguin, TX 78155

Guadalupe County Purchasing Department ADVERTISING FORMAL BIDS AND PROPOSALS Seguin Gazette - Published at least once a week with the first day of publication before the 14th day before the date of bid opening BIDNET Vendor List Potential Vendor List: past projects and internet search Vendors Registered with Texas Comptroller: Centralized Master Bidders List (CMBL) to receive bidding opportunities.

Guadalupe County Purchasing Department What Must I Consider When Making Purchases? What Must I Consider When Making Purchases? Texas Counties: Local Gov Code, Chapter 262 LGC, Chapter 271 Purchasing and Contracting by Municipalities, Counties and Certain Other Local Governments GC, Chapter 791 Interlocal Cooperation Act GC, Chapter 2258 Prevailing Wage Rates LGC, Chapter 140 Financial Provisions Affecting Local Governments LGC, Chapter 171 and 176-- Regulation of Conflicts of Interest Code of Criminal Procedures, Art. 18.17-- Disposition of Abandoned or Unclaimed Property Code of Criminal Procedures, Art. 59.06 Disposition of Forfeited Property Human Resources Code, Chapter 122 Council on Purchasing from People with Disabilities GC, Chapter 2251 Prompt Payment Act GC, Chapter 2267/2268 P3 Construction Method GC, Chapter 2269 Construction Procurement GC 2252, Subch. A Nonresident Bidders GC 2252, Subch. B Interest on Retained Public Works Contract Payments GC 2252, Subch. F No Foreign Terrorists, Iran, Sudan GC 2253 Public Work Performance and Payment Bonds GC 2254 Subch. A Professional and Consulting Services GC 2270 & 808 Israel Preference Worker s Compensation Agency, Rule 110.110 Requirements for Worker s Compensation Coverage

Guadalupe County Purchasing Department What Are the Ways I May Legally Make Purchases? Following the specific law under for purchases, for bids exceeding bid limit ($50,000): Sealed Bids (RFB) Sealed Proposals (RFP, CSP) Request for Qualifications (RFQ) Awarded Cooperative Contracts that were bid following state law (State and Interlocal) Various construction methods allowed under GC 2269

Guadalupe County Purchasing Department Awarded Cooperative Contracts that were bid following state law (State and Interlocal) Awarded Cooperative Contracts that were bid following state law (State and Interlocal) Texas DIR Texas Smart Buy (TXMAS) Buyboard HGAC Tarrant County Sourcewell (NJPA) TCPN (National IPA) (OMNIA Partner) US Communities (OMNIA Partner) NPP TIPS GoodBuy Choice Partners PACE (Purchasing Assoc of Coop Entities) Collin County Coop Purchasing Solutions Alliance (Brazos Valley Council of Gov) NCPA (National Cooperative Purchasing Alliance) NASPO ValuePoint Contractors Assoc of Educational Purchasing Agencies

Guadalupe County Purchasing Department Ethics in Purchasing Department Perception Responsibility to County Judges Responsibility to customers Conflict of Interest Gratuities Supplier/Vendor relations

Guadalupe County Purchasing Department What Must I Consider When Making Purchases? Which method is best for the type purchase Terms and Conditions for my entity Keeping a level playing field for vendors each provided the same information Specifications should do not have bias toward any vendor Specifications govern what is desired and what may be considered in making award of contract

Guadalupe County Purchasing Department What Must I Consider when Using Bid or Proposal Methods? Consider payment or performance bond and insurance requirements Advertise according to your statute Open the sealed bids or proposals (paper and electronic) according to law Protect information contained in the submittals according to law Submit bids or proposals to the governing body for award according to law and local policy and procedures

Guadalupe County Purchasing Department Additional Considerations Requests for exemptions from bidding Requests for a vendor to be considered a sole source Protect your department from protests and violations of the laws Determine how to work best with your user departments, governing body, vendors and the public

Guadalupe County Purchasing Department Additional Considerations Counties are far more restricted in what they can do than cities. Expenditures have to fit a line item on a budget. Unless there is a statute that authorizes the action, we can t do it. Contract Clauses: indemnification , mandatory arbitration Counties can only contract one year at a time. We can have multi-year contracts, but there must be something in place that allows the county to escape at the end of the first year.

How to do business with Guadalupe County - -Current and Future Bidding Opportunities Jeff Coleman Purchasing Agent Guadalupe County jeffrey.coleman@co.guadalupe.tx.us Phone: 830-303-9729