Improving Procurement Processes for Research Projects
Explore the challenges and successes in procurement for research projects, with insights on collaboration, process efficiency, and relationship building. Engage in small group discussions to address delays, risk aversion, and equipment restrictions, while highlighting successful strategies like clear guidance and firm pre-qualification.
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Presentation Transcript
Procurement Therapy Contracting for projects, equipment and other things Rebecca Ridenour Montana Department of Transportation
Pre-meeting Survey 32 responses How satisfied are you with the current procurement process for research projects in your state? How would you rate the level of collaboration between your state s procurement office and your research program?
General session approach ENGAGE IN SMALL GROUP DISCUSSION SHARE OUT GROUP CONVERSATION
What are your biggest procurement challenges? Delays & process University expectations (grant v. contract, hourly rates) Risk aversion v. flexibility in contract Topics from the No expertise (e.g. 2 CFR 200; lacking grant knowledge) survey Consistency Confidentiality Equipment purchase restrictions
Success: what is working well or what have you helped improve? Good relationship with procurement office Clear guidance and process Mast university agreements Topics from the survey Use of purchase orders Specific process for small, short projects Firm pre-qualifies and is fully competitive Qualified research list or qualified pool of consultants
Menti Meter open question: What do you use procurement for that hasn t been discussed?
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