Juneau School District Board of Education FY16 Budget Work Session
This document outlines the agenda, key outcomes, and budget calendar for the Juneau School District Board of Education FY16 Budget Work Session led by Superintendent Mark Miller and Director of Administrative Services David Means. It covers budget parameters, preliminary budget proposals, and important dates related to budget development and review.
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Juneau School District Board of Education FY16 Budget Work Session Mark Miller, Ed.D., Superintendent David Means, Director of Administrative Services January 27, 2015
Agenda Time Event Outcome Facilitator Mark Mark 6:00-6:05 pm Agenda Review 6:05-6:10 pm Review Budget Calendar Understand and approve outcomes Reminder of how we got here, where we are, and where we re going Review stakeholder ideas and opinions 6:10-6:20 pm Update and Review Super Site Council meeting 6:20-6:30 pm BOE Indicators of Success Understand budgeting priorities Mark David Mark 6:30-6:40 pm FY13, FY14, FY15 Budget Changes 6:40-6:50 pm FY16 Budget Parameters Understand prior cuts David Look at revenue streams and expenditures. Explain the four budget scenarios that will be presented. Facilitate and record discussion and budget input ideas. Mark David 6:50-7:50 pm Review and Discuss Preliminary Budget Proposal 7:50-8:00 pm Next Steps, Next Meetings Closure Mark David Mark
Key Outcome To present the preliminary budget for FY 16 within the historical context of previous budget cuts and the continued decrease of funding for education as a total percentage of the state and local budget.
Budget Calendar: October-January What School Board Workshop Discuss Budget Development Schedule Who/Lead Mark Miller David Means Mark Miller David Means October 21 November 18 School Board Meeting Adopt Budget Development Calendar Public Meeting -Review mission, goals, strategic plan, student achievement -Present budget calendar schedule -Present Big Picture Budget -Review FY 2014 FY 2015 Budget: reductions, increases -Solicit Ideas to Balance Budget December 2 6:00 8:00 TMHS Library Mark Miller David Means Mark Miller David Means Kristin Bartlett December Prepare legislative talking points Capital Needs December 15 Governor Releases Governor s Proposed State Budget Distribute information to principals to meet with their site councils on the FY 16 Budget, and to solicit budget input January 5 David Means January 15 6:00 PM TMHS Auditorium January 27 6:00 PM TMHS Library Combined Site Council meeting with break out into elementary, middle school and high school groups Principals School Board Work Session (Topic: Budget) -Present preliminary FY 2016 budget -Budget message Mark Miller David Means
Budget Calendar: February - June What February 3 6:00 PM JDHS Library -Including public input February 9 6:00 PM TMHS Library -Including public input February 17 6:00 PM JDHS Library -Board members provide their recommendations March 2 6:00 PM March 10 6:00 PM -Present proposed FY 2016 budget First Reading March 24 6:00 PM -Board adopt FY 2016 budget Final Reading March 31 Budget Due at CBJ When Who/Lead Public Forum on Budget -Including Principals report from their site councils Mark Miller David Means Public Forum on Budget -Including Principals report from their site councils Mark Miller David Means School Board Work Session (Topic Budget) -Short staff report Mark Miller David Means Joint meeting CBJ Assembly School Board School Board Meeting Mark Miller David Means Mark Miller David Means David Means Board President Mark Miller David Means Special School Board Meeting April 8 5:30 PM Probable date of CBJ Finance Committee Meeting -District formally present budget Assembly April 19 Legislature Adjourns Special Board Meeting, if needed -Board approve final adopted budget CBJ Assembly Meeting -Determine funding to District s operating fund April 23 School Board April 27 Tentative date CBJ Assembly May CBJ Assembly Meeting -Approve district budget through ordinance CBJ Assembly Submit Operating Fund budget to Alaska Department of Education & Early Development June David Means
Super Site Council Review Next, David will take us through the handouts compiled from the Super Site Council meeting held on January 15th. Principals have been asked, at our upcoming budget forums, to: Report on the opinions of their site councils Give a brief overview of their takeaways) from the Super Site Council meeting If they are comfortable, to give their professional opinion on what could be cut and how difficult this is for them and their sites.
Board Indicators of Success Student Achievement All students demonstrate proficiency in math and reading as established by District standards. The gap in achievement between subgroups decreases annually as overall performance increases. All students gain at least one year s growth annually. This indicator focuses on, but is not limited to, reading by the end of third grade. Professional Development All staff are engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. Professional development is aligned to student learning priorities. Attendance: Student and Staff Daily attendance rates for students and staff increase annually.
Board Indicators of Success Graduation Rate All students graduate within four years of entering as freshmen. Grade Level Core Standards District core standards in math and reading are aligned with established world class standards. Resource Allocation Financial resources are allocated to ensure realization of District-established student achievement goals in the most efficient manner. Students Enter School Ready to Learn All students enter school ready to succeed, having been provided with essential pre-kindergarten experiences to insure success in school.
Why is this so hard??? Fiscal Year Expenditures Cut FTE Reductions FY 2012 $3,320,000 25.60 FY 2013 $3,750,000 46.00 FY 2014 $1,481,000 13.00 FY 2015 $2,412,000 18.69 Total $10,963,000 103.29
Last Year . . . Expenditure Decreases Amount FTE Reduce spec ed resource room teachers by 7.50 FTE $ 756,339 7.50 Increase teacher allocations by .5 grades K-5 & by 1 grades 6-12 611,681 6.00 Reduce 1.00 FTE speech language, 1.00 FTE psychologist, .5 FTE vision 250,893 2.50 District non-personnel budget reductions, total 215,820 Eliminate bulge positions (1.8 FTE) 179,440 1.80 Shift AVID professional development to Title II 56,051 Eliminate match for substance abuse counselors (grant ended 6/2012) 49,000 34,000 Reduce curriculum purchases budget by negotiating purchases & state grant funding School non-personnel budget reductions of 5% 33,711 Reduce .5 FTE student services office assistant 31,315 .50 Eliminate Next Generation program support & professional development 28,750 Reduce professional development 25,000 Eliminate technology research grants to employees 23,000
Last Year . . . Expenditure Decreases Amount FTE Adjust Riverbend actual classified staff allocation $ 20,447 0.39 Reduce HomeBRIDGE program budget 20,100 Reduce finance hourly staff 18,257 Reduce energy manager contract by half 16,636 Charge Community Schools $10,000 for utility costs 10,000 Reduce Tech Champs meetings to quarterly instead of monthly 9,000 Reduce staff travel: general recruiting 7,000 Shift funding for house build support services to grant 5,000 Adjust professional development for JSAA for fewer members 4,600 Reduce College Connections using new reimbursement method 4,500 Eliminate emergency preparedness printing 1,425 Total Expenditure Decreases $ 2,411,965 18.69
The Challenge Current projected revenue $64,780,625 Current projected expenses $67,006,668 Deficit (-$2,226,044)
Revenue Uncertainty Variables: $1.1 million in one-time state monies (+$250,000) in CBJ lower cap possibilities CBJ full funding vs last year $500,000 under cap CBJ activities funding which was reduced $392,000 last year.
State of the State Senate President Kevin Meyers (Republican from Anchorage) outlined the priorities: 1. Develop a fiscal plan to address the $3.5+B deficit. 2. Pursue affordable energy gas pipeline, partner with private sector. 3. Education
State of the State It was stated that education remains high on their priority list. When asked if there will be any changes to education policy or funding, Senate President Meyer said he doesn't anticipate any changes (Senate Education Chair Dunleavy was out sick). Because of the fiscal climate they do not anticipate increases but rather protecting the funding they have already allocated. It was stated that education would not be as big a topic as it has been in the past. Governor Walker stated, The role of government is to provide the education necessary (for Alaskans) to pursue a livelihood . He continued, Government should not be in the business of taking care of every last detail, but we must provide the necessary services .
State of the State Assuming the legislature approves Governor Walker s budget, we can expect to receive $1.1 million less from the state than we got last year. This is a double whammy because it reduces the cap for CBJ by another $250,000 Last year CBJ funded us $500,000 under cap Last year CBJ cut $392,000 from the monies they give us for student activities.
#1 Priority: Student Achievement Student achievement is primarily affected by the interactions that occur between adults and the student. The majority of those interactions occur with a teacher in a classroom. (Who) The gap in achievement between subgroups must be decreased. This requires identification, support, individualization and follow-up by trained staff. (Who, What, How) District core standards must be aligned with established world class standards. (What) Staff must be engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. (How)
Projected Enrollment and Analysis Elementary Middle High School Students (ADM) 2,082 939 1,410 Per ADM Expenditure 7,466 7,430 7,843
Scenario #1 One-time monies from the state NOT cut (receive one-time monies again) CBJ funds to cap CBJ reinstates activities monies cut last year Scenario Expenditures 1 Implications Tighten teacher discretionary budget 20,000 Title 1 grant will pay for one coach for total of 3 coaches to be shared Reduce 4 instructional coaches 410,424 Move MAPS to grant funding 56,278 Revise assumptions for negotiations 249,750 Estimate is now $3.20 per gallon on average; what if price jumps back up Revise heating oil per gallon price 111,000 Reduce supplies, materials & media 120,000 CTE: $17K; sped $33K; tech $40K; maint. $30K HomeBRIDGE $19K; Montessori $51K (.50 FTE); tech $10K; Supt $20K Cut district-wide budget 100,000 Postpone social studies curriculum Reduce (Increase) JCCS allocation 240,000 (-11,284)
Scenario #2 One-time monies CUT from the state (also causes $256,000 drop in Cap) CBJ funds to Cap CBJ returns activities monies cut last year to the budget Scenario 1+ Scenario 2 Expenditures Implications Estimated revenue: $200,000; Will have to tighten budget as well Reduce the number of activities HR: $15K; Communications $10K; PD $93K; Equity Training $17K; Copier paper $20K; Replacement Curriculum $21K; Sec Math $10K 1.00 FTE classroom teacher; plus .50 FTE elementary specialist Institute high school activities fee TBD Reduce financial support for high school activities 293,500 Cut district level budget, second time 186,600 Change teacher allocation in Gr 3 - 5 by 1.00 153,906 Change teacher allocation in Gr 6 - 8 by 1.00 256,512 2.50 FTE classroom teachers Change teacher allocation in Gr 9 - 12 by 1.00 Reduce school budgets by 10% Reduce support staff (1.00 FTE) Eliminate high school intramurals Eliminate drug testing 266,776 64,216 66,209 29,699 21,375 2.60 FTE classroom teachers
Scenario #3 One-time monies CUT from the state CBJ DOES NOT return activities monies cut last year to the budget CBJ funds to cap Scenario 2+ Scenario 3 Expenditures Implications Cut district level budget, third time 100,000 Not figured out yet by cabinet Reduce financial support for high school activities, again 200,000 Fewer activities for next year Cut financial support at $5,000 each elementary school Eliminate financial support for elem student activities 30,000 Eliminate middle school activity financial support 15,000 No middle school activities Eliminate middle school activity stipends for coaches 33,501 No middle school activities
Scenario #4 One-time monies CUT from the state CBJ DOES NOT return activities monies cut last year to the budget CBJ funds $500,000 below cap ($259,000 after loss in Scenario 2) Scenario 3+ Scenario 3 Expenditures Implications Change teacher allocation in Gr K - 2 by 1.00 307,818 3.00 FTE classroom teachers
Budget Scenarios CBJ Activities Funding $392,000 (Full) $516,000 $392,000 (Full) $260,000 0 (Full) $260,000 0 (Under) -$260,000 One-time Funding CBJ Scenario Cap Funding Best Next Best Third Worst $1.1 million 0 0 0
Some Assumptions Closing an elementary school saves us little, probably <$100,000 when it s all said and done. Neither of our high schools have enough square ft. to house all of our students. Closing a high school would likely save no money at all and could potentially COST the district $300,000. Increasing PTR by 1 student saves $307,818 K-2 $153,906 3-5 $256,512 6-8 $266,776 9-12
FY 16 Budget Parameters - Fixed/Mandatory Costs Fixed or Mandatory Costs Amount Insurance: Property, Liability, etc. $ 666,621 Other Personnel Costs 89,014 Utilities 2,019,500 Allocation to Juneau Community Charter School 1,394,614 Special Education Services (includes school and district-wide) 14,494,856 Total Fixed or Mandatory Costs $ 18,664,605
District Programs HomeBRIDGE Montessori Borealis Program Cultural Education Paraeducators Student Support Services (includes Health Services) Curriculum Materials AVID Other District Enrichment Services Provided to Schools Professional Development Instructional Technology Instructional Services Administration (HR, Finance, Payroll, Supt. Office) Operations and Maintenance Information Technology Transfer from Pupil Transportation Total Discretionary Costs $ 219,545 1,408,566 265,573 868,748 639,910 103,537 204,021 171,705 605,398 1,051,991 2,546,122 5,100,935 1,676,291 (-100,000) $ 14,762,342
Elementary Schools Item Budget $ 896,166 10,896,254 1,022,492 722,974 1,646,577 255,936 FTE Principals Teachers EL & ELL Teachers Instructional Coaches Classified Support Staff School Budgets (allocated at $124/student) Student Activities Totals 6.00 105.50 9.90 7.00 24.98 55,992 $ 15,496,391 153.38
Middle Schools Item Budget $ 581,644 5,164,100 392,472 642,548 147,423 FTE Principals Teachers EL & ELL Teachers Classified Support Staff School Budgets (allocated at $157/student) Student Activities Totals 4.00 50.00 3.80 9.00 48,501 $ 6,976,688 66.80
High Schools Item Budget $ 732,133 7,665,422 247,877 1,032,311 234, 155 FTE 5.00 74.10 2.40 13.00 Principals Teachers EL & ELL Teachers Classified Support Staff School Budgets (allocated at $163/student) Americorp Volunteer for CHOICE College Connection Intramurals Drug Testing Student Activities Totals 15,000 5,000 29,699 21,375 1,076,315 $ 11,059,287 4.20 97.70
If Cuts are Proportional Level Budget Proportion Reduce Elementary Schools 15,543,746 32.15% 716,000 Middle Schools 6,976,688 14.43% 321,000 High Schools 11,059,287 22.88% 509,000 District 14,762,342 30.54% 680,000
In the End While we support the current instructional strategies that are effectively contributing to the priorities of higher student achievement and graduation rates, nothing in the current budget is off the table. Our staff understands how serious this is and are watching every dime. It looks like we might come in under budget this year, which will give us some breathing room for unexpected expenses next year.
