Improvement Recommendations for PDP Review Process
Explore the reasons behind the ongoing review of the PDP, detailing the review process, recommendations on funding, scoping, system updates, and estimation methods. Discover insights on how to enhance the PDP to address issues like cost overruns and schedule delays effectively.
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Presentation Transcript
PDP IMPROVEMENT RECOMMENDATIONS Tim Hill, Administrator OES
WHY IS THE PDP UNDER REVIEW? o 2018 was the last update . o Have a number of smaller, technical updates o Seeing some issues o Cost and schedule overruns o Late changes in scope or additions o Large amount of churn in our system o Trying to limit carry over the fiscal year 2 |
HOW WAS THIS PDP REVIEW PERFORMED? o Small team (OES, Roadway, Real Estate) held individual mtgs with: o All production/project related CO Offices o All Districts (included all project related areas) o Met during Oct, Nov and Dec 2024 o Running list of minor changes o Reviewed by AD and CO DD s 3 |
PDP RECOMMENDATIONS o Funding: o Use 100% state funds for ROW acquisition o Waiver approach- Real Estate o Hard stop at Feasibility Study- Not needed o Reconsider Safety funding process as it conflicts with the PDP OES and TED coordinating o Require locals to follow PDP for projects >$3 million Being considered further 4 |
PDP RECOMMENDATIONS o Scoping: o Development of a Scoping System o Include a smart PIP - tailored for specific project type/program o Provides scope based on what issues a typical program/project encounters o Connect to Ellis/SAFe for sharing data, milestones o Team to draft scope/cost estimate, explore other options, submit to management 5 |
PDP RECOMMENDATIONS o SAFe System: o Major updates are needed to the system o Better tie to scoping/Ellis for one stop shopping o Especially if developing a new Scoping system- the two systems would work together o Easier to update due to changed PDP path o Easier to update in general o Team to draft scope/cost estimate, explore other options, submit to management 6 |
PDP RECOMMENDATIONS o Estimating: o Develop estimation system o Scoping o Feasibility Study or AER o State 2 o Stage 3 o Final Tracings o Common values, costs, etc. o Existing system may work- Estimating 7 |
PDP RECOMMENDATIONS o Railroad Programmatic/Agreement: o Develop a Statewide programmatic approach with RR s o Districts are looking for o Flexibility o Upfront approval for specific actions o Consistent actions/response times o ORDC will lead a small team to look into this . 8 |
PDP RECOMMENDATIONS o Utilities: o Develop As-Builts for the ODOT s future use o Single point of contact for utilities (either District or consultant staff) o Consider an updated process for how and what is coordinated with utilities o Other programmatic approaches? o Division of Engineering will lead a team to develop these 9 |
PDP RECOMMENDATIONS o Project Manager/Designer: o Develop PM check-list/guide (Used during the life of a project, but also required as a submittal at plan file) (OES submitting a STIC application for potential funding for this task) o Require each District to have a formal plan for training designers and stronger tie with construction- Under consideration o Hold annual PDP workshop- Spring 2026 10 |
PDP RECOMMENDATIONS o Staged Plan Plans: o Develop new Stage 1, 2 and 3 based on new CAD standards and new tech now available o Look at programmatic approaches to plan development for elements that are consistent from one design to another (templates for simple bridge span) o Division of Engineering will take the lead . 11 |
PDP RECOMMENDATIONS o Other Initiatives: o Office of TED and OES coordinating on program management reviews to id high risk projects and upcoming milestone dates o Construction, Roadway, Real Estate, Environmental reviews for major projects o Scoping, FS and AER o Major Project Team actions (still under design) o Review/Approval Matrix being developed 12 |
THANK YOU Tim Hill, Environmental Administrator Tim.Hill@dot.ohio.gov (614) 644-0377
