Implementing New Student Registration Form Online - TCSG Update & Steps
Discover how TCSG is revolutionizing student registration with an online form, reducing staff data entry time and enabling remote registration. Follow the steps to implement the form successfully, from completing practice forms to updating orientation materials. Get ready to streamline your registration process!
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Presentation Transcript
Session 4: Implementing the New Student Registration Form (Online) January 21, 2020 2:00-3:00 pm
Introduction Steps for completing the form What we are asking programs to do Planning tasks that can be completed now Student Registration Form (online) practice link Next Steps Agenda 2
TCSG has created an online version of the Intake Assessment Form, now called the Student Registration Form (online) The purpose is to reduce staff data entry time and to eventually migrate to a place where students can register at-a-distance. Three programs piloted the use of the form in January and February with good results. Introduction 3
The online form is used in place of the paper-based IAF. Students complete the form in person at an adult education center with guidance from intake personnel. Use a computer lab or other computers at the center Personnel explain terms and guide student data entry Intake or data entry personnel review the form with the student before pulling the record into GALIS. Students will still assess and complete a hard copy Goals page that will also collect their signature. Steps for completing the Student Registration Form 4
1. Complete a practice form to get a feel for the students experience 2. Decide if the program wants to use the online form. If so, which site will implement first? 3. Make an implementation plan to addresses: (considerations, key things, elements) Location/classroom Materials Personnel What we are asking programs to do 4. Update orientation materials, as needed screenshots 5. Build a process around how to edit check the forms 5
1. Will the location of the orientation session need to change? What space does the program have available to be able to use the online form? 2. Will the length of the session need to be modified? 3. Which team members should work together to modify orientation procedures and materials? 4. How will the number and/or the use of staff members need to change? Review the form Planning 6
Innovation Exchange recording link Screenshots of the online form Handout with implementation tips and best practices Resource Materials 8
Davida will send a unique SRF link to each Program Administrator. Programs can begin using the link once received. Send any technical issues to datacenter@tcsg.edu Additional training Once programs return to normal operations 9
Which personnel will need their permissions in GALIS changed? Data Entry Decisions 10
Server Migration to Cognos is still scheduled for May. This is a good time to have data entry staff to pull any Crystal report that the program may want to keep. Student Intake Report/Student Contact List FY18, FY19, FY20 PDF vs. Excel Reminder s 11
Want feedback? Submit your plan to your assigned GPSC and me 12
FY21 Student Registration Form Available online or paper-based FY21 Student Registration Form Directions and Definitions document Looking Ahead to FY2021 Updated Online Training will be posted by mid-May Programs can add the registration link to their materials and website
