Increasing Accessibility in Office Settings
Learn the importance of auditing office accessibility, making forms electronic, utilizing IT assistance, and more to improve accessibility scores in an office setting. Discover ways to enhance accessibility through Google Forms and address typical forms used in the process. Take a pop quiz to assess your office's accessibility and explore strategies to boost your accessibility score.
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Presentation Transcript
Accessing The Accessibility (Disability) Office REYNOLDS COMMUNITY COLLEGE MIMI GETACHEW, PH.D., CRC
Agenda Why its critical to audit your office ( how accessible is it?) Making all forms electronic via google forms Creating and maintaining a database ( is it really free) When do I need IT assistance
The usual suspects: Typical forms Service request form Documentation Intake form Intake Accommodation letter Accommodation request by student every semester form Student exam schedule form Faculty exam proctoring form Electronic book format form 10. Check in form (daily in-office) 1. 2. 3. 4. 5. 6. 7. 8. 9.
How accessible is your office? Service request form- submit it on line (10 points) Documentation (can be upload, emailed, etc) (10 points) Intake form- (internal form, is it electronic) (5 point) Intake (conduct it via Skype, google video, etc) (20 points) Accommodation letter (provided to student via emailed, google docs, etc) (20 points) Accommodation request every semester by student online form (5 point) Student exam schedule form submitted online ( 20 points) Faculty exam proctoring form submitted online ( can be submitted and exam uploaded) (20 points) Electronic book format form submitted online (10 points) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Check in form submitted online (daily in-office) (5 point)
How did you score? 0-50 s 60-70 s 80-90 s 90-100
How to increase your accessibility score Google Forms: turn each paper form into electronic Google forms don t require a database You do need a g-mail account You can download each form or export it into excel You can manage google forms alone (database is not necessary, unless you want to create the accommodation letter from it) Here is a video in how to create a form, any form, really!
How to create google forms https://www.youtube.com/watch?v=KTsT4QilR9k
Intake Consider using text and skype to conduct intake (why not?)
Database Many databases are free ( Access comes with Microsoft) You need IT to synch it to SIS to create accommodation forms You can create all forms in a database (OSA- forms- it can generate information using instructor or student emple ID) It can be set up to import all electronic forms into database and excel ( you need IT for this)
Common steps to getting accommodations STEP 1- Fill out the Application: ( can you submit this online?) STEP 2- Documents: (upload it, send directly to Dr. s office) STEP 3- Intake: (skype, video conference) STEP 5- The letter: ( email, google drive, etc.)
Utilizing accommodations Students scheduling exam (database/google forms) Students requesting accommodations every semester (google forms/database) Students requesting books in alternative formats ( google forms) Faculty communicating exam proctoring direction (database/google forms) - Internal help desk ( Work study students specifically to address technology issues and provide training to students and faculty for the accommodation office.
How could your office benefit from being paperless?
Why Paperless office 1. Saves office/ institution money ( more money for professional development) 2. Staff can focus on student interaction 3. Decrease staff burnout/fatigue 4. Can never loose forms again 5. Save trees 6. Accessible to students- more utilization of accommodations 7. Accessible to faculty- less resistance to providing accommodations 8. One less barrier for us to face as we educate our institutions about accommodations.
Resources Google forms: https://gsuite.google.com/learning-center/products/forms/get-started/#!/ Database https://www.youtube.com/watch?v=qaQflNwD4hc Access database video (1 hour and 41 minutes) https://www.youtube.com/watch?v=jaM8UmpwH_c Video conference ( for meetings and intake) https://www.eztalks.com/video-conference/best-free-video-conferencing.html
