IEEE 802 Future Venue Report
This document provides a detailed report on future venues for IEEE 802 meetings, encompassing locations and dates spanning from 2020 to 2023. It includes information on approved, committed, and under-negotiation venue contracts, highlighting key motions and decisions made during teleconferences.
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doc:802 EC-20/0048r1 March 2020 Executive Secretary Agenda Items March 2020 Plenary Telecons Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org EEE 802 Report Page 1 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 802 Exec Sec Agenda Items 4.03 II Current and Future Venue Report 10 Min EEE 802 Report Page 2 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 2020 Future Venues 15-20 March 2020 Hilton Atlanta, Atlanta, GA, USA 12-17 July 2020 Sheraton Centre Montreal, Montreal, Canada 8-13 November 2020 Marriott Marquis Queen s Park, Bangkok, Thailand 40th Anniversary Celebrations!! EEE 802 Report Page 3 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 2021 Future Venues 14-19 March 2021 Hyatt Regency Denver at Colorado Convention Center 11-16 July 2021 Marriott Madrid Auditorium 14-19 November 2021 Hyatt Regency Vancouver Contract Executed Contract under negotiations Contract executed EEE 802 Report Page 4 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 More approved Future Venues Committed Future Venues Contract Executed 2022 July 10-15 - Sheraton Centre Montreal 2023 Nov 12-17 Hawaiian Village (Oahu) 2027 Nov 14-19 Hawaiian Village (Oahu) Committed Future Venues Contract negotiations underway. 2021 July 11-16 Marriott Madrid, Spain 2023 July 9-14 Estrel, Berlin, Germany EEE 802 Report Page 5 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 November Future Venue planning as reported in AdHoc Report 2022 March: Hilton Buena Vista Palace 2023 March: Hyatt Regency Chicago For Backup keep Hyatt Regency Jacksonville on hold. But when we moved to the next slides I made a mistake and reversed the years. EEE 802 Report Page 6 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 2019 November Motions to Approve March 2022/2023 Venues * Motion #8 Move to approve The Hyatt Regency Chicago as the venue location for the March 2022 with the Hyatt Regency Jacksonville as an option to be held as an alternate backup. (Room Rate - $179.00; Min F&B $150,000,Mtg Space included in package) Moved Rosdahl Second Stanley Results Approved by voice vote without objection Motion Passes Reference Agenda Item #4.04 * Motion #9 Move to approve either The Hilton Orlando Disney Springs or the Hilton Buena Vista Palace hotels as the venue location for the March 2023 IEEE 802 Plenary. (Room Rate - $209 (includes resort fee we believe we can negotiate out. Min F&B $150,000; Mtg Space included in package) Moved Rosdahl Second Stanley Results Approved by voice vote without objection Motion Passes Reference Agenda Item #4.04 EEE 802 Report Page 7 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Proposed Email Ballot #1 - Motion to Approve March 2022 Venue Move to approve the Hilton Buena Vista Palace hotels as the venue location for the March 2022 IEEE 802 Plenary. (Room Rate - $229.00 rate inclusive of the resort fee. 2% rebate on F&B. Min F&B $150,000; Mtg Space included in package 3150 room nights 150Mb $7500 Power $5k) Moved: Jon Rosdahl 2nd: Dorothy Stanley Note this supersedes November Motion #9 Contract has been executed. EEE 802 Report Page 8 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 The 2020 Hilton Atlanta Cancelation requires 2 Plenary Sessions. As part of the agreement for reduced Cancellations fees, the Hilton Atlanta is booking two new Plenary Sessions. 2023 March Hilton Atlanta Same basic terms as 2020 2025 March Hilton Atlanta Same basic terms as 2020 Plan to have both 2023 and 2025 contracts executed by end of the month. Working out details. EEE 802 Report Page 9 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Proposed Email Ballot #2: Motion to approve 2023 and 2025 Venues Move to approve the Hilton Atlanta as the venue for 12-17 March 2023 and 9-14 March 2025 (basic terms similar to Contract for March 2020.) Moved: Rosdahl Second: Stanley EEE 802 Report Page 10 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Proposed Email Ballot #3 - Motion to approve March 2024 Venue Motion: Move to approve The Hyatt Regency Chicago as the venue location for the March 2024 ( Room Rate - $179.00; Min F&B $150,000,Mtg Space included in package) Moved: Jon Rosdahl 2nd: Dorothy Stanley Note this supersedes November Motion #8 Hotel has been notified of the date change, but has not responded. EEE 802 Report Page 11 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Future Venue Insight Future 802 Plenary Sessions in 2020: 15-20 March 2020 12-17 July 2020 8-13 November 2020 Hilton Atlanta, Atlanta, GA, USA Sheraton Centre Montreal, Montreal, Canada Marriott Marquis Queen s Park, Bangkok, Thailand Contract Status doc 802 EC-20/0001r0: Future Calendar I have been asked to post the 2020 IEEE-SA Calendar to Mentor for your reference. I have added the 802 (and 802W) meetings as well to show the combined calendar. 2020 Calendar: https://mentor.ieee.org/802-ec/dcn/19/ec-19-0042-03-00EC-2020-sasb-calendar-with-802-meetings-added.doc Note that the April-June IEEE-SA meetings have been changed to virtual meetings only. EEE 802 Report Page 12 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Executive Secretary Agend Items for 2020 March 20 Telecon 2020 MARCH IEEE 802 FRIDAY TELECON EEE 802 Report Page 13 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 F4.2 DT Future Venues AdHoc Report and Motions F4.2 DT - (For consideration for email ballot) The following slides were presented to the IEEE 802 EC during the Telecon 2020 March 20. While originally there were to be 4 Email ballots, during the discussion it was determined that only one email ballot would be sent, and the other three prepared for the Consent Agenda on 2020 April 7th. EEE 802 Report Page 14 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Proposed Draft EC Secretary March Email Ballot #1 Motion to Rescind Resolution of 2019 November Motion #8 and Motion #9. Background: During the November 2019 Plenary two motions were approved to set the March 2022 and March 2023 venues. These motions were in fact backwards. To more effectively address the correct venues and locations, I am asking to rescind both of the motions to allow a clean statement of approved venues and locations going forward. Move to rescind the resolution : 2019 November Motion #8 and 2019 November Motion #9. Moved: Jon Rosdahl 2nd: George Zimmerman Email Ballot Approved by Paul on the March 20th EC Telecon. EEE 802 Report Page 15 IEEE 802 March 20, 2020 Telecon
March 2020 Proposed Draft EC Secretary March Email Ballot #2: Motion to approve 2022 March Venue - doc:802 EC-20/0048r1 Start of EC Secretary March Email Ballot #2 pending passing of EC Secretary March Email Ballot #1 Move to approve the Hilton Buena Vista Palace hotel in Orlando, Florida as the venue location for the March 2022 IEEE 802 Plenary. (Room Rate - $229.00 rate inclusive of the resort fee. 2% rebate on F&B. Min F&B $150,000; Mtg Space included in package 3150 room nights 150Mb $7500 Power $5k) Moved: Jon Rosdahl 2nd: Dorothy Stanley Note that a contract has been executed already. EEE 802 Report Page 16 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Proposed Draft EC Secretary March Email Ballot #3: Motion to approve 2023 March and 2025 March Venue - Proposed Draft EC Secretary March Email Ballot #3: Motion to approve 2023 March and 2025 March Venue - Whereas the 2020 March IEEE 802 Plenary was cancelled and as part of the consideration for reducing the cancelation fees by the Hilton Atlanta. Move to approve the Hilton Atlanta as the venue for the IEEE 802 Plenary for the 2023 March and 2025 March. (Room Rate - Moved: Jon Rosdahl 2nd: Dorothy Stanley EEE 802 Report Page 17 IEEE 802 March 20, 2020 Telecon
March 2020 doc:802 EC-20/0048r1 Proposed Draft EC Secretary March Email Ballot #4: Motion to approve 2024 March Venue - Whereas the Hyatt Regency Chicago had been notified of a potential meeting 2023 March, and given that the contract negotiations were not able to complete. Move to approve the Hyatt Regency Chicago as the venue for the 2024 March IEEE 802 plenary. (Room Rate - $179.00; Min F&B $150,000,Mtg Space included in package) Moved: Jon Rosdahl 2nd: Dorothy Stanley EEE 802 Report Page 18 IEEE 802 March 20, 2020 Telecon
