Kentucky Automated Vehicle Information System (KAVIS) Modernization
The Kentucky Automated Vehicle Information System (KAVIS) is a modernization initiative to replace the legacy mainframe system (AVIS) with a custom Microsoft .NET solution. KAVIS aims to provide a consistent experience for customers and users, replacing all AVIS functionality. The project roadmap includes various implemented phases and upcoming milestones, with an implementation date set for January 2024. Stakeholders involved in the project include County Clerks, law enforcement agencies, government departments, and other entities. Training, testing, and cutover tasks are planned to ensure a smooth transition to the new system.
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Presentation Transcript
KAVIS Program Update Interim Joint Transportation Committee Presentation by Heather Stout and John Eiler Frankfort, Kentucky | October 17, 2023
History Kentucky Automated Vehicle Information System (KAVIS) - vehicle registration and titling systems modernization Replaces legacy mainframe system (AVIS) implemented in 1978. The 4thattempt at modernizing AVIS. KAVIS is a custom Microsoft .NET solution developed in-house at KYTC. AVIS was an extremely complex system. KAVIS is being developed to produce a consistent experience for the customers and users. The final implementation of KAVIS will replace all AVIS functionality.
Stakeholders County Clerks (146+ Offices/1200+ Deputy Clerks) Public Facing Initial process of all title and registration related transactions Tax Collection and Disbursement Fee Collection and Disbursement Department for Natural Resources County Sheriffs Kentucky Motor Vehicle Commission Justice & Public Safety Cabinet/KSP Cabinet for Health and Family Services Central Agency Motor Vehicle Licensing Title Approval Inventory Management Service Center User Administration Higher Education Assistance Authority Internal Revenue Service Department for Library and Archives Attorney General Department of Revenue Property Valuation Administrators
Project Roadmap Already Implemented Print on Demand Decal & Real Time Scanning - May 2015 Web Renewal Enhancement Phases (2015 and 2016) Disabled Placard-Complete January 2016 State-Wide Point of Sale Solution-Complete March 2018 Vehicle Foundation Boats July 2019 Decommission and Implement Inventory Solution-July 2021 Implement Flat Plate Solution-July 2021 Implementing Soon Module All Vehicles-January 2024
Implementation Date January 2024 (consensus decision) Clean 2024 Reporting Valuation performed in AVIS Clerk Workload in December Key Cutover Tasks Data Migration Data Cleansing AVIS Decommission KAVIS Cutover
Training Clerk/User Training Continuous Education/Training Public Awareness User Acceptance Testing Solution testing November 2023 Production Readiness Development Effort Cutover Turn off AVIS January 2024 Stabilization Analysis, Design, Develop, Deliver Incremental delivery for user acceptance and testing Performance Testing Load/Performance Stabilization and Acclimation February January October November December 2023 2024
Expectations during and after cutover Clerk offices closed to public Dates still being finalized System Training and acceptance of dealer and customer work will continue Opening incrementally across the state Long lines Backlog of work from closure Learning curve Process and procedure changes Engagement from all offices is not the same System issues
@KYTC @kytc120 @KYtransportation @KYtransportation transportation.ky.gov
