Integrated Declaration Management System Overview

IMPORT DECLARATION MANAGEMENT SYSTEM (IDMS)

CONTENT Introduction Scope of IDMS P1 Processes/timing to test Customs Declaration Submission upon presentation Customs Declaration Submission prior to presentation Take decision on release of goods Simplified and Supplementary Declaration Invalidation / Cancellation EIDR

SCOPE Scope of IDMS Declaration Types Customs Procedures Release for free circulation 01,07,40,42,43,45,46,48 Standard Simplified Supplementary EIDR A,D B,C,E,F X,Y Z Reimport 61,63,68 End use 44 Inward Processing 51 Customs Warehousing 71 Out of scope of IDMS Phase 1: Temporary admission 53 U,V, periodic Y,Z Placing of Union Goods under a warehousing procedure EIDR notification

INFORMATION EXCHANGE IDMS Rejection (IE456) Registration Notification (IE426) Declarant Acceptance of Customs Declaration (IE428) Customs Declaration (IE415) Declaration Amendment Acceptance (IE404) Presentation Notification (IE432) Import Control Decision Notification (IE460) Customs Declaration Amendment (IE413) Invalidation of Customs Declaration (IE410) Invalidation Request (IE414) Release for Import (IE429) No Release (IE451)

PROCESSES IDMS Processes (MVP) Customs Declaration Submission upon presentation Customs Declaration Submission prior to presentation Simplified and Supplementary Declaration Presentation notification Take Decision on release of goods Customs Declaration Invalidation Supplementary under EIDR Customs Declaration Amendment? Warehouse Automatic write-off

VALIDATION AND REGISTRATION OF CUSTOMS DECLARATION Standard IDMS process is lodgment of Customs Declaration upon presentation of goods to Customs. 3 2 1 IE428 IE415 IDMS Declarant IDMS IDMS Declarant IDMS notifies (IE428) the Declarant about the acceptance of the Customs Declaration. Declarant (IE415) presentation of goods. lodges IDMS Customs upon Declaration the physical IDMS Declaration and identifies it was submitted upon goods physical presentation. registers the Customs at When the Customs Declaration is lodged upon presentation of goods the value of the Additional Declaration Type is equal to A , B or C . i i testable on 01/10/2023

REGISTRATION OF PRE-LODGED DECLARATION 2 1 3 IE426 IE415 IDMS Declarant IDMS IDMS Declarant IDMS registers the Customs Declaration and identifies it was submitted prior to goods physical presentation. IDMS registration (IE426). notifies Declarant Customs about Declaration the Declarant Declaration (IE415). lodges the Customs of After Customs Declaration acceptance, the Additional Declaration Type is updated as follows: A - if value of the corresponding pre-lodged declaration was D (standard declaration) B - if value of the corresponding pre-lodged declaration was E (simplified declaration) C - if value of the corresponding pre-lodged declaration was F (simplified declaration) i i testable on 15/11/2023

PRESENTATION NOTIFICATION (1/2) Following the registration of the pre-lodged declaration, Declarant notifies IDMS that goods declared are physically presented and are available for customs controls, if needed. The PN (IE432) is sent by Declarant always to IDMS. When the PN is received and successfully validated within the time limit of 30 days, the pre-lodged declaration is re-validated, to ensure that its data is still valid at the time of presentation of goods. 1 IE432 IDMS Declarant Declarant submits the PN (IE432) at IDMS. If IE432 is not received within this deadline, IE456 is sent to Declarant to inform him/her for the rejection of the pre-lodged declaration. 2 IE428 IDMS Declarant Customs debt arises at the moment of acceptance of the Customs Declaration and should be checked that are correctly calculated at that moment. IDMS assigns MRN to the Customs Declaration and communicates Customs Declaration acceptance to Declarant (IE428). i i Partial presentation of goods is not possible testable on 15/11/2023

PRESENTATION NOTIFICATION - TIMER Timer name Description Duration Timer Actions Event following Expiration Start Successful validation of pre-lodged Customs Declaration (Receive_IE415). Stop Reset - Timer Awaiting for Presentation Notification Defines the time limit for receiving a Presentation Notification (IE432) from the Declarant. 30 days Successful validation of Presentation Notification (Receive_IE432). IDMS rejects the pre- lodged Customs Declaration if no valid Presentation Notification has been received in the time limit (Send_IE456). testable on 15/11/2023 Timer for testing on 2h

TAKE DECISION ON RELEASE OF GOODS When Control Results are recorded and payments are checked, IDMS automatically identifies if goods will be released. It was identified that the goods will be released 1 IE429 IDMS Declarant IDMS informs Declarant that the goods will be released (IE429). It was identified that the goods will not be released 1 IE451 IDMS Declarant IDMS informs Declarant that the goods will not be released (IE451). testable on 01/10/2023 for the IE429 testable on 15/11/2023 for the IE451

SUPPLEMENTARY DECLARATION Declarant has already submitted a Simplified Declaration that is accepted, and goods have been released. 3 1 2 IE429 IE415 Declarant IDMS IDMS IDMS Declarant Declarant lodges a Supplementary Declaration (IE415). IDMS notifies Declarant about the registration and Supplementary Declaration (IE429). IDMS registers the Supplementary Declaration. acceptance of Nothing prevents Declarant from sending a Supplementary Declaration after the timer expiration. The purpose of Supplementary Declaration is to provide the missing data of Simplified Declaration but shall not modify any of the data already provided. i i testable on 15/11/2023 11 11

RECONCILIATION OF SIMPLIFIED & SUPPLEMENTARY DECLARATION Reconciliation is the matching of the data of Simplified and Supplementary Declaration. Simplified and Supplementary Declaration constitute a single, indivisible instrument. Simplified Declaration Supplementary Declaration A single indivisible instrument 1212

SUPPLEMENTARY DECLARATION UNDER EIDR Declarant has an authorization for making a customs declaration through an entry of data in the declarant s records 3 1 2 IE428 +IE429 IE415 Declarant IDMS IDMS IDMS Declarant Declarant lodges a Declaration (type Z ) (IE415). IDMS notifies Declarant about the registration and Supplementary Declaration (IE429). IDMS registers the Declaration. acceptance of Covering one declaration no periodic EIR messages still in PLDA i i testable on 27/10/2023 13 13

INVALIDATION OF CUSTOMS DECLARATION Declarant can apply for an invalidation of the Customs Declaration by sending an IE414 to IDMS, after the Customs Declaration has been accepted. 1 The application for invalidation of the Customs Declaration, shall be submitted within 90 days from the date of the customs declaration s acceptance. i i IE414 IDMS Declarant Declarant requests the invalidation of a Customs Declaration that was submitted upon presentation (IE414). 2 2 IE456 IE410 Declarant IDMS IDMS Declarant Legal requirements are met and the timer that was declaration s acceptance expired. IDMS registers the decision that the Customs Declaration invalidated. A notification of the acceptance of the invalidation is sent to Declarant (IE410). Legal requirements are not met. A notification of the rejection of the invalidation is sent to Declarant (IE456). started after not has can be testable on 27/10/2023

CANCELLATION OF PRE-LODGED DECLARATION Declarant can request the cancellation of a pre-lodged declaration by sending IE414 to IDMS before its acceptance. 2 1 IE414 IE410 IDMS Declarant Declarant IDMS A notification of the acceptance of cancellation is sent (IE410). Declarant requests the cancellation of a pre-lodged declaration (IE414). to Declarant For cancellation, the message exchanges take place before the acceptance, while for invalidation of customs declaration the message exchanges occur after the acceptance. i i Message (IE414) foreseen for the cancellation is the same with the one used for the invalidation of a Customs Declaration, but the legal framework and the process is different. i i testable 15/11/2023

PRE-NOTIFICATION OF CONTROL FOR AUTHORISED ECONOMIC OPERATOR Following the submission, validation and registration of a pre-lodged declaration, IDMS places a request to the Risk Analysis System. 2 Risk Analysis System 1 IE460 IDMS Declarant IDMS IDMS places a request to the Risk Analysis System. results are automatically recorded by the system. Based on the risk analysis results, customs officer decides to perform controls. IDMS notifies Declarant of customs authorities control (IE460), only if the declarant is AEO The Risk Analysis intention to testable on 15/11/2023 16

CORRECTION OF PRE-LODGED DECLARATION (1/2) Declarant is allowed to correct the data initially submitted in a pre-lodged declaration, by sending an IE413 to IDMS before its acceptance. 1 testable on 01/03/2024 IE413 IDMS Declarant Declarant decides to correct the pre- lodged declaration (IE413). 2 2 IE456 Declarant IDMS IE404 Declarant IDMS The validation results are negative. IDMS informs with notification (IE456) the Declarant that the correction is rejected. The validation results are positive. IDMS informs notification (IE404) the Declarant that the correction is accepted. a negative with a positive 17

AMENDMENT OF CUSTOMS DECLARATION AFTER THE RELEASE OF GOODS 1 testable on 01/03/2024 IE413 IDMS Declarant Declarant Customs Declaration (IE413) after the release of goods for import. decides to amend the 2 2 IE404 IE456 Declarant Declarant IDMS IDMS The validation results are negative or IDMS registers the decision that the amendment is not informs with a negative notification (IE456) Declarant that the amendment is rejected. The validation results are positive. IDMS informs notification (IE404) Declarant that the amendment is accepted. with a positive possible. IDMS

WAREHOUSE Status A only for declaration for customs warehousing (column H2) D.E. Warehouse where the declaration of placing of goods under a customs procedure is used to discharge a customs warehousing procedure testable on 06/12/2023

AUTOMATIC WRITE-OFF Goods Shipment Item D.G. Previous Document Type Reference number Type of packages Number of packages Measurement unit and qualifier Quantity Goods item identifier These D.E.s intend to facilitate discharge of a previous (special) procedure. For writing off purposes D.G. Previous Document can be used only on Item level, because details related to the writing-off of goods declared in the previous document concerned can be declared only on Item level. i i testable on 06/12/2023

WRITE-OFF PLDA GF (1/2) Example value previous document description previous document type previous document reference G19BEI0000051029076 IM7 NMRN "G" MRN a1 The "G" indicates the reference is for Goodsflow in PLDA. MRN of the IM7 1191028SN3592*204693 2421 Sato air freight N337 code type document n1 "1" manifestnumber - flightdate n6 YYMMDD manifestnumber - flightnumber an..8 * delimiter AWB number an..35 2DSV00776EDC0157548 Sato Lyst N337 code type document lyst number - wharehouse code lyst number - sequencenumber HAWB number n1 a3 n5 an..15 "2"

WRITE-OFF PLDA GF (2/2) Example value previous document description previous document type previous document reference 1191028SN359 2*2046932421 Sato sea freight N337 code type document manifestnumber - ship stay residence number n1 "3" n6 ssr a.k.a. registration number; manifest a.k.a. manifest 126 IMO number, a.k.a. Lloydsnumber: 1letter + 6 or 7 numbers manifestnumber - IMO Number delimiter agentcode delimiter manifest article number delimiter manifest article item number delimiter B/L number an..8 * an..6 * n4 * n4 * an..35 e.g. 0001

WRITE-OFF GA previous document description previous document type previous document reference TSD N337 TSDMRN format penultimate character U (CRN) [0-9]{2}[A-Z]{2}[A-Z0-9]{12}[U]{1}[0- 9] H2 NMRN H2MRN format penultimate character R [0-9]{2}[A-Z]{2}[A-Z0-9]{12}[R]{1}[0-9] NCTSP5 N820 or N821 NCTSMRN format penultimate character J,K,L,M [0-9]{2}[A-Z]{2}[A-Z0-9]{12}[A-Z]{1}[0-9]

WRITE-OFF NCTS P4 previous document description previous document type previous document reference NCTSP4 N820 or N821 NCTSMRN format penultimate character digit

PLANNING Test Environment: 05/06/2023 Technical production : 06/12/2023 Operational production : 30/12/2023 End deployment window: 31/03/2024

PLANNING DETAILS