Key Areas in University Administration

VITAL AREAS OF THE DEPARTMENTAL ADMINISTRATION (FACULTY/DEPARTMENTAL A&P, DTLC, FINANCE, LEAVES, MISCONDUCT, OMBUDSMAN) PROF. BOLANLE O. OBOH DEPUTY VICE-CHANCELLOR (ACADEMICS & RESEARCH) UNIVERSITY OF LAGOS 1

INTRODUCTION The University of Lagos prides itself as the University of first choice and the Nation s pride and it has, over the years, continued to take giant strides to excel in teaching and research. In order to sustain its position as one of Nigeria s foremost Universities, the University operates under a Vision, Mission and Core values which guides its operations. These help to drive the University s drive for excellence. 2

INTRODUCTION CONTD It therefore behoves the leaders in the University to uphold the Vision/Mission Statements as well as the core values to ensure the progress of the University . 3

THE UNIVERSITY OF LAGOS VISION, MISSION AND CORE VALUES V ISION V ISION To be a top class institution for the pursuit of excellence in knowledge, character and service to humanity. M ISSION M ISSION To provide a conducive environment for teaching, learning, research and development, where staff and students will interact and compete effectively with other counterparts globally. 4

CORE VALUES Excellence in Learning & Character Integrity & Respect Commitment & Loyalty Ethical Conduct at all times, and in all things 5

ROUTE TO UNIVERSITY OF THE FUTURE Financial engineering Infrastructural development Reputation building through research Manpower development 6

Faculty/Departmental A&P 7

Faculty Colours S/N S/N 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 FACULTY/COLLEGE FACULTY/COLLEGE Arts Arts Education Education Engineering Engineering Environmental Sciences Environmental Sciences Management Management Sciences Law Law Pharmacy Pharmacy Science Science Social sciences Social sciences College of medicine College of medicine APPROVED APPROVED COLOURS White White Light Light yellow yellow Orange Orange Light grey Light grey Green Green Sky blue Sky blue Purple Purple Golden yellow Golden yellow Mint green Mint green Royal blue Royal blue COLOURS Sciences 8

SUMMARY EXPECTED TO BE SUBMITTED WITH APER FORM FROM EVERY DEPARTMENT THROUGH DEAN S OFFICE s/n Name Date & Grade of 1st Appt Date & Grade of last Appt Current Status Date of confirmation Highest qualification Status of PhD Progra mme No. of Publicati on Total/ Nation/ Internati onal Remark 9

FOR PROFESSORIAL CADRE s/ n Nam e Present post Post to be considered Date of last promotion No. of Publication Total/ National/ International Publication since last promotion Yr 1 Yr 2 Yr 3 Assessment Report Turnitin report Yes No Yes No 10

THE DIRECTORS & DEAN Are Leaders Responsible to the Vice-Chancellor on all matters i.e Academic, Administrative, Disciplinary, Environmental etc Watchdog for VC Chairman of meetings Ensures all programmes in the Faculty get full accreditation with NUC and respective Professional bodies. 11

DIRECTORS / DEANS ON STUDENTS AND ACADEMIC MATTERS Advise and reports to Senate on all matters relating to Teaching in the subjects of the Faculty including curricula and examinations Research Administration To consider their progress and conduct of students in that teaching unit and to report thereon; Recommendation to Senate persons for appointment as examiners; and To deal with any academic matters referred to it by Senate. the issuance of Faculty clearance to graduates 12

ROLE OF DEANS Ensures 100% lecture delivery by academic staff through healthy interaction with students Ensuring the punctuality of staff at lectures Encouraging active academic research (collaborative & multidisciplinary) Ensures staff versatility 13

ROLE OF DEANS Ensures timely commencement & marking of examinations & submission of results Ensure regular faculty board meetings Faculty board meetings Faculty A & P Courses & Seminars Committee, Staff/Student Welfare Committee, and Faculty Journal Committee. Ensuring the existence of a Faculty Library and that it is well maintained 14

DEAN'S ADMINISTRATIVE RESPONSIBILITIES Review of staff APER forms. That staff are promoted when due and qualified Safekeeping of all document e.g. Academic results, staff files and records. Proper procedure of forwarding memos and letters must be adopted. Proper dissemination of information to all staff. 15

DEAN'S ADMINISTRATIVE RESPONSIBILITIES Eligible to Chair meetings of the Faculty Board of Studies; To consider their progress and conduct of students in that teaching unit and to report thereon; Recommendation of persons for appointment as examiners; and To deal with any academic matters referred to it by Senate. Monitors the use of the DTLC 16

DEAN'S ADMINISTRATIVE RESPONSIBILITIES Departmental Appointment and promotion Committee Ensure Welfare of their staff and allocation of offices, laboratories including workshops Carry Staff members along with University Policies Any other duties assigned to Him or Her by the Dean of the Faculty 17

HALL MARK CHARACTER CHARACTER MORAL UPRIGHTNESS MORAL UPRIGHTNESS FINANCIAL PROBITY FINANCIAL PROBITY 18

THE HOD THE HOD As Head of the department, Responsible, through the dean, to the vice-chancellor for the smooth running of the department 19

THE HOD THE HOD Leader Role model Responsible to the Dean and VC Watchdog at the department Chairman of meetings at the department 20

Roles and Roles and Responsibilities Responsibilities of the HOD of the HOD 21

HEADS OF DEPARTMENT Makes arrangements for the teaching and examining of all courses and research programmes in the Department; Represents the Department at the interview, assessment or appointment of staff for the Department and accompanies the Dean to meetings of the Development Committee as necessary 22

Assist in budgetary and other proposals for the needs of the Department to the Dean and operates the budget approved for the Department; Ensure the proper assessment of all publications of colleagues who did not publish together 23

Preparation of Panel of Examiners and schedules of duties including appointment of external examiners every three years Ensure conduct of seminars and Viva for final year students 24

Carry Staff members along with University Policies Any other duties assigned by the Dean of the Faculty 25

DTLC (DIRECT TEACHING AND LABORATORY COST) 26

DTLC Approved uses from DVC However, idea is going forward should not be for stationaries for teaching/lab/field trips/ Expansion expenses- from centre Equipment in lab/workshop/staff offices maintenance Consumables for lab/studies/workshop/classroom/clinics/forms & maintenance of equipment in such places 15% of cost of electricity/water etc in academics units 27

purchase of consumables for laboratories, studios, classrooms and workshops stationery for teaching and laboratory work e.g. photocopies/duplication of paper for teaching, learning and research printing of students files, registration forms, printing of examination scripts, mark sheets, printing of laboratory manuals, computer/photocopying paper, toners/ink, 28

FINANCE 29

FINANCE Each Faculty/Department must have a financial committee DTLC expenses etc must first be considered by committee, then HOD reviews 30

Leaves 31

TYPES OF LEAVES Category Duration Eligible Staff Vacation/Annual leave 30 working days 4 months (to commence 4 weeks before her expected delivery data) All staff Maternity Leave Female employee 2 hours off duty for 6 weeks for nursing mothers on resumption 2 days (provided its emergency & certificate issued by the Director, Medical Centre Sick Leave All staff Causal Leave Not more than 5 days in year granted by HOD All staff Short term study Leave Not exceeding 1 semester / 6 months All staff Not exceeding 8 semesters / 4 years Long term Study Leave Assistant Lecturer & Lecturer II 32

LEAVES Category Post-doctoral Study Leave Duration 1 Calendar year Eligible Staff Lecturer I & II (PhD < 5 years) Senior Lecturer / 6th year of continuous service Sabbatical Leave 1 Calendar year Research Leave Training Leave Leave of Absence 26 working days Not exceed 9 month Not exceed 2 years All staff All staff All staff 33

Misconduct 34

MISCONDUCT Conflict of interest Institutional loyalty Trust and dishonesty Plagiarism Relation with fellow students Relation with fellow staffs Abuse of office Disclosure of confidential matters Immoral consideration 35

Ombudsman 36

OMBUDSMAN Appeals when all avenues fail Seek redress Management investigates and report back to VC 37

Thank you for Listening 38

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