Explore the key Rating Factors and Subfactors for the Indian Housing Block Grant (IHBG) Competitive Grant program in Fiscal Year 2023. Learn about Capacity of the Applicant, Need/Extent of the Problem, Soundness of Approach, and Comprehensiveness and Coordination criteria. Understand the importance of Managerial and Technical Staff capabilities for successful grant applications. Discover how to address potential gaps in capacity and enhance your application for the grant program.
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Presentation Transcript
Fiscal Year 2023 Indian Housing Block Grant (IHBG) Competitive Grant Application Review Training WELCOME! Review Criteria 1
Rating Factor Review This module will introduce all Rating Factors for the IHBG Competitive grant program. This review will consist of four (4) Rating Factors plus two (2) areas to earn bonus points from both Climate Change and/or Promise Zones for the IHBG Competitive program. 2
1. Capacity of the Applicant 2. Need/Extent of the Problem Rating Factors 3. Soundness of Approach 4. Comprehensiveness and Coordination 3
Rating Factor 1: Capacity of the Applicant 4 Maximum total 23 points
Rating Factor 1 Subfactors You must demonstrate in the Workplan Narrative and supporting attachments that you possess the managerial, technical, and/or administrative capacity necessary to carry out the proposed project. 1.1 - Managerial and Technical Staff 8 points 1.2 - Progress of IHBG Formula Grant 3 points 1.3 - Progress of Competitive Grants 3 points 1.4 - Progress of Pandemic Relief and Imminent Threat Grants 3 points 1.5 - Findings 2 points 1.6 - Timely Reporting 2 points 1.7 - Single Audit Submission 2 points 5
Subfactor 1.1: Managerial and Technical Staff (Up to 8 points) Applicants must provide a description of roles, responsibilities, knowledge and experience of KEY staff who will plan, manage and implement the project that will be funded with the IHBG Competitive Grant. Describe each key individual in the Narrative Workplan. 6
Subfactor 1.1: Managerial and Technical Staff Each key staff person's knowledge and experience will be judged based on the following: 1) Recent experience within the last 5 years. 2) Relevant experience pertaining to specific activities proposed or specific roles/responsibilities described in the application. 3) Successful Experience experience producing measurable impacts on the quality and/or quantity of housing in the tribal community. Indicators of success may include a description of key outcomes, overall impact of accomplishments, award recognition, etc. 7
Subfactor 1.1: Managerial and Technical Staff Applicants must identify whether there are any potential gaps in capacity for managing and implementing the proposed project. Applicants should describe their plan to address the gap through the following: Hire staff, consultants, contractors, etc. Detailed assessment and plan for addressing the gap Timeframe in addressing gap If there are no gaps, the applicant must confirm that there are no gaps in capacity through a statement to that effect, e.g. "no gaps in capacity." NOTE: The applicant does not need to address recent, relevant, and successful as part of the gap in capacity analysis. These criteria are only applicable to the applicant's own key staff who will plan, manage, and implement the IHBG Competitive grant.
Subfactor 1.2: Progress of IHBG Formula Grant (Up to 3 points) Your administrative capacity will be evaluated on the amount of undisbursed IHBG formula funds. HUD will use its own records to verify data for this subfactor. Applicants should not submit any data for this subfactor. 9
Subfactor 1.2: Progress of IHBG Formula Grant There are two categories for evaluating applicants for this subfactor regarding undispersed funds or investment of funds: Category 1 : Applicants not approved for investing formula IHBG funds or approved but not investing. Category 2 : Applicants approved for and investing IHBG formula funds.
Subfactor 1.2: Progress of IHBG Formula Grant Category 1: If you are not approved for or not investing IHBG funds, you will be evaluated based on the amount of undisbursed IHBG funds remaining in LOCCS on the application deadline date. If you have an undisbursed balance of more than 25% of the cumulative formula amounts received for FY 2020, 2021, and 2022 you may receive points only if you demonstrate a well-developed plan to accumulate IHBG funds to carry out a specific activity in the future (reference IHP or APR). Undisbursed funds from 2016 or prior FYs will result in 0 points.
Subfactor 1.2: Progress of IHBG Formula Grant Category 2: Applicants approved for and investing formula IHBG funds must submit information about balances and plans to spend invested funds on affordable housing activities.
Subfactor 1.3: Progress of Competitive Grants (Up to 3 points) Evaluate total LOCCS balances for IHBG Comp Grants and ICDBG Grants that the applicant has received. Grants received within the rating period will not be included in evaluation. If you as the applicant have no IHBG Competitive or ICDBG grants, you will receive 2 points. HUD will use its own data to determine balances for this subfactor.
Subfactor 1.4 : Progress of Pandemic Relief and Imminent Threat Grants (Up to 3 points) HUD will evaluate total LOCCS balances for certain pandemic relief grants (ICDBG-CARES; IHBG-ARP and ICDBG-ARP), and for ICDBG Imminent Threat (IT) grants that the applicant (or its recipient) has received. Grants awarded within the rating period will not be assessed. For IHBG-CARES grants, if you (or your recipient) have an IHBG- CARES grant that is not fully expended prior to the application deadline date, you will receive zero points. If you have no pandemic relief grants or ICDBG IT grants, you will receive 2 points. You will not be required to submit data for this subfactor. HUD will use its own records to verify any data. You also do not have to address this in your workplan narrative.
Subfactor 1.5: Findings (Up to 2 points) HUD will evaluate the performance of the applicant during the one-year rating period from January 18, 2023, up to and including the NOFO publication date, January 17, 2024. Applicant must not have any Single Audit findings during the rating period. Financial management, accounting, and internal controls for HUD-ONAP programs. If any single audit findings, applicant will receive zero (0) points for subfactor.
Subfactor 1.5: Findings HUD-ONAP monitoring findings (IHBG, ICDBG, and other programs monitored by ONAP) during the rating period. Findings pertaining to ONAP programs from either HUD s Office of the Inspector General (OIG) and/or U.S. Government Accountability Office (GAO) at any time during the rating period. NOTE: No information required from applicant. HUD ONAP will use own records to identify any findings.
Subfactor 1.6: Timely Reports (Up to 2 points) Applicants must ensure timely submission of required reports for any HUD-ONAP grants they currently receive, including Indian Housing Block Grant (IHBG) formula program, IHBG Competitive Program, Indian Community Development Block Grant (ICDBG) program, COVID-19 Recovery Programs (IHBG-CARES, ICDBG-CARES, IHBG-ARP, or ICDBG-ARP), or Tribal HUD-VASH program
Subfactor 1.6: Timely Reports Annual Performance Reports (APR), Annual Status and Evaluation Report (ASER), and Federal Financial Report (SF-425). HUD will award maximum points to those who have submitted all required reports by the submission deadlines (which includes any grant extensions) for all HUD-ONAP grants during the two-year period immediately preceding the date that this NOFO is published (January 18, 2022 to January 17, 2024). HUD will award 1 point to applicants that have never received HUD- ONAP grants. NOTE: No information required from applicant. HUD ONAP will use its own records to determine timely reports and whether applicants submitted reports on time.
Subfactor 1.7: Single Audit Submission (Up to 2 points) Applicants (or IHBG formula recipients) subject to the audit reporting requirements of 2 CFR part 200, Subpart F, must not have any late Single Audit report submissions during the last two (2) audit periods. Includes past fiscal year reports due during last two (2) audit periods already overdue as of January 17, 2024, and Current fiscal year reports due during 2-year period but submitted late. ***Report submissions will be verified using the Federal Audit Clearinghouse (FAC) at https://harvester.census.gov/facdissem/main.aspx.
Subfactor 1.7: Single Audit Submission If audit submission delayed by COVID-19, applicant may submit evidence to Area ONAP to acknowledge delay. Acceptable evidence may include Voluntary Compliance Agreement (VCA) Letter of Warning (LOW) Evidence of Compliance(i.e., applicant s most recent Audit Progress Report) Deadline Extension audit report submitted within extended deadline afforded due to COVID-19 will NOT be considered late Audit submission due on a weekend or holiday that are submitted on the following business day will be considered timely. If information from FAC is unclear, ONAP will contact applicant for more information. Time Zone audit report submitted on time within location of time zone will be considered timely.
