Institutional Organization and Platforms for e-GP in South Asia Region

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This content outlines the institutional organization and platforms for e-GP in the South Asia region, focusing on achievements, opportunities, and challenges. It delves into the background of e-GP institutions in India, eProcurement business models, and the introduction of the GePNIC e-Procurement software system. Major types of implementations in central public procurement are also discussed.

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Institutional organization and platforms for e-GP SOUTH ASIA REGION PUBLIC PROCUREMENT CONFERENCE FEBRUARY 20-23, 2017 E-GP IN SOUTH ASIA ACHIEVEMENTS, OPPORTUNITIESAND CHALLENGES National Informatics Centre Ministry of Electronics & Information Technology K Srinivasa Raghavan, Sr Technical Director Usha Saxena, Technical Director

Institutional organization and platforms for e-GP Manual tendering, Tender boxes, News paper notice Single point availability of tender document to ensure free access to all bidders. (Tenders.gov.in) Insight in to evaluation process, Probity , Automation Standard Process in Place , Process Reengineering with an eye on technology, Use of Tools for Proliferation Communication and Feedback Capacity building and Timely Assistance Technology upgradation Be ready for tomorrow. 2

Background of e-GP institutions in India Defined by the Principles of General Financial Rules(GFR) of the Government of India Process Guidelines enforced by Central Vigilance Commission (CVC) to ensure that free and fair procurement process is in place eProcurement Initiated from Govt of Andhra Pradesh (2003), Indian Railways (2005), Govt of Karnataka (2004), National Informatics Centre, Meity (2008). Procurement is one area where large percentage of money is spent across Central / State Government. 3

eProcurement Business Models in place Government Owned and Managed - GePNIC, Railways, etc Public Private Partnership - Government eMarket Place Third Party Service Providers 8 to 10 Major Service Providers, Few additional small providers

Introduction National Informatics Centre, MeitY has developed e-Procurement software system (GePNIC) as a product for facilitating electronic tendering in Government in consultation with Governments, PSUs. Used by 27 States & Union Territories and over 300 Central Government Organisations including major Public Sector Units. 44 Live Instances Deployed and Operational MoE, MoComm.&Ind, State Year Electronic Tenders Value of Tenders (Rs. In Cr.) % Increase over previous year Average tenders in a Month 2014-15 2015-16 2016-17 Till Jan 2017 3,08,854 5,13,842 4,77,517.24 6,92,177.78 39.98% 66.37% 25,737 42,820 5,54,471 6,67,315.60 In Progress 55,447 18,59,371 e-Tenders processed (Till Jan 2017) worth Rs. 25,03,615.01 Crsince inception. Govt. eProcurement System of National Informatics Centre (GePNIC) 5

Major types of Implementations Central Public Procurement Portal (For Various Central Government Entities) Funded By Min of Finance (since 2016) Public Procurement Division Nodal point Covers 300 + entities Above Rs 2 Lakhs eProcurement Mission Mode Project (For States/UT s) Funded by Department of Commerce Covers 27 States and UTs Recommended above Rs 1 Lakhs 01 02 03 Separate Dedicated Instance (For Major PSU s and other Central /State Govt Procuring entity) , Funded by respective Entities Like IOCL, Coal India, Defense PSUs Govt. eProcurement System of National Informatics Centre (GePNIC) 6

Major Users of GePNIC Major Ministries / Depts 27 States and UTs Major PSUs Indian Army Military Engineering Services CGHS, MSO Dept of Expenditure, Posts Dept of Telecommunication Boarder Roads Organisation Border Security Force ITBP , CRPF, CISF, SSB, NDRF Central Bureau of Investigation Intelligence Bureau President s Secretariat Defence Research and Development Organisation Delhi Police Delhi University IIT Delhi, BHU , IIMA- A Department of Science and Technology Coal India Limited Indian Oil Corp Ltd Delhi Development Authority Singareni Collieries Company Limited National Thermal Power Corporation National Hydro Electric Power Corporation Bharat Sanchar Nigam Limited Delhi Metro Rail Corporation Goa Shipyard Limited Hindustan Shipyard Limited Mishra Dhatu Nigam Limited Mazagon Dock Limited Bharat Electronics Limited Chennai Petroleum Corp Ltd Vizag Port Trust Bridge & Roof Maharashtra Kerala, West Bengal Rajasthan , NCT of Delhi Haryana, Jharkhand Jammu & Kashmir Chandigarh UT Himachal Pradesh Tamil Nadu Odisha ,Assam UP, Uttarakhand Puducherry Dadra and Nagar Haveli Sikkim, Manipur Punjab, Tripura, Meghalaya, Mizoram Arunachal Pradesh Lakshadweep, Nagaland Daman and Diu Govt. eProcurement System of National Informatics Centre (GePNIC) 7

e-Procurement In India Govt. eProcurement System of National Informatics Centre (GePNIC) 8

Aggregation of Data at Central Portal For Manual Bids through ePublishing Portal using GePNIC. Online publishing of Tender Document, Corrigendum and AOC document. ePublishing Portal using GePNIC Online Bids through eProcurement Portal using GePNIC. Complete eTendering cycle starting from Publishing, Bid Submission, Bid Opening, Evaluation and AoC. eProcurement Portal using GePNIC Central Public Procurement Portal Online/ Manual Bids through Third Party Service Provider Solution. Online Publishing of Tender Document, Corrigendum and AOC XML Upload

GePNIC AT A GLANCE One Product CPPP MES NTPC 27 States / UTs 10 PSUs Instance 1,49,618 - Registered Department Users 3,74,147 - Registered Bidder/ Contractors 18,59,371 Tenders Processed Rs. 25,03,615.061Cr Value of Tender Processed Govt. eProcurement System of National Informatics Centre (GePNIC) 10

Classification of Systems using No. of Tenders Large Installation: 20,000 Tenders Per annum to 1,20,000 Tenders Maharashtra, West Bengal, Odisha, Rajasthan, Govt of Delhi, Tamil Nadu, Jammu and Kashmir, Kerala, Haryana Medium Installation: 500 to 20,000 Tenders Per Annum. Assam, Punjab, Dadra and Nager Haveli, Uttarakhand, Jharkhand, Himachal Pradesh, Chandigarh Low end Installation: Less than 500 Tenders per annum Lakshadweep, Daman and Diu, Nagaland, Arunachal Pradesh, Mizoram, Meghalaya, Sikkim, Tripura, Manipur, Puducherry Slide 34 of 52

Objectives Of the GePNIC eProc System Non-discrimination among bidders, Free access of tender documents Completely Adheres to CVC and GFR Guidelines Accountability of all activities Enhanced Transparency. Security of the entire process using PKI Technology. Adheres to IT Act 2000 and above. Adheres to World Bank ,Asian Dev Bank and MDB guidelines Slide 34 of 52

Online Tender Process 12. Award with Post Contract Mgmt 1. Tender Creation 11. Financial Bid Evaluation 2. Scrutiny 10. Financial Bid Opening # With auto generated Comparative Chart 3. Publishing 4. Online Clarification 9. Technical Bid Evaluation 8. Technical Bid Opening 5. Pre bid Meeting 7. Bid Submission/ Resubmission 6. Corrigendum Using Online Mode Using Offline Mode Govt. eProcurement System of National Informatics Centre (GePNIC) 13

Security Features of GePNIC eProc System Two factor authentication Bid encryption (Technical & Financial) at client end Encryption using PKI based Technology Digital Signing of all documents Data Secured on transit using SSL Secured Hosting Role based access system Log shipping, NTP configured 24 X 7 availability of the system Visibility of each other s offers for participating Bidders Periodic audits by STQC as per EPS guidelines including OWSAP Top 10

System Expansion and Integration 36 State Govt & UT GePNIC 15

Capacity Building Measures 24 x 7 Telephonic Help Desk facility is available Daily Web Learning facility is available on different topics of e- Procurement at http://webcon.nic.in Dedicated Email Support for any Technical queries related to Operation is available (Email ID support-eproc@gov.in / cppp- nic@nic.in) Regular Class Room based training at NIFM, Faridabad as part of Management Development Programme on Public Procurement On site comprehensive training by NIC experts for Department/Organisation implementing eProcurement in project mode. Govt. eProcurement System of National Informatics Centre (GePNIC) 16

Mahanadi Coal Fields..a Case Study PARAMETER BEFORE eTendering AFTER eTendering REMARKS Due reengineering and taking the advantage of online modules to process Cycle time from NIT to Award 120 to 300 days 17 to 82 days The frequent visit of bidder for submission attending opening of bids is not needed now Cost of bidding per bid for the bidder Rs 2000 to 10000 Rs. 35 to 50 and Average is 60 days Bid Validity Period 120 to 180 days 75 to 90 days Only General notices regarding availability of tenders are being given in the print media. Rs.4.7 Cr per Annum Rs 49 Lakhs per Annum NIT Publication cost

Benefits for Bidders Complete transparency in the process Free use of Portal, No charges levied Easy availability of Tenders Documents Anonymity in Bid submission Timely Mail / SMS Alerts No Physical visit required View Online Bid Opening Tender results readily available 24 X7 Availability Ease of Use

Benefits for Procuring Entities Standardize procurement processes across Government Departments Shortens Procurement Cycle Reduction of Human errors System aided Evaluation process Automated Process to a greater extent On the fly Reports / Comparative statement Integrity and Authenticity ensured due to Digital Signing of all docs Improvement in work culture in the Departments Reduces Litigation / Complaints /RTI

Recent / Upcoming Features Completely Automated Processing for Coal Tenders Pre and Post Integration with SAP / ERP Mobile App beta version ready. Data Analytics is being explored to be in place soon Open Web API for seamless integration

Recognitions Two Skoch Award for Smart Governance in Sep 2015 and also in 2010 GePNIC bags eIndia 2014 for Govt. of Kerala and MCL CSI Nihilent eGovernance Award 2013 - Govt. of Kerala eMaharashtra 2013 Govt. of Maharashtra CII-IT Award 2011 Odisha for Mahanadi Coalfields Ltd. eProcurement in Orissa bagged G2B Initiative of the year 2009 eIndia Award Govt. eProcurement System of National Informatics Centre (GePNIC) 21