IEEE 802 Executive Secretary Report - March 2022 Plenary
Summary of contract statuses, registration details, and venue updates for the IEEE 802 Executive Secretary Report in March 2022. Includes information on future venues, registration fees, and contract updates for upcoming sessions.
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Executive Secretary Report for 2022 March Electronic Plenary Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org EEE 802 Page 1 2022 March IEEE 802 Electronic Plenary doc: 802 EC-22/0002r3
IEEE 802 Opening EC Mtg March 4 Agenda Item 6.02 - II Current / Future venues a. Future Venue Contract Status b. March 4-18, 2022, Registration Reminder c. Items to Consider for In-person Sessions d. March 2022 Orlando Contract status e. Straw Poll for WGs f. July 2022 Montreal, Canada g. Future Sessions EEE 802 2022 March IEEE 802 Electronic Plenary Page 2 doc: 802 EC-22/0002r3
Future Venue Contract Status 2022 Mar 13-19 Electronic Plenary 2022 July 10-15 Sheraton Le Centre Montreal, Montreal, Quebec, Canada 2022 Nov 13-18 Marriott Marquis Queen s Park, Bangkok, Thailand (Nov 2020) 2023 March 12-17 Hilton Atlanta, Atlanta, GA, United States (1 of 2 March 2020) 2023 July 9-14 Estrel Berlin, Berlin, Germany 2023 Nov 12-17 Hawaiian Village, Oahu, Hawaii, United States 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, United States (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 Nov 10-15 Hyatt Regency Vancouver in process. (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 13-18 Marriott Madrid Auditorium, Madrid, Spain (July 2021) 2025 Nov 9-24 -- Open https://mentor.ieee.org/802-ec/dcn/20/ec-20-0001-05-00EC-802-plenary-future-venue-contract-status.xlsx EEE 802 2022 March IEEE 802 Electronic Plenary Page 3 doc: 802 EC-22/0002r3
March 4-18, 2022, Registration Reminder Due to the ongoing COVID-19 pandemic, the March 2022 IEEE 802 Plenary will be held electronically. Participating Working Groups: 802.1, 802.3, 802.11, 802.15, 802.18, 802.19,802.24 REGISTRATION FEES & DEADLINES $400 until Friday, January 28, 2022, AoE (11:59pm GMT-12) (fully refundable until January 28th) $600 until Friday, February 25, 2022, AoE (11:59pm GMT-12) (refundable minus $150 cancellation fee, January 28th to February 25th) $800 after Friday, February 25, 2022, AoE (11:59pm GMT-12) (non-refundable after February 25th). REGISTRATION FEE POLICY: An individual who attends any portion of a technical meeting that is part of an IEEE 802 LMSC plenary session must pay the registration fee. Registration Fees are Non-Transferable and Non-Refundable EEE 802 Registration website can be found at https://cvent.me/yG5GY2 2022 March IEEE 802 Electronic Plenary Page 4 doc: 802 EC-22/0002r3
March 2022 Orlando Contract Status 2022 Mar 13-19 Hilton Orlando Lake Buena Vista, Orlando, FL, United States Contract Cancelled Cancellation Penalty paid January 2022 Additional Meeting Contract for 2023 May Submitted for signature by Hilton Hotel on January 28. Today (March 4) they returned the contract with some changes that are still unacceptable. EEE 802 2022 March IEEE 802 Electronic Plenary Page 5 doc: 802 EC-22/0002r3
Straw Poll for 2022 March Please Straw Poll your membership: 1. If the 2022 July Plenary Session is held in Montreal, Canada as an in-person only session, will you attend? Yes/No 2. If the 2022 July Plenary Session is held in Montreal, Canada as a mixed-mode session, will you attend: Attend In-person Attend Virtually (remotely) Will not attend plenary Wireless WGs are asked to ask similar question for the 2022 May 802 Wireless Interim in Warsaw. EEE 802 2022 March IEEE 802 Electronic Plenary Page 6 doc: 802 EC-22/0002r3
Items to Consider for In-person Sessions 1. Safety of Attendees 2. Travel authorizations from/to Countries 3. Travel authorizations from Companies 4. Number possible to attend 5. Social Distancing impacts on meeting space. EEE 802 2022 March IEEE 802 Electronic Plenary Page 7 doc: 802 EC-22/0002r3
July 2022 Montreal, Canada 2022 July 10-15 Sheraton Le Centre Montreal, Montreal, Quebec, Canada Booked prior to Covid-19 Pandemic 2020 July instance rebooked to 2024 July. Began in December to work on logistics Have been meeting every 2-3 weeks with the Hotel and onsite vendors. Have shared requirements (next 3 slides). EEE 802 2022 March IEEE 802 Electronic Plenary Page 8 doc: 802 EC-22/0002r3
Mixed Mode Meeting requirements - (1) 1. Local room requirements: a. hear local participants (some microphones may be needed and the number is per size of room). b. See presentations (projection of central machine or chair's machine for local observation). c. Local Queue management is by lining up to microphone. d. Provide local audio and screen presentation to remote participants (WebEx, Zoom, Proprietary) e. Hear remote participants (audio from remote should seamlessly be injected in the local room.) f. Remote Queue management to be integrated with local participants queue (Chair may need a VP to watch and manage fair queue access) g. Remote presentations need to be presented to Local room. (central machine or chair's machine to project remote shared screen). EEE 802 2022 March IEEE 802 Electronic Plenary Page 9 doc: 802 EC-22/0002r3
Mixed Mode Meeting requirements- (2) 2. Remote access requirements: a. Hear local participants (Local participants need to speak into microphone to ensure injected into remote system) b. See Local or Remote presentations ( projection of central machine or chair's machine into remote access tool). c. Request remote queue (need to indicate desire to speak and be called on when appropriate). d. Speak - Need to be able to speak to the Local and remote participants e. Present - Need to be able to have a remote presenter (this can be done by the central machine or chair's machine or sharing of remote screen). EEE 802 2022 March IEEE 802 Electronic Plenary Page 10 doc: 802 EC-22/0002r3
Mixed Mode Meeting requirements - (3) 3. General requirements a. Local room to integrate local and remote audio b. Local room to have a method of sharing remote info to local screen c. No requirement for local participants to login to "see" remote information. d. Explicitly preclude local participants from connecting audio to prevent audio feedback loop. EEE 802 2022 March IEEE 802 Electronic Plenary Page 11 doc: 802 EC-22/0002r3
Future Sessions All potential New Future Venues not already approved are on hold. Final Signatures for Vancouver 11-2024 completed (24 Jan 2022) Final Signatures this week on Estrel Hotel, Berlin, Germany (2023 July) Negotiations on Madrid (2025 July) on hold for now. EEE 802 2022 March IEEE 802 Electronic Plenary Page 12 doc: 802 EC-22/0002r3
IEEE 802 Closing EC Mtg March 18 Agenda Items: 4.02 MI Future Meetings 4.03 MI IEEE 802 July 2022 Meeting Fee 8.033 Executive Secretary Report 8.04 Announcement of 802 EC Interim Telecon 8.05 Call for Tutorials for July 2022 Plenary EEE 802 2022 March IEEE 802 Electronic Plenary Page 13 doc: 802 EC-22/0002r3
Future Venue Contract Status 2022 Mar 13-19 Electronic Plenary 2022 July 10-15 Sheraton Le Centre Montreal, Montreal, Quebec, Canada 2022 Nov 13-18 Marriott Marquis Queen s Park, Bangkok, Thailand (Nov 2020) 2023 March 12-17 Hilton Atlanta, Atlanta, GA, United States (1 of 2 March 2020) 2023 July 9-14 Estrel Berlin, Berlin, Germany 2023 Nov 12-17 Hilton Hawaiian Village, Oahu, Hawaii, United States 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, United States (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 Nov 10-15 Hyatt Regency Vancouver in process. (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 13-18 Marriott Madrid Auditorium, Madrid, Spain (July 2021) 2025 Nov 9-14 https://mentor.ieee.org/802-ec/dcn/20/ec-20-0001-05-00EC-802-plenary-future-venue-contract-status.xlsx EEE 802 2022 March IEEE 802 Electronic Plenary Page 14 doc: 802 EC-22/0002r3
July 2022 Montreal, Canada 2022 July 10-15 Sheraton Le Centre Montreal, Montreal, Quebec, Canada Booked prior to Covid-19 Pandemic 2020 July instance rebooked to 2024 July. Began in December to work on logistics Have been meeting every 2-3 weeks with the Hotel and onsite vendors. Have shared requirements (slides 9-11). EEE 802 2022 March IEEE 802 Electronic Plenary Page 15 doc: 802 EC-22/0002r3
https://travel.gc.ca/travel-covid/travel-restrictions/foreign-sept7-vaccinehttps://travel.gc.ca/travel-covid/travel-restrictions/foreign-sept7-vaccine July 2022 Montreal, Canada Updated Travel requirements March 16, 2022: Canada Removes Testing For Entry April 1st Once the new test-free rules come into effect on April 1, 2022, fully vaccinated passengers will no longer need to show proof of a negative antigen or PCR test prior to boarding their flight. The ArriveCan app will still need to be used, as well as random testing on arrival happening at select airports Canadian government has expanded the list of accepted vaccines to enter Canada. You can find the full list at the following link: https://travel.gc.ca/travel-covid/travel-restrictions/foreign- sept7-vaccine The Government of Qu bec announced that meetings and conventions can resume as of February 28 and can be held at full capacity as of March 14. For the latest updates and links to resources for additional information, visit our COVID information page. Please check the COVID information page for testing and travel requirements. EEE 802 2022 March IEEE 802 Electronic Plenary Page 16 doc: 802 EC-22/0002r3
Straw Poll for 2022 July - 1 1. If the 2022 July Plenary Session is held in Montreal, Canada as an in-person only session, will you attend? Yes No 802.1 44 31 802.3 124 128 802.11 98 90 802.15 24 15 802.18 18 5 802.19 20 10 802.24 Minimum Viable 90 150 175 45 20 10 7 EEE 802 Totals 497 2022 March IEEE 802 Electronic Plenary Page 17 doc: 802 EC-22/0002r3
Straw Poll for 2022 July 2. 2. If the 2022 July Plenary Session is held in Montreal, Canada as a mixed-mode session, will you attend: Attend In-person Attend Virtually (remotely) Will not attend plenary 802.1 802.3 802.11 802.15 802.18 802.19 802.24 34 91 74 20 15 16 36 153 118 25 8 14 2 8 7 1 0 0 Totals EEE 802 2022 March IEEE 802 Electronic Plenary Page 18 doc: 802 EC-22/0002r3
802.1 Bonus Straw Poll When do you expect the next in-person 802.1 session will be? July 2022 - 33 Sept 2022 - 9 Nov 2022 - 7 Jan 2023 - 5 Mar 2023 - 7 July 2023 - 6 Sept 2023 - 2 Nov 2023 or later - 6 No answer 15 EEE 802 2022 March IEEE 802 Electronic Plenary Page 19 doc: 802 EC-22/0002r3
2022 July Mixed Mode Plenary Fee Motion Motion to approve Recommended fees/dates for 2022 July IEEE 802 Mixed Mode Plenary for either in person or remote attendance: $500 until Friday, May 20, 2022 $700 until Friday, June 24, 2022 $900 after Friday, June 24, 2022 Cancellation Policy: (fully refundable until May 20) (refundable with $150 cancellation fee after May 20 until June 24th) (non-refundable after June 24th, 2022) Moved: Rosdahl 2nd: Zimmerman Results: EEE 802 2022 March IEEE 802 Electronic Plenary Page 20 doc: 802 EC-22/0002r3
Break until 3:50pm ET EEE 802 2022 March IEEE 802 Electronic Plenary Page 21 doc: 802 EC-22/0002r3
Motion to Approve Exec Site Visit Site Visits are included in the SOW for the Meeting Planner and Network Service Providers, the IEEE 802 Executive Secretary and IEEE 802 Chair are requesting approval to attend potential Site visit May 2-4, 2022 (3 days/2 nights). Move to approve Montreal Site Visit for IEEE 802 Executive Secretary and IEEE Chair not to exceed $2,400. Move: Rosdahl Second: Zimmerman Results: EEE 802 2022 March IEEE 802 Electronic Plenary Page 22 doc: 802 EC-22/0002r3
8.033 Executive Secretary Report Thank you, Paul, for appointing me as Executive Secretary for another 2-year term. Meetings efficiency Meeting venue management Assist Chair as requested EEE 802 2022 March IEEE 802 Electronic Plenary Page 23 doc: 802 EC-22/0002r3
8.04 Monthly IEEE 802 EC Telecons Announcement of 802 EC Interim Telecon Tuesday 05 April 2022, 19:00-21:00 UTC Tuesday 03 May 2022, 19:00-21:00 UTC Tuesday 07 June 2022, 19:00-21:00 UTC Call Time: 3:00 PM - 5:00 PM Tuesday, (UTC-04:00) Eastern Time (US & Canada) Recurrence: Occurs the first Tuesday of every month effective 05 April 2021 to 07 June 2022 from 7:00 PM to 9:00 PM, (UTC+00:00) Monrovia, Reykjavik New Calls to be Scheduled during 2022 March IEEE 802 EC Closing Plenary meeting. EEE 802 2022 March IEEE 802 Electronic Plenary Page 24 doc: 802 EC-22/0002r3
8.05 Call for Tutorials for July 2022 Tutorials may be held electronic: In person Tutorials: Tutorial Request form: Generic: http://www.ieee802.org/802_tutorials/802_Tutorial_Request_Form.doc As a reminder, please refer to Chair's Guidelines section 2.5 Tutorials for the logistics for participating in sponsoring/presenting a Tutorial. Note that Tutorial times are limited to 80 minutes with 10 minutes to allow for presenters to setup and depart. All requests for Tutorials must be made by 27 May 2022 EEE 802 2022 March IEEE 802 Electronic Plenary Page 25 doc: 802 EC-22/0002r3
Tutorials and 802 Technical Plenary For the 2022 July IEEE 802 Plenary: Tutorials 11 or 12 July (Mon/Tues) Mixed Mode 802 Technical Plenary Electronic only TBD (Tentative - depending on Agenda items provided May 5 and July 7th). EEE 802 2022 March IEEE 802 Electronic Plenary Page 26 doc: 802 EC-22/0002r3
