IEEE 802 Venue Management Report Highlights February 2024

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Explore the detailed report on IEEE 802 venue management, including current status, future plans, and decision recaps for upcoming plenary sessions. Stay informed about the latest updates and decisions within the IEEE 802 community.

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  1. February 2024 doc.: IEEE 802 EC-24/0006r2 IEEE 802WCSC Meeting Venue Manager Report 2024 Date: 2023-02-14 Authors: Name Jon Rosdahl Qualcomm Affiliations Address 10871 N 5750 W Highland, UT 84003 Phone +1-801-492-4023 Jrosdahl @ ieee . org email Technologies, Inc. Report Slide 1 Jon Rosdahl, Qualcomm

  2. February 2024 doc.: IEEE 802 EC-24/0006r2 Abstract Current Status of 802 Wireless Interim Session venue plans as of February 14, 2024, as presented to the IEEE 802 Wireless Chairs Standing Committee during the 2024 February Telecon and posted link to Mentor to IEEE 802 Wireless Chairs Standing Committee reflector. Report Slide 2 Jon Rosdahl, Qualcomm

  3. February 2024 doc.: IEEE 802 EC-24/0006r2 Recap of 802 EC Decisions from 2023 November Plenary The following choices were selected by the 802 Executive committee: 2025 July - Melia Castilla Madrid, Madrid, Spain (Co located with IETF) 2025 November - Marriott Marquis Queen s Park, Bangkok, Thailand 2026 March - Hyatt Regency Vancouver, Vancouver, Canada (part of the Covid rebooking) 2026 November - Marriott Marquis Queen s Park, Bangkok, Thailand 2027 July - Gothia Towers, Gothenburg, Sweden This leaves open dates beyond 2027. The RFP was successfully filled. IEEE 802 - (500+pax - 19 meeting rooms) Report Slide 3 Jon Rosdahl, Qualcomm

  4. February 2024 doc.: IEEE 802 EC-24/0006r2 Future 802 Plenary Venue Contract Status 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 November 10-15 Hyatt Regency Vancouver, Vancouver, Canada (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 27-August 1 Melia Castilla Madrid, Madrid, Spain (Changing Week to July 27) 2025 November 9-14 Marriott Marquis Queen s Park, Bangkok, Thailand 2026 March 8-13 - Hyatt Regency Vancouver, Vancouver, Canada (Change from Chicago) 2026 July 12-17 Le Centre Sheraton Montreal, Montreal (July 2022 attrition offset) 2026 November 8-13 - Marriott Marquis Queen s Park, Bangkok, Thailand 2027 March 14-19 Hilton Atlanta, Atlanta, GA, United States ( offset potential shortfall 2023/2025) 2027 July 11-16 - Gothia Towers, Gothenburg, Sweden 2027 November 14-19 Hawaiian Village, Oahu, Hawaii, United States 802 EC Approved Contract is being Negotiated. Contracts Executed As of Jan 19, 2023 Report Slide 4 Jon Rosdahl, Qualcomm

  5. February 2024 doc.: IEEE 802 EC-24/0006r2 Recap of 802WCSC Decisions from November Plenary The 802 Wireless Chairs Committee determined that they would continue the review of the proposals submitted and make a decision on Dec 13, 2023. However, They did make the following tentative two choices: 2025 May - Hilton Prague, Prague, Czech Republic 2027 September - Grand Hyatt Atlanta, Buckhead, GA - (repeat for Covid considerations). This leaves the following open dates: IEEE802 Wireless - (300+pax - 11 meeting rooms) 2026-01 (11-16) Americas 2026-05 (10-15) Europe 2027-01(10-15) - Americas 2027-05 (9-14) Asia Report Slide 5 Jon Rosdahl, Qualcomm

  6. February 2024 doc.: IEEE 802 EC-24/0006r2 Future 802W Interim Venue Status As of Nov 12, 2023 2024-01 (14-19) Hilton Panama, Panama, Panama (Rebooked from Jan 2022) 2024-05 (12-17) Marriott Warsaw, Warsaw, Poland (Rebook from May 2022) 2024-09 (8-13) Hilton Waikoloa, Waikoloa, HI, USA 2025-01 (12-17) Kobe, Japan TBC (Moved from May 2023) 2025-05 (11-16) Hilton Prague, Prague, Czech Republic (Contract TBC) 2025-09 (14-19) Hilton Waikoloa, Waikoloa, HI, USA 2026-01 (11-16) RFP - Americas 2026-05 (10-15) RFP - Europe 2026-09 (13-18) Hilton Waikoloa, Waikoloa, HI, USA 2027-01 (10-15) RFP - Americas (could swap order J-M) 2027-05 (9-14) RFP - Asia (could swap order J-M) 2027-09 (12-17) Grand Hyatt Atlanta, Buckhead, GA, USA (Contract TBC) Meeting Planner: Dotted Venues: Face to Face Events Starred Venues :MTG Events Report Slide 6 Jon Rosdahl, Qualcomm

  7. February 2024 doc.: IEEE 802 EC-24/0006r2 2024 May IEEE 802W Interim Registration Report as of Feb 13 Early bird Marriott Early bird Other hotel 1 Early Bird Remote Total registrations 28 5 34 Report Slide 7 Jon Rosdahl, Qualcomm

  8. February 2024 doc.: IEEE 802 EC-24/0006r2 Review past motions May 14, 2023 Motion to approve Location for Jan 2025 Kobe, Japan 2023-05-14 Approve holding the January 19-24, 2025, Wireless Interim session in Kobe, Japan. Moved: Jon Rosdahl Second: Stephen McCann Note: This is a wireless chairs motion. Results: Approve by unanimous consent. (Voter's present = 11) Report Slide 8 Jon Rosdahl, Qualcomm

  9. February 2024 doc.: IEEE 802 EC-24/0006r2 Review past motions January 6, 2024 12. Motion to approve date change for 2025 January IEEE 802 Wireless Interim 2024-01-06 Motion: Approve the date change to January 19-24, 2025 in Kobe (was prior week) Moved: Jon Rosdahl, Second: Ben Rolfe Report Slide 9 Jon Rosdahl, Qualcomm

  10. February 2024 doc.: IEEE 802 EC-24/0006r2 2. Motion to Reset the date for 2025 January Kobe, Japan 2024-02-14 Motion: Approve the date change (reversion) of the 2025 January 802W Interim to January 12-17, 2025, in Kobe (was subsequent week). [Note: this rescinds the 2024 January date change approval and 2023 May location/date approval, due to hotel availability] Moved: Jon Rosdahl Second: Ben Rolfe Note: This is a wireless chairs motion. Results: Unanimous w/1 abstain (Stuart Kerry). (Voter's present = 14) Report Slide 10 Jon Rosdahl, Qualcomm

  11. February 2024 doc.: IEEE 802 EC-24/0006r2 3. Motion to approve Site Visit for 2025 May 802W Interim - Hilton Prague, Prague, Czech Republic Move to authorize the 802W Venue Manager, Jon Rosdahl, to go on a site visit with Linespeed and Mtg Events with the purpose to prepare for 2025 May IEEE 802 Wireless Mixed-mode Interim in Prague, Czech Republic. Expenses not to exceed: $5,000. Moved: Jon Rosdahl Second: Ben Rolfe Note: This is a EJTC motion. Results: Unanimous . (Voter's present = 7-0-0) Report Slide 11 Jon Rosdahl, Qualcomm

  12. February 2024 doc.: IEEE 802 EC-24/0006r2 RFP for 802W Interims Status as of Jan 19, 2024 The IEEE 802W Interim Sessions are held nominally on the week with the 2nd Sunday in Jan/May/Sept each year With one in Asia in odd years and one in Europe in even years. The estimated room block is about 1350 Estimate 250-275 in person. Specific Requirements for Meeting Space/Network/AV etc. are in Doc 802 EC-23146r0: https://mentor.ieee.org/802-ec/dcn/23/ec-23-0146-00-WCSG-ieee-802w-rfp-2023.xlsx Remaining Potential Open Dates 1. 2026 Jan 11-16 -- Targeting Americas 2. 2026 May 10-15 -- Targeting Europe 3. 2027 Jan 10-15 -- Targeting Americas 4. 2027 May 9-14 -- Targeting Asia Report Slide 12 Jon Rosdahl, Qualcomm

  13. February 2024 doc.: IEEE 802 EC-24/0006r2 IEEE 802 INTERIM MEETINGS MTG Events RFP SUMMARY Report Slide 13 Jon Rosdahl, Qualcomm

  14. February 2024 doc.: IEEE 802 EC-24/0006r2 IEEE 802 INTERIM MAY 10 15, 2026 NOTES/SUMMARY: Hilton Antwerp, Belgium: USD$235 (only 180 hotel rooms) Venue Hire/F&B: $170,000 Le Meridien, Dubai: USD$170 Venue Hire/F&B: $360,000 ABU DHABI only available: May 17-22, 2026 Edinburgh, Scotland: only available: May 17-22, 2026 Possible other location: Hilton Vienna Park TBC if they can bid on 2026 Report Slide 14 Jon Rosdahl, Qualcomm

  15. February 2024 doc.: IEEE 802 EC-24/0006r2 Belgium - Hilton Antwerp Old Town Dates Venue Internet Speed/Cost (<$7k) Hotel Room Rate 1 May 10-15, 2026 2 Hilton Antwerp old town 3 Price & speed TBC 4 US$215 (44 rooms) US$235 (60 rooms) US$265 (70 rooms) Space Type Name of AV Comp. Airport Visas Cost of Mtg Space F&B Min + Cost Other 5 Hotel 6 TBC 7 Brussels 30 min by train from Brussels 8 90 day visa 9 US$46,760 approx 10 $120,000 based on 250 11 Report Slide 15 Jon Rosdahl, Qualcomm

  16. February 2024 doc.: IEEE 802 EC-24/0006r2 Dubai - Le Meridien Hotel Dates Venue 1 2 May 10-15, 2026 Le M ridien Dubai Hotel & Conference Centre 5 Star Price & speed TBC US$175.00 ($640.00 UAE Dirhams) Hotel In house Dubai International Airport E-Visa s. Most countries Free Visa FOC US$340,000 to be reduced as based on large meeting rooms Internet Speed/Cost (<$7k) Hotel Room Rate Space Type Name of AV Comp. Airport Visas Cost of Mtg Space F&B Min + Cost 3 4 5 6 7 8 9 10 Other 11 Report Slide 16 Jon Rosdahl, Qualcomm

  17. February 2024 doc.: IEEE 802 EC-24/0006r2 Abu Dhabi UAE - National Convention Centre Dates Venue Internet Speed/Cost (<$7k) Hotel Room Rate Space Type Name of AV Comp. Airport 1 2 3 4 5 6 7 May 17 22, 2026 Abu Dhabi National Convention Centre TBC $140-235 USD within walking distance Convention Centre In house Zayed International Airport, UAE is 7th safest in world Required for specific countries 70 countries offered 30 day visas US$55,650 US$67,620 based on 250 Data projectors included & US$20k funding Visas 8 Cost of Mtg Space F&B Min + Cost Other 9 10 11 Report Slide 17 Jon Rosdahl, Qualcomm

  18. February 2024 doc.: IEEE 802 EC-24/0006r2 Scotland - Edinburgh Int Conv. Centre Dates 1 May 15-21, 2026 (dates can t be moved to May 7-16, 2026 as they have another client booked) Edinburgh International Convention Centre Price & speed TBC US$150- US$250 - hotels nearby Convention Centre TBC Edinburgh Turnhouse Airport Venue Internet Speed/Cost (<$7k) Hotel Room Rate Space Type Name of AV Comp. Airport Visas Cost of Mtg Space F&B Min + Cost Other 2 3 4 5 6 7 8 9 US$190,000 inc VAT US$45,000 based on 250 15% discount for 2027 10 11 Report Slide 18 Jon Rosdahl, Qualcomm

  19. February 2024 doc.: IEEE 802 EC-24/0006r2 2024 February Telcon Discussion/Decision 2026 May 802W Interim Updated report will be provided at the upcoming March Meeting. Belgium also considered for Plenary in 2027 July but was not available. No objection to any of the 4 potential cities for 2026 May. No objection to either the 2nd or 3rd week 2026 May for the specific quotes. Report Slide 19 Jon Rosdahl, Qualcomm

  20. February 2024 doc.: IEEE 802 EC-24/0006r2 IEEE 802 INTERIM MAY 2027 Top Two Initial Choices: New Zealand (Jan or May) Abu Dhabi Report Slide 20 Jon Rosdahl, Qualcomm

  21. February 2024 doc.: IEEE 802 EC-24/0006r2 New Zealand - Auckland Cordis Hotel Dates 1 January 10-15, 2027 or May 9-14, 2027 New Zealand, Auckland The Cordis Hotel Price & speed TBC $236 USD - TBC will be slightly higher than this Hotel Encore US$57,000 Auckland Visa waivered for these countries US$16,000 TBC factor in increase for 2027, proposal based on 2026 US$42,000 min 250 Venue Internet Speed/Cost (<$7k) Hotel Room Rate Space Type Name of AV Comp. Airport Visas Cost of Mtg Space 2 3 4 5 6 7 8 9 F&B Min + Cost Other 10 11 Jon Rosdahl, Qualcomm Report Slide 21

  22. February 2024 doc.: IEEE 802 EC-24/0006r2 Abu Dhabi UAE - National Convention Centre Dates Venue Internet Speed/Cost (<$7k) Hotel Room Rate Space Type Name of AV Comp. Airport Visas 1 2 3 4 5 6 7 8 May 9-14, 2027 Abu Dhabi National Convention Centre TBC $140-235 USD within walking distance Convention Centre In house Zayed International Airport, UAE is 7th safest in world Required for specific countries 70 countries offered 30 day visas US$55,650 US$67,620 based on 250 Data projectors included & US$20k funding Cost of Mtg Space F&B Min + Cost Other 9 10 11 Jon Rosdahl, Qualcomm Report Slide 22

  23. February 2024 doc.: IEEE 802 EC-24/0006r2 2024 February Telcon Discussion/Decision 2027 May 802W Interim 1.Which Venue would you prefer? A. New Zealand 12/19 ( 63%) B. Abu Dhabi UAE 4/19 ( 21%) No Answer 3/19 ( 16%) Jon Rosdahl, Qualcomm Report Slide 23

  24. February 2024 doc.: IEEE 802 EC-24/0006r2 4. Motion approve location for the 2027 May IEEE 802W Interim: Auckland, New Zealand Motion: Approve the location of the 2027 May IEEE 802W Interim as Auckland, New Zealand 2027 May 9-14. Moved: Jon Rosdahl 2nd: Stephen McCann Motion for ECJT. Results: Unanimous (Voters = 6-0-0) Report Slide 24 Jon Rosdahl, Qualcomm

  25. February 2024 doc.: IEEE 802 EC-24/0006r2 IEEE 802 WIRELESS INTERIM 2028 JANUARY 16 -21 Top Choice: Panama Hilton Report Slide 25 Jon Rosdahl, Qualcomm

  26. February 2024 doc.: IEEE 802 EC-24/0006r2 Panama - Hilton Panama Repeat Venue Dates Venue Internet Speed/Cost (<$7k) Hotel Room Rate Space Type Name of AV Comp. 16 -21 Jan 2028 Hilton Panama US$6,500 US$179 Standard US$199 premium Hotel most on one floor Ingentronics approx. $70k Powerboards TBC PTY Tocumen International Airport Required for specific countries FOC US$97,000 Comp = 1 per 75, no concessions May be cheaper in May 1 2 3 4 5 6 Airport Visas Cost of Mtg Space F&B Min + Cost Other 7 8 9 10 11 Report Slide 26 Jon Rosdahl, Qualcomm

  27. February 2024 doc.: IEEE 802 EC-24/0006r2 5. Motion to approve Location for 2028 January Panama Hilton, Panama City 2024-02-14 Approve holding the 2028 January IEEE 802 Wireless Interim Session at the Panama Hilton, Panama City, Panama on January 16-21, 2028. Moved: Jon Rosdahl Second: Robert Stacey Note: This is a ECJT motion. Results: Unanimous Consent (Voter's present = 6-0-0) Report Slide 27 Jon Rosdahl, Qualcomm

  28. doc.: IEEE 802 EC-24/0006r2 Other Locations Considered Asia: Europe: Vienna, Belgium Africa: Egypt Other Locations Approached: not in budget Asia: Singapore, Wellington, Dubai Grand Hyatt Europe: Dublin, Turkey Hilton, London Metropole, London Excel Report

  29. February 2024 doc.: IEEE 802 EC-24/0006r2 Face to Face Events Potential Open Dates: 2026 Jan 11-16 -- Targeting America 2027 Jan 10-15 -- Targeting America Report Slide 29 Jon Rosdahl, Qualcomm

  30. February 2024 doc.: IEEE 802 EC-24/0006r2 IEEE802 WIRELESS January 2026 Top Three Choices: Austin Victoria B.C. Irvine Report Slide 30 Jon Rosdahl, Qualcomm

  31. February 2024 doc.: IEEE 802 EC-24/0006r2 Hyatt Regency Austin 1. January 11-16, 2026 Austin, Texas USA 2. Internet speed/cost: $5,000 $3600 USD 300Mbps 3. Hotel Room Rate $229.00 USD 4. Hotel Only No Conference Center 5. Encore- AV & Power: $52,000 USD 6. Costs of the Meeting Space: Meeting room rental complimentary with satisfied F&B Minimum 7. F&B Minimum- $200,000 USD Report Slide 31 Jon Rosdahl, Qualcomm

  32. February 2024 doc.: IEEE 802 EC-24/0006r2 Victoria Conference Centre & Fairmont Empress 1. January 11-16, 2026 Victoria, B.C. Canada 2. Internet speed/cost: Complimentary 300Mbps 3. Hotel Room Rate $249 CAN ( $186 USD) 4. Victoria Conference Centre & Fairmont Empress 5. Encore a. AV: $47,000 CAN ($35,000 USD) b. Power: TBC- 3rd Party 6. Costs of the Meeting Space: $21,000 CAN ($15,500 USD) 7. F&B Minimum: None Report Slide 32 Jon Rosdahl, Qualcomm

  33. February 2024 doc.: IEEE 802 EC-24/0006r2 Hyatt Regency Irvine 1. January 11-16, 2026 Irvine, CA USA 2. Internet speed/cost: $3,600 USD 300Mbps 3. Room Rate: $249 USD 4. Hotel Only No Conference Center 5. Encore a. AV: $48,000 USD b. Power: $6,800 USD 6. Costs of the Meeting Space: Meeting room rental complimentary with satisfied F&B Minimum 7. F&B Minimum: $150,000 USD Report Slide 33 Jon Rosdahl, Qualcomm

  34. February 2024 doc.: IEEE 802 EC-24/0006r2 2024 February Telcon Discussion/Decision 2026 January 802W Interim Meeting Space is being held but need to make decision soon. Irvine offered a two-fer as an option to help reduce some costs. Both 2026 and 2027. Price bid for 2027 is hopefully not tied to having both events. Straw Poll: Which Venue would you prefer for January 2026? 5 Hyatt Regency Austin 9 Victoria 5 No Answer Report Slide 34 Jon Rosdahl, Qualcomm

  35. February 2024 doc.: IEEE 802 EC-24/0006r2 6. Motion to approve Location for 2026 January Victoria, Canada 2026 Jan 11-16 Approve holding the 2026 January IEEE 802 Wireless Interim Session at Victoria, Canada 2026 Jan 11-16 and Authorize Jon Rosdahl to conduct a Site visit with F2F Events and Linespeed prior to contracting not to exceed $3,000. Moved: Jon Rosdahl Second: Stephen McCann Note: This is a ECJT motion. Results: Unanimous Consent (Voter's present = 6-0-0) Report Slide 35 Jon Rosdahl, Qualcomm

  36. February 2024 doc.: IEEE 802 EC-24/0006r2 IEEE802 WIRELESS January 2027 Top Choice: Irvine Report Slide 36 Jon Rosdahl, Qualcomm

  37. February 2024 doc.: IEEE 802 EC-24/0006r2 Hyatt Regency Irvine 1. January 10-15, 2027, Irvine, CA USA 2. Internet speed/cost: $3,600 USD 300Mbps 3. Hotel Room Rate: $249 USD 4. Hotel Only No Conference Center 5. Encore a. AV: $48,000 USD b. Power: $6,800 USD 6. Costs of the Meeting Space: Meeting room rental complimentary with satisfied F&B Minimum 7. F&B Minimum: $150,000 USD Report Slide 37 Jon Rosdahl, Qualcomm

  38. February 2024 doc.: IEEE 802 EC-24/0006r2 2024 February Telcon Discussion/Decision 2027 January 802W Interim Following the discussion on the 2026 January option, it was determined that not have a repeat was the preference of the group. Motion to approve 2027 January interim made. Report Slide 38 Jon Rosdahl, Qualcomm

  39. February 2024 doc.: IEEE 802 EC-24/0006r2 7. Motion to approve Location for 2027 January Hyatt Regency Irvine 2027 January 10-15 Approve holding the 2027 January IEEE 802 Wireless Interim Session at the Hyatt Regency Irvine, CA on Jan 10-15, 2027, and Authorize Jon Rosdahl to conduct a Site visit with F2F Events and Linespeed prior to contracting not to exceed $3,000. Moved: Jon Rosdahl Second: Ann Krieger Note: This is a ECJT motion. Results: Unanimous Consent (Voter's present = 6-0-0) Report Slide 39 Jon Rosdahl, Qualcomm

  40. February 2024 doc.: IEEE 802 EC-24/0006r2 Future 802W Interim Venue Status As of Feb 14, 2024 2024-05 (12-17) Marriott Warsaw, Warsaw, Poland (Rebook from May 2022) 2024-09 (8-13) Hilton Waikoloa, Waikoloa, HI, USA 2025-01 (12-17) Kobe, Japan TBC (Moved from May 2023) 2025-05 (11-16) Hilton Prague, Prague, Czech Republic (Contract TBC) 2025-09 (14-19) Hilton Waikoloa, Waikoloa, HI, USA 2026-01 (11-16) Victoria Conference Centre & Fairmont Empress, Canada (Contract TBC) 2026-05 (10-15) RFP - Europe 2026-09 (13-18) Hilton Waikoloa, Waikoloa, HI, USA 2027-01 (10-15) Hyatt Regency Irvine, Irvine, CA, USA (Contract TBC) 2027-05 (9-14) Cordis Hotel, Auckland, New Zealand (Contract TBC) 2027-09 (12-17) Grand Hyatt Atlanta, Buckhead, GA, USA (Contract TBC) 2028-01 (16-21) Hilton Panama, Panama City, Panama (Contract TBC) Meeting Planner: Dotted Venues: Face to Face Events Starred Venues :MTG Events Report Slide 40 Jon Rosdahl, Qualcomm

  41. February 2024 doc.: IEEE 802 EC-24/0006r2 References From the WCSC Operations Manual 2.8 Meeting Venue Manager The Meeting Venue Manager is responsible for the following tasks: 1. Ensure that WCSC sponsored sessions are compliant with the IEEE Finance Operations Manual (FOM). The FOM contains policies and information related to IEEE finances, including policies and information related to financial stability, reporting requirements, asset and liability management, reserves, insurance coverage, business expense reporting, fund-raising, and contracts and purchase orders. 2. Work with the Professional Conference Organizer (PCO) to get a Request for Proposal (RFP) for the assigned dates. 3. Work with the PCO to send the RFP to one or more venues. 4. Review RFP responses from venue(s). 5. Perform venue site visits as needed, potentially with the PCO and network service provider, to determine suitability of a venue. 6. Present summaries of venue options to the WCSC for WCSC decision/selection. 7. Negotiate contract proposals on behalf of the WCSC. 8. Review venue contract terms and conditions with the WCSC. 9. Submit venue contract(s) to the IEEE Meetings Contracts and Events (MCE), IEEE legal and IEEE-SA Procurement to formally execute the contract. 10. Coordinate with the PCO and the WCSC chair on major decisions. 11. Attend the venue pre-conference meeting, walk the venue space with the PCO and meet with the hotel staff as the IEEE 802 WCSC point of contact. The PCO is the primary hotel contact. 12. Monitor the terms of the contract to ensure that IEEE 802 WCSC meets its obligations, and that the venue meets theirs. a. If the contract requires deposits, confirm that the Treasurer will make the deposits on time. b. Monitor contract review points (room block, food and beverage minimum requirements) and file contract addendums as necessary. Report Slide 41 Jon Rosdahl, Qualcomm

  42. February 2024 doc.: IEEE 802 EC-24/0006r2 12. Motion to approve date change for 2025 January IEEE 802 Wireless Interim 2024-01-06 Motion: Approve the date change to January 19-24, 2025 in Kobe (was prior week) Moved: Jon Rosdahl, Second: Ben Rolfe Report Slide 42 Jon Rosdahl, Qualcomm

  43. February 2024 doc.: IEEE 802 EC-24/0006r2 1. Motion to approve Location for May 2025 Hilton Prague, Prague, Czech Republic 2023-12-13 Motion: Approve the location of the 2025 May IEEE 802W Interim to be held at the Hilton Prague, Prague, Czech Republic. Moved: Jon Rosdahl Second: Ann Krieger Note: This is a ECJT wireless chairs motion. Results: Unanimous Consent Report Slide 43 Jon Rosdahl, Qualcomm

  44. February 2024 doc.: IEEE 802 EC-24/0006r2 2. Motion to approve Location for 2027 September Grand Hyatt Atlanta, Buckhead, GA 2023-12-13 Motion: Approve the location of the 2027 September IEEE 802W Interim to be held at the Grand Hyatt Atlanta, Buckhead, GA. Moved: Jon Rosdahl Second: Clint Powell Note: This is a ECJT wireless chairs motion. Results: Unanimous Consent Report Slide 44 Jon Rosdahl, Qualcomm

  45. February 2024 doc.: IEEE 802 EC-24/0006r2 1. Motion to approve 2024 802W Interim Registration Fees 2023-09-10 Move to approve Session fees for the 2024 802 Wireless Mixed-mode Interims: January at the Hilton Panama, Panama City, Panama; May at the Marriot Warsaw, Warsaw, Poland, and September at the Hilton Waikoloa, Waikoloa, HI, USA at $600/$800/$1000 for any in-person or virtual attendee with a $300 discount for staying at least 3 nights in the session hotel. Moved: Ben Rolfe 2nd: Clint Powell Results: 8-0-0 (ECJT voters) Report Slide 45 Jon Rosdahl, Qualcomm

  46. February 2024 doc.: IEEE 802 EC-24/0006r2 2. Motion to approve Site Visit for Kobe, Japan 2023-09-10 Move to authorize the 802W Venue Manager, Jon Rosdahl, to go on a site visit with Linespeed and Mtg Events with the purpose to prepare for 2025 January IEEE 802 Wireless Mixed-mode Interim in Kobe, Japan. Expenses not to exceed: $10,000. Moved: Ben Rolfe 2nd: Robert Stacey Results: 7-0-1 (ECJT voters) Report Slide 46 Jon Rosdahl, Qualcomm

  47. February 2024 doc.: IEEE 802 EC-24/0006r2 3. Motion to approve Site Visit for Warsaw, Poland 2023-09-10 Move to authorize the 802W Venue Manager, Jon Rosdahl, to go on a site visit with Linespeed and Mtg Events with the purpose to prepare for 2024 May IEEE 802 Wireless Mixed-mode Interim in Warsaw Poland. Expenses not to exceed: $5,000. Moved: Ben Rolfe 2nd: Stephen McCann Results: 7-0-1 (ECJT voters) Report Slide 47 Jon Rosdahl, Qualcomm

  48. February 2024 doc.: IEEE 802 EC-24/0006r2 Email Ballot: Motion to approve Site Visit for Panama 2023-08-08 Ballot opens 2023-08-08 and closes either 2023-08-18 or when sufficient votes have been received to know the outcome: Move to authorize the 802W Venue Manager, Jon Rosdahl, to go on a site visit with Mtg Events with the purpose to prepare for 2024 January IEEE 802 Wireless Mixed-mode Interim. Expenses not to exceed: $3,000 Moved: Jon Rosdahl 2nd: Ben Rolfe Results: 6-0-0 (ECJT 6/8 responded) Report Slide 48 Jon Rosdahl, Qualcomm

  49. February 2024 doc.: IEEE 802 EC-24/0006r2 1. Motion to set Interim Session Type for 2024 2023-07-09 Motion: Hold the 2024 Wireless Interim sessions in mixed mode (in-person and electronic) o Moved: Tuncer Baykas, 2nd: Ann Krieger o No objection to approving by unanimous consent o [Voters - WC standing committees (WG and TAGs chairs, vice-chairs and secretaries)] [13 present] Report Slide 49 Jon Rosdahl, Qualcomm

  50. February 2024 doc.: IEEE 802 EC-24/0006r2 1. Motion to approve Location for Jan 2025 Kobe, Japan 2023-05-14 Approve holding the January 19-24, 2025, Wireless Interim session in Kobe, Japan. Moved: Jon Rosdahl Second: Stephen McCann Note: This is a wireless chairs motion. Results: Approve by unanimous consent. (Voter's present = 11) Report Slide 50 Jon Rosdahl, Qualcomm

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