Importance of Coordination in Organizational Management
Understanding the importance and essence of coordination in organizational management is crucial for achieving goals efficiently. Coordination integrates the activities of different units within an organization, ensuring unity of action and maximizing productivity. It plays a key role in planning, organizing, staffing, directing, and controlling, making it a continuous and deliberate function necessary at all levels of management. By increasing efficiency, improving human relations, promoting unity in diversity, and enhancing specialization, coordination emerges as an essential element for successful organizational operations.
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Presentation Transcript
MEANING COORDINATION REFERS TO THE PROCESS OF INTEGRATING THE ACTIVITIES OF DIFFERENT UNITS OF AN ORGANIZATION TO ACHIEVE THE ORGANIZATIONAL GOALS.
COORDINATION- THE ESSENCE OF MANAGEMENT
Coordination is needed to perform various functions of management. Coordination is required at all levels of management 1. Planning- Coordination integrates the master plan with supportive plans of different departments. 1. Top level : Coordination is required to integrate various activities of an organization to achieve organizational goals. 2. Organizing- Coordination is required among the various resources of an organization and in correctly balancing the authority and responsibility 2. Middle level : Coordination is essential to integrate dissimilar activities of various operational departments. 3. Staffing- Coordination is required to ensure the right person at the right job with proper training, fair pay, etc for worker efficiency to get better results. 3. Lower level : Coordination is necessary to integrate the activities of workers to attain organizational objectives. 4. Directing- Coordination is required between superior and subordinates in giving orders, instructions, coaching, guidance, etc. 5. Controlling- Coordination in controlling is the synchronisation of all effort (actual performance) to attain the target (standards set)
FEATURES OF COORDINATION Integrates group efforts : the concept of coordination applies to a group and not individual efforts. It gives a common focus to group efforts thereby unifying their diverse activities. Ensures unity of action : coordination aims to achieve unity of action in the realization of organizational goals. Continuous process : it is not a one-time function, but a continuous process. It begins with planning and continues till controlling. Managers work continuously to achieve coordination. All pervasive : it is required in all levels of management due to the interdependence of activities of different departments. Responsibility of all managers : Top level mangers coordinate with their subordinates to implement overall policies. Middle level managers coordinate the departmental activities and at lower level, the activities of workers. Deliberate function : a manger has to coordinate the people s efforts in a conscious and deliberate manner, even where people willing cooperate and work, coordination gives a direction to that willing spirit
IMPORTANCE OF COORDINATION 1. Increases efficiency : coordination increases efficiency in the organization through avoidance of duplication of efforts. 2. Key to other functions : coordination makes planning more effective, gives more meaning to organizing, makes it inevitable for staffing since it is concerned with human beings. Directing will become fruitful only with coordinated efforts. If there is no proper coordination, controlling will be failure. 3. Importance to human relations : coordination gives more stress and importance to human element in an organization. It is a morale booster to all working in an organization. 4. Unity in diversity : people with different ideas, culture, views, attitudes, etc, are working in an organization. It is only through coordination that we can bring about unity in diversity. 5. Specialization : modern business witnesses a high degree of specialization. So there requires some mechanism to coordinate the efforts of various specialists in an organization. 6. Reconciliation of goals : all efforts of an organization is directed towards a common goal. It is through coordination that individual goal, departmental goal, etc are reconciled with the organizational goals.
TASK 1) Coordination is (a) function of management (b) the essence of management (c) an objective of management (d) none of the above 2) ------------------ integrates the functions of management 3) Match the following Management Process of thinking before doing Purchase manager Supervisors Coordination Getting things done through others Lower level management Middle level management planning Essence of management
ANSWERS 1) 1)Essence of management 2) 2) Coordination 3) 3) Management Getting things done through others 4) Purchase manager Middle level management Coordination Essence of management Lower level management Supervisors planning Process of thinking before doing
