Indiana Early Intervention System & Monitoring Activities
"This content discusses the structure and system of early intervention in Indiana, focusing on monitoring, improvement, provider agency monitoring, and identification of noncompliance. It outlines activities, processes, and outcomes related to ensuring quality services for children. The monitoring includes annual quality review, corrective actions, and focused monitoring of various stakeholders. It emphasizes data analysis, corrective action planning, and continuous improvement strategies for effective early intervention services."
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Presentation Transcript
Indiana Early Intervention Structure & System
Monitoring & Improvement 3/15/2024 2
SPOE (EIS Program) Monitoring Annual Quality Review Activities Issue Preliminary Data to Cluster Issue Determination Correction of Noncompliance Verification of Correction Review all 9 SPOEs Collect and Analyze Data SPP/APR Indicators State Identified Indicators Share initial data for all indicators Validate final data with SPOE Summary of indicators measured Data table of performance against targets Findings, if applicable Corrective Action(s), if applicable Quarterly monitoring of corrective action activities Quarterly subsequent data review Confirmation of child-specific correction Subsequent data review/analysis shows 100% Completion of all other corrective action activities 3/15/2024 3
Provider Agency Monitoring Biennial Agency Visit FSSA Audit Sample of services reviewed Documentation completion Reasonableness of drive times Applicable eligibility/IFSP authorizations Qualitative interviews with Provider Agency leadership Quality review of Service Logs 3/15/2024 4
Focused Monitoring: SPOE, Provider Agencies, & Independent Providers Example Triggers Example Activities High numbers of concerns or complaints Data showing low performance Evidence of non-compliance Significant changes in entity leadership Reports of issues from staff or service providers On-site/virtual interviews Data Analysis and/or Desk Audits Review of IFSP or other EI Records Review of Service Logs or other service provision documentation 3/15/2024 5
Identification of Noncompliance and/or Performance Concerns Possible Outcomes Example Activities Issuance of findings and corrective actions, as applicable Corrective Action Planning and Root Cause Analysis Technical Assistance and/or Professional Development Subsequent monitoring and verification activities Identification of noncompliance Identification of poor performance related to outcomes and results targets Identification of quality concerns with the implementation of policies, procedures, or practices in the implementation of EI services 3/15/2024 6
Correction Procedures: Noncompliance CAP Completion Individual Child Correction Systemic Correction Verification of Correction Review individual EI records to determine child- specific correction Quarterly monitoring until verification of all CAP-required activities, as applicable Upon verification of all preceding component, a Verification of Correction letter is issued Quarterly review of data until verification of 100% compliance 3/15/2024 7
Continuous Improvement Strategies Learning Management System Professional Development Technical Assistance Needs-based & individualized Ensuring understanding of Part C requirements Strategies, resources, and/or training to address compliance, results, and quality gaps Annual Indiana Early Intervention Conference National Webinar Series Family Guided Routines Based Intervention LifeCourse Ad hoc, on site or virtual professional development Onboarding Training Topical Programmatic Training Procedural Training 3/15/2024 8
