Increasing Student Completion with Degrees When Due Strategies

Leveraging Degrees When Due Strategies to Increase Student Completion Year One Update Presented by: Sonya Lolland, Vice Chancellor of Education and Planning Cassie Leal, Institutional Effectiveness Analyst Adam Moua, Counselor Aracely Ruiz, Counselor 1 2022 July BOT

Overview About Yuba Community College District What is Degrees When Due (DWD)? YCCD DWD Team Communication Plan DWD Awards and Equity Implications Estimated Impact of DWD on SCFF What We Learned from DWD Benefits and Moving Forward Questions 2

About Yuba Community College District 3

Education Attainment of Adults 25+ Some College-No Degree 100% 90% 80% The majority of our service area has some college-no degree rates that exceed the overall state and rural averages 70% 60% 50% 40% 25% 25% 30% 20% 19% 18% 15% 20% 10% 0% YCCD Colusa Service Area Lake Yolo Sutter Yuba Rural CA All CA 4 Source: US Census Bureau

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What is Degrees When Due? 6

What is Degrees When Due? https://youtu.be/6deHPU_fnkk DWD emphasizes three key strategies: 1. Transcript Evaluations FPAT-Colleague report that identifies certificate and degree completers Counselor evaluations-manual assessment of YCCD and external transcripts to identify award earners and near completers, documenting the specific courses students need to complete 2. Adult Re-engagement Personalized outreach to near completers once transcript evaluations complete, engage students and support them with re- enrollment 3. Reverse Transfer District is working with DWD Coach to establish MOUs and/or National Student Clearinghouse agreements 7

YCCD DWD Team 8

YCCD Cross-Functional DWD Team Colleges VP of Student Services Dean of Instructional Effectiveness and Student Success Counseling Director Counselors Financial Aid Director A&R Student Success Technician-Outreach Clerical Support Institutional Effectiveness Analysist District Services Vice Chancellor of Instruction District Registrar Information Technology Administrative Support 9

Communication Plan 10

Communication Plan 11

DWD Website 12

DWD Letter/Email Completers 13

DWD Awards and Equity Implications 14

DWD Awards to Date DWD Effort Number of Students 105 Number of Awards 157 Summer Pilot Nudge 266 339 Auto Award* 1,282 1,725 Overall Total* 1,598 2,221 Award Type Number of Awards 65 237 406 1,513 2,221 ADT Degree General Ed Degree Certificate Overall Total* 15 * Awards in process-final count TBD

Most Common Unclaimed Awards Associate Degree for Transfer (ADT) Count 14 12 11 7 Child and Adolescent Development Business Administration Psychology Administration of Justice Associate Degree (AS/AA) Count 134 14 13 11 Pre-Health Occupations Psychology with a Focus on Social Services Chemistry Biology Certificates Count 763 287 103 99 CSU General Education Breadth Child Development Associate Teacher IGETC Transitional Kindergarten and Early Education 16

Equity Implications Unknown 2% Native American/PI 1% Black or AA 1% Of the awards conferred to DWD students: 75% are students of color 63% are first generation 52% are 25 or older 45% are first-time award earners Two or More 7% Asian 13% Latinx 53% White 23% 17

Analysis of 2020-21 Awards During the 2020-21 YCCD awarded 1,160 students 1,528 degrees and certificates. Had we been using DWD strategies we could have: Identified 413 additional students thatcould have received an award in 2020-21 (36% increase, VfS 20%) Conferred approximately 900 additional credentials in 2020-21 (59% increase) 18

Estimated Impact on SCFF 19

Estimated Impact of DWD on SCFF Estimated Potential Minimum Growth Growth $ 2020-21 7,453.33 9,689.33 17,142.67 121,862.00 32,981.00 154,843.00 77,887.33 86,458.67 156,892.67 328,878.33 $ Growth $ 2021-22 7,831.22 10,180.58 18,011.80 128,040.40 34,653.14 162,693.54 81,836.22 90,842.12 164,847.12 345,552.46 $ 2018-19 2019-20 2020-21 Average Yuba ADT WCC ADT 1 5 6 4 2 6 5 6 3 4 8 Total ADT 11 139 26 165 106 98 184 Yuba AA/AS WCC AA/AS Total AA/AS Yuba CR Certs WCC CR Certs Total CR Certs TOTAL $$ 33 15 48 37 54 91 46 18 64 66 80 146 73 20 92 70 77 140 20

What We Learned From DWD 21

What We Have Learned From DWD Near Completers: Over a third of near completers are only 1 class away from completion of a degree or certificate Biggest barriers to completing degree requirements: Math, MCG Requirement, Health/Physical Education Completers: Students are completing awards not listed as an active program of study Students with a correct active program list the degree, but not the associated certificates Students are not petitioning for certificates when licensure is required Students decide or are advised to delay petitioning False beliefs and misinformation prevent students from petitioning as they complete awards 22

Benefits and Moving Forward 23

Benefits of DWD Proactively identify students that complete Reduce the length of time to complete first degree Reduce the average number of units completed for first degree (VfS Goal 3) Increase the number of certificates awarded annually (i.e. posted to transcripts) Meet our goal to increase overall completion rates by 20% (VfS Goal 1) Maximize our award counts for SCFF apportionment funding 24

Moving Forward Auto award Implementation plan to be developed Summer 2022 Informational presentations to campus stakeholders Fall 2022 Project Attain! CivicLab Building Rural Community Learning Systems Grant Sac State Reverse Transfer Pilot Program - West Ed California Adult College Completion Partnership Northern California partnership to increase adults with college credits complete a credential Embedding DWD processes in colleges in-reach activities In order to qualify for SCFF the award must be posted during the academic year a student was enrolled 25

Questions 26