How to Read an RFA - Faculty Workshop on Health Outcomes & BMI

Learn how to navigate through an RFA efficiently with insights on effort commitment, multi-PI aspects, award budget management, allowable costs, PCORI, and indirect cost rates. Enhance your understanding of grant applications and maximize funding opportunities.

• RFA
• Workshop
• Health Outcomes
• BMI
• Grant Funding

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1. 1 How to Read an RFA How to Read an RFA Faculty Workshop Faculty Workshop Health Outcomes & BMI/ICHP

2. 2 How to read an RFA How to read an RFA U18 Example U18 Example

3. 3 Search for key words such as: Effort or PI Effort Search for key words such as: Effort or PI Effort

4. 4 Effort Commitment Effort Commitment Actual effort may/is expected to vary through the life of the award. PI is expected to have some effort throughout the award If none is specified or PI effort in unallowable in the proposal to the sponsor or in the internal budget supporting the costs, some minimal amount needs to be managed. This would then be considered cost share salary support which requires Department Chair approval.

5. 5 Multi PI (MPI) Multi PI (MPI) Check within your RFA for Multi PI aspects which may have specifics to the funding source

6. 6 Search for the Award Budget Search for the Award Budget

7. 7 Award Budget Reminder Award Budget Reminder Please make note to look at the total allowable Direct Costs, not to be confused with the Project Total.

8. 8 Search for allowable or un Search for allowable or un- -allowable costs allowable costs

9. 9 PCORI PCORI

10. 10 Indirect Cost Rate/F&A Rate Indirect Cost Rate/F&A Rate It is key to search the RFA to look at the allowable Indirect Cost Rate. Any deviance below the University of Florida negotiated IDC rate requires leadership approval. Indirect cost in some funding opportunities can be excluded from primary budget direct costs, if indicated in RFA. Check within the RFA for Indirect or Direct costs that are not allowable on specific categories

11. 11 Search budget Search budget

12. 12 https://grants.nih.gov/grants/policy/nihgps/HTML5/section_7/7.2_the_cost_principles.htm Budget and Budget Justification Budget and Budget Justification Each proposal must contain a budget for each year of support requested. The budget justification must be no more than three pages per proposal. The amounts for each budget line item requested must be documented and justified in the budget justification as specified below. For proposals that contain a subaward(s), each subaward must include a separate budget justification of no more than three pages. The proposal may request funds under any of the categories listed so long as the item and amount are considered necessary, reasonable, allocable, and allowable. Amounts and expenses budgeted also must be consistent with the proposing organization's policies and procedures and cost accounting practices used in accumulating and reporting costs. The Cost Principles https://grants.nih.gov/grants/policy/nihgps/HTML5/section_7/7.2_the_cost_principles.htm

13. 13 Search Effort Search Effort

14. 14 RFA Updates RFA Updates Check RFA updated announcements, as well as any town hall discussion boards and/or email threads containing announcement Q&A

15. 15 Other Key Terms to Search: Other Key Terms to Search: Tuition Students F&A Rate Indirect Cost Direct Cost Restrictions Guidance Travel Salary Cap Allowable/Unallowable Multiple PI (MPI)

16. 16 Budget Exercise Budget Exercise Alligator University 7/1/19 Alligator University 7/1/19 6/30/21 6/30/21 Name Alberta Gator Shelly Sharp Ian Swampy Cecelia Croc Role PI Co-I Proj Manager Grad Assistant Salary $177,304 $157,604 $73,046 $27,066 Effort 20% 15% 50% 50% Tuition Equipment Supplies Travel A. Gator Other Expenses Patient Care Cost Workstation Support Subcontracts Year 1 $15,000 $60,000 $50,000 $5,000 $11,406 $10,000 $3000 $25,000 Year 2 $15,000 $60,000 $50,000 $5,000 $11,088 $10,000 $3000 $25,000

17. 17 Internal Budget PI: Title: Agency: Dates: Alberta Gator Alligator University NIH 7/1/19-6/30/21 Base with 3% inflation $177,304 Salary Fringe Rate 26.90% Total Sal Personnel Name A. Gator Year 1 Year 2 Year 1 Year 2 TOTALS Role PI 35,461 $ 9,539 $ 45,000 $ 36,525 $ 9,825 $ 46,350 $ $ $ $ 71,986 19,364 91,350 20.00% 2.40 20.00% 2.40 Fringe $ 91,350 Completed Budget Completed Budget Exercise Exercise $157,604 Salary Fringe Rate 26.90% Total Sal 23,641 $ 6,359 $ 30,000 $ 24,350 $ 6,550 $ 30,900 $ $ $ $ 47,991 12,909 60,900 S. Sharp Co-I 15.00% 1.80 15.00% 1.80 Fringe $ 60,900 $73,046 Salary Fringe Rate 36.90% Total Sal 36,523 $ 13,477 $ 50,000 $ 37,619 $ 13,881 $ 51,500 $ 74,142 27,358 101,500 $ $ $ I. Swampy Project Manager 50.00% 6.00 50.00% 6.00 Fringe $ 101,500 $27,066 Salary Fringe Rate 7.60% Total Sal 13,533 $ 1,029 $ 14,562 $ 13,939 $ 1,059 $ 14,998 $ $ $ $ 27,472 2,088 29,560 C. Croc Grad Assistant 50.00% 6.00 50.00% 6.00 Fringe $ 29,560 0.00% - 0.00% - $0 Salary Fringe 0.00% Total Sal $ $ $ - - - $ $ $ - - - $ $ $ - - - Fringe Rate $ - 0.00% - 0.00% - $0 Salary Fringe 0.00% Total Sal $ $ $ - - - $ $ $ - - - $ $ $ - - - Fringe Rate $ - $ $ $ 221,591 61,719 283,310 Total FTE 135.0% 135.0% Salary Fringe Total 109,158 $ 30,404 $ 139,562 $ 112,433 $ 31,315 $ 143,748 $ 221,591 $ 61,719 $ 283,310 $ Personnel Consultants $ $ $ - - - $ $ $ - - - $ $ $ - - - $ - Sub Consultants Tuition 15,000 $ 15,000 $ 15,000 $ 15,000 $ $ $ 30,000 30,000 $ 30,000 Sub Tuition Equipment 60,000 $ 60,000 $ 60,000 $ 60,000 $ 120,000 $ 120,000 $ $ 120,000 Sub Equipment Supplies 50,000 $ 50,000 $ 50,000 $ 50,000 $ 100,000 $ 100,000 $ $ 100,000 Sub Supplies Travel A Gator $ $ $ 5,000 - 5,000 $ $ $ 5,000 - 5,000 $ $ $ 10,000 - $ 10,000 Sub Travel 10,000 Other Expenses Other Expenses Patient Care Cost Workstation support 11,406 $ 10,000 $ 3,000 $ $ $ 24,406 $ 11,088 $ 10,000 $ 3,000 $ $ $ 24,088 $ $ $ $ $ $ $ 22,494 20,000 6,000 - - - - - - $ 48,494 Sub Other Expenses 48,494 Subcontracts < 25k Seminole University > 25k Seminole University 25,000 $ $ 25,000 $ $ 25,000 $ 25,000 $ - $ $ $ 25,000 25,000 50,000 - $ 50,000 Sub Subcontracts TOTAL DIRECT COSTS Base for Indirect Calculation Indirect Cost (52.5%) TOTAL PROJECT COST 318,968 $ 243,968 $ 128,083 $ 447,051 $ 322,836 $ 222,836 $ 116,989 $ 439,825 $ 641,804 $ 466,804 $ 245,072 $ 886,876 $ $ $ $ $ 591,804 416,804 208,402 886,876

18. 18 Resources: Resources: For additional information on the proposal process please refer to the training power point located in the file share at: V:\GROUP\Department Procedures\Department Trainings\Grants Training http://research.ufl.edu/dsp/proposals/budgeting.html