Impacts of Removing ADS/ENS from IBS: Insights and Compliance
Explore the implications of the removal of Additional Duty Salary/Extra Duty Salary (ADS/ENS) from the Institutional Base Salary (IBS) at the University of Washington. Understand the changes in Faculty Effort statements, salary allocations, and proposal budgets post July 1, 2025. Stay informed about the updated salary allocation tool and the follow-up process for overdue statements.
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Presentation Transcript
Focused Topic Office Hours: Impacts of ADS/ENS removal from IBS May 15th, 2025 David Parks & Matt Gardner Post Award Fiscal Compliance
Institutional Base Salary (IBS) > IBS is the annual compensation paid by the University of Washington (UW) for an employee s appointment, whether that individual s time is spent on research, instruction, administration, service or clinical activity. IBS excludes any income that an individual is permitted to earn outside of duties for UW. > IBS webpage
Effective 7/1/2025 ADS/ENS removed from IBS > Impacts Effort Statements > Faculty Effort is based on IBS. Effort statements will not include ADS/ENS for periods starting 7/1/2025 Salary cap calculations are based on IBS > Workday will split based only on REG (X) salary REG Salary Allocations > Will no longer be necessary to adjust allocation when faculty has an ADS/ENS for faculty without Clinical Practice Plan salary (Y), allocations should always match desired effort level Proposals > Requests for salary in proposal budgets should be based on the individual s full IBS
Examples using salary allocation tool > Salary allocations tool will be update soon to function for this change to IBS > Visualizing impacts with current tool
When to use to the allocations tool after 7/1/2025 > When an individual has clinical practice plan salary (Y salary) > For forecasting payroll results of an allocation
Follow-Up Process on Overdue Statements > Overview of process 45 Days Overdue: First email follow-up, sent to coordinators from PAFC Effort Compliance Analyst 60 Days Overdue: Second email follow-up to coordinator and certifier, cc ing dean s office or shared environment contact, from PAFC Asst. Director > Overdue FY24 statements First email to coordinators next week Second follow-up in June > Department Dashboard View
Other PAFC Follow-ups Coming Soon: > Terminated Certifiers with Outstanding Effort Statements Will be sending out notifications that a proxy certifier must be assigned (job aid number 6) > Pending Reconciliation Tasks Will be sending out reminders about these tasks PAFC can reassign these tasks Job aid for Payroll Adjustment Reconciliation and Project Payroll Reconciliation tasks
Questions > Post Award Fiscal Compliance (PAFC) effortreporting@uw.edu (Effort questions) gcafco@uw.edu (All other compliance questions) https://finance.uw.edu/pafc/ > Matt Gardner mgard4@uw.edu > David Parks parksd2@uw.edu
