Innovative Climate Change Theatre and Art Project Management

CLIMART CLIMART for learning learning climate through through art and art and theatre Innovative Innovative Methodologies Methodologies for climate change theatre change KA 2 KA 2 Strategic Partnership Strategic Partnership Financial Management KICK OFF MEETING Jesi, 13 February 2020

THE MAIN DOCUMENTS Erasmus+ Programme Guide Agreement signed with the National Agency and Annexes Mobility Tool+ Guide Partnership Agreement

CLIMART IMPORT DATA Agreement signed with the NA Project duration: 24 months (03/11/2019 - 02/11/2021) EU grant: 281.801,00 euro Payments (art. 6): Prefinancing: 80% Balance: max 20% Reporting (art 8): 1 Interim Report 1st October 2020 1 FINAL REPORT 2nd January 2022

PROJECT MANAGEMENT AND IMPLEMENTATION Based on the duration of the Strategic Partnership and on the number of participating organisations involved Contribution to the activities of the coordinating organisation: 500 EUR per month Contribution to the activities of the other participating organisations: 250 EUR per organisation per month Maximum 2750 EUR per month Rule of allocation and contribution amount In general all the costs necessary for the implementation of the project not covered by the other budget categories. Project management costs (e.g. planning, finances, coordination and communication between partners, etc.) and administrative staff small scale learning/teaching/training materials, tools, approaches etc. Virtual cooperation and local project activities (e.g. class-room project work with learners, youth work activities, organisation and mentoring of embedded learning/training activities, etc.); Information, promotion and dissemination (e.g. brochures, leaflets, web information, etc.). Costs linked to the implementation of Transnational Youth Initiatives and School Exchange Partnerships Elegible costs The Beneficiary must implement the activities and produce the outputs / results included by this category of budget Condition Activities, objectives and results produced described in the Final Report and uploaded in the Erasmus + Platform of the Project Results Supporting documents

TRANSNATIONAL PROJECT MEETING Contribution to travel and subsistence costs For travel distances between 100 and 1999KM: 575 EUR per participant per meeting For travel distances of 2000 KM or more: 760 EUR per participant per meeting Travel distances must be calculated using the distance calculator supported by the European Commission. Rule of allocation and contribution amount Costs for the Participation in meetings between project partners for implementation and coordination purposes Elegible costs The Beneficiary's staff must have taken part in the transnational project meeting and made the planned trip Condition Proof of participation and Proof of the meeting: certificate of participation, signature sheet of the participants, with the participant's name, purpose, place, start and end dates of the activity specified. Detailed program of the meeting and any documents used. Supporting documents

INTELLECTUAL OUTPUT (N of days worked by the staff) X (unit cost per day) Rule of allocation and contribution amount Unit cost per day: variable amount depending on the category of staff and the country in which the beneficiary is based Pag 122 of the Programme Guide: TABLE A INTELLECTUAL OUTPUTS (AMOUNTS IN EURO PER DAY) The IO must be carried out and must have the quality level as determined by the evaluation of the NA in the application phase Condition Supporting documents - - - The IO must be uploaded to the Erasmus + Platform of the Project Results Timesheet with name and professional category of staff employed in the Output Proof of the formal link, both on a professional and on a voluntary basis (e.g. permanent or temopray work contracts, research contracts, scholarships, contracts free of charge) Staff costs for managers and administrative staff are expected to be covered already under "Project management and implementation". To prevent potential overlap with such item, applicants will have to justify the type and volume of staff costs applied for in relation to each output proposed using the TIMESHEET

TABLE A INTELLECTUAL OUTPUTS (AMOUNTS IN EURO PER DAY)

INTELLECTUAL OUTPUT TIME SHEET Staff category (Teacher/Trainer/Researcher/ Youth worker ) Daily activity description Working days (non-hourly)

LEARNING, TEACHING AND TRAINING ACTIVITIES Rule of allocation and contribution amount Travel: (N of participants) X (contribution amount according to the travel distance) Individual support: (N of participants) X (duration of the stay) X (variable amount depending on the type of mobility and the country where the activity takes place Elegible costs Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return Unit cost per day covering the subsistence of participants, including accompanying persons, during the activity Condition Travel: the participant must have actually undertaken the indicated trip. Individual support: the participant must have actually undertaken the activity abroad Supporting documents list of individual attendance participation certificates signed by the host organization, with a precise indication of the participant's name, the purpose of the activity and the start and end dates.

EXCEPTIONAL COSTS It is a contribution based on REAL COSTS related to the subcontracting or purchase of goods and services that CANNOT be provided directly by the participating organizations for duly justified reasons. They are eligible only if requested by the beneficiary in the application and approved by the NA as indicated in Annex II of the Convention

EXCEPTIONAL COSTS Rule of allocation and contribution amount The contribution is equal to the reimbursement of 75% of the eligible costs actually incurred up to a maximum of 50,000 excluding the costs of a financial guarantee if required by the Agreement Elegible costs Subcontracting: for the purchase of goods and services if requested by the beneficiary and already approved by the NA Financial guarantee: costs relating to a pre-financing guarantee presented by the beneficiary if requested by the NA Depreciation of equipment or other assets Supporting documents Subcontracting: contract and invoices Financial guarantee: evidence of the cost of the financial guarantee Depreciation: proof of purchase, rental or leasing of facility

OFFICIAL REPORT AND INTERNAL REPORTING

Thank you very much! Contacts: climart@eurocube.eu a.paccapelo@eurocubesrl.eu