Important Updates for July Fiscal Year End Procedures
Stay informed about the key deadlines and tasks for the July fiscal year end procedures. Make sure to review and complete necessary adjustments, corrections, and document filings before the specified deadlines to ensure a smooth transition into the new fiscal year.
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Fiscal Year End July Pam Menjivar pmenjivar@sco.Idaho.gov 208-332-8798 Carolyn Miller cmiller@sco.Idaho.gov 208-332-8795
Hold on to your hats! Its July!! Here is what is happening. FY21 Adjustments/Corrections Grant & Project Clean Up last chance Document File Preliminary Reports Encumbrances FAS P-Card Application Tables & Files - Purged
FY21 Adjustments and Corrections July 1st You can start entering FY21 adjustments and corrections. Review Screen 53 to look for June batches in error. Make necessary corrections and re-release. July 8th Last day for entering any June correcting transactions. STARS can enter until 6:00 PM Adjustment Module can enter and approve by 6:30 PM
Grant & Project Purge Reports July 1st Reports will be available to show all clean-up efforts since the last time they were run. Information on whether or not the grant or project will successfully purge during the mid July financial file purge will be reflected. Use these reports for any last minute clean up efforts prior to the 7/23 file purge: DAFR 0220 Project Control Purge Preliminary DAFR 0221 Grant Control Purge Preliminary
Document File July 1st Document File is closed. FY21 and older documents will be unavailable to agencies until after the FYE close weekend. Any June transactions that post to the Document File will error in STARS. Send any adjustment information to the DSA Service Desk for assistance. Documents for FY22 WILL post to the Document File and be available immediately. July 19th Document File will be reopened
Preliminary Reports July 1st Agency defined year-end preliminary reports will be available in Online Reporting. Keep in mind that all June transactions may not have posted at this time. Some may have erred in STARS. July 22nd Final June reports will be available.
Encumbrances Agencies should already have all FY21 & prior encumbrances to DFM for review and approval. Encumbrances not approved to roll into FY22 will be noted and cancelled by SCO. July 19th- Encumbrances that have been approved by DFM to roll into FY21 will be available
FAS July 1st FAS will be closed and unavailable to agencies. July 19th FAS will re-open. Instructions will be sent to agencies on how to process any assets that remain in the FAS Hold File from FY21
P-Card Application July 1st Run the Posted Pending process for June P-Card transactions. Make sure that ALL June P-Card transactions are approved and sent to STARS. Check Screen 53 for any errors July 7th If you have not done so, post the Bank of America P-Card payment using a JUNE Effective Date (06/30/21) and a BFY = 21. July 8th Absolutely the last day to post the Bank of America P-Card payment for June transactions using a JUNE Effective Date & BFY = 21.
What Else is There? July 1 Agencies can start entering FY22 transactions NOW! July 7th FY20 Outstanding Warrant Cancellations July 9 Only FY22 will be available to agency personnel. SCO will clean up any remaining FY21 batches. June reports will be run tonight July 17th&18th STARS will be closed to agency personnel so that SCO can process final closing activities.
See the Finish Line July 19th Document File and FAS will re-open. Prior Year Documents will be available in the SAS Applications the following day July 22nd FYE close reports will be available in Online Reporting under SYSID of STARSYR. July 23rd Obsolete tables and files will be purged after the IEU July 26th The following reports will be available in Online Reporting under SYSID of STARSYR: DAFR 1220 Project Control Purge DAFR 1221 Grant Control Purge July 28th The following reports will be available in Online Reporting under the SYSID of SFINCL: DAFR 0158 Prior Year Vendor Payment Detail W/Document Number DAFR 0210 Prior Year Vendor Payment Information W/O VND #
