Key Aspects of College Credit Plus Program Explained in Detail

Welcome New Staff! Part 3 October 14, 2021

Todays agenda Today s agenda 1. Focus on Performance, Finances, Next Steps 2. Answer questions

Your College Credit Plus Team Your College Credit Plus Team * Dr. Larisa Harper, Director lharper@highered.ohio.gov * Becky Harr, Program Manager rharr@highered.ohio.gov * Graham Wood, Graduation and College in High School Administrator graham.wood@education.ohio.gov www.ohiohighered.org/ccp www.ohiohighered.org/ccp

Overview of College Credit Plus Overview of College Credit Plus * Key requirements and activities a. Communication (Part 1) b. Enrollment (Part 2) c. Teaching & Learning (Part 2) d. Credits & Grades (Part 2) e. Student Performance (Part 3) e. Student Performance (Part 3) f. Finances Part 3 f. Finances Part 3

Student Performance Student Performance

Student Performance Student Performance *

Student Performance Student Performance *

Student Performance Student Performance * Satisfactory Academic Progress (SAP) ** Each college develops and monitors their SAP policy *** Academic Status: ** Examples: Academic Warning, Academic Probation, Academic Dismissal, Academic Holds

Student Performance Student Performance * Satisfactory Academic Progress (SAP) ** Each college develops and monitors their SAP policy *** Completion ratio: ** A calculation that incorporates withdrawals, failures, and course completions ** Students must earn a specific completion percentage

Student Performance Student Performance * Satisfactory Academic Progress (SAP) ** Each college develops and monitors their SAP policy ***Maximum Time Frame amount of credit hours/time to complete a degree * 150% of the time allowed to complete a degree and receive federal financial aid Example: Associate degree takes approximately 60 hours to complete; 150% would allow students to receive financial aid for 90 credit hours

Student Performance Student Performance * Underperforming Students for College Credit Plus ** After the end of the semester, colleges must send student grades and cumulative grade point average (GPA) to the secondary schools ** Secondary schools must review cumulative college GPA to determine if CCP Probation or CCP Dismissal applies to each student

Student Performance Student Performance * Underperforming Students for College Credit Plus ** If student attends more than one college, the GPAs must be combined to determine overall CCP GPA ** Visit website for GPA Calculator Excel spreadsheet

Student Performance Student Performance

Student Performance Student Performance

Student Performance Student Performance * Underperforming Students for College Credit Plus CCP Probation If a student has a cumulative GPA of lower than 2.0 in the college courses OR If a student withdraws from, or receives no credit for, two or more courses in the same term

Student Performance Student Performance * Underperforming Students for College Credit Plus CCP Probation When on CCP Probation, the student: May enroll in no more than one college course May not enroll in the college course in the same subject in which student previously earned D or F or received no credit

Student Performance Student Performance * Underperforming Students for College Credit Plus CCP Dismissal If student is dismissed from CCP, the student may not enroll in any college courses for the following term Student appeal immediately in order to request participating next term (especially if extenuating circumstances)

Student Performance Student Performance * Underperforming Students for College Credit Plus CCP Dismissal After one college term on dismissal the student may request the secondary school to allow the student to participate Secondary schools will determine whether the student will stay on dismissal, move to probation, or participate without restrictions per the school s adopted policy

Student Performance Student Performance * Underperforming Students for College Credit Plus CCP Dismissal Student Appeals A student who has been dismissed from the program or is prohibited from taking a course in the same subject may request an appeal

Student Performance Student Performance * Underperforming Students for College Credit Plus CCP Dismissal Student Appeals Extenuating circumstances shall be considered, separate from academic performance Secondary school have an appeals policy to share with students

Student Performance Student Performance * Underperforming Students for College Credit Plus Communicating to student/parent Secondary School Must promptly notify student/parent of CCP Probation or CCP Dismissal status Must review appeals process with the student/parent

Student Performance Student Performance * Underperforming Students for College Credit Plus Communicating to student/parent Secondary School Must follow the appeals timeline as defined in rule Must include this information in the annual Information Session and Counseling Services

Student Performance Student Performance * Underperforming Students for College Credit Plus Colleges/Universities Review student grades according to institution s policies This rule does not supersede, alter, or affect the institution s policies for probation or dismissal or other academic status

Student Performance Student Performance * Underperforming Students for College Credit Plus Colleges/Universities Send grade reports with GPA immediately after term ends to secondary schools Partner with schools to ensure appropriate registration in next term

Finances Finances * Payments related to College Credit Plus ** Public schools Receive funding from state of Ohio for FTE enrollment: 5 credits in year Students choose their education paths if College Credit Plus, then a portion of the foundation funding is redirected to the college

Finances Finances * Payments related to College Credit Plus ** Public schools Receive funding from state of Ohio for FTE enrollment: 5 credits in year Students choose their education paths if College Credit Plus, then a portion of the foundation funding is redirected to the college

Finances Finances * Payments related to College Credit Plus ** Option A and Option B Students can choose Option A ( self-pay ) and decide if they want to receive high school and college credit or college credit only Students can choose Option B ( state pay ) and will automatically receive high school and college credit

Finances Finances

Finances Finances * Payments related to College Credit Plus ** Nonpublic/private school and homeschooled students apply for funds annually * General Assembly provides separate budget line items ** Parents on behalf of students must apply for funding annually through the OH|ID and application system ** Parents must create OH|ID account Can take up several days to create the account

Finances Finances * Payments related to College Credit Plus ** Parents must request access to the funding application system * Complete data entry about student to apply for funds * Upload college acceptance letter or academic good standing letter * Conditional acceptance letter is allowable but must receive final acceptance letter by May 30

Finances Finances * Payments related to College Credit Plus ** Nonpublic/private schools can receive access to the funding application & award letter ** Ohio Education Data System (OEDS) administrator at school can assign role of CCP-Data View within SAFE system

Finances Finances * Payments related to College Credit Plus ** Homeschooled families must also upload letter from district of residence superintendent excusing the student from compulsory education attendance ** No extensions on deadlines and no additional reallocations mid- year ** Deadline is April 1 annually

Finances Finances * Payments related to College Credit Plus ** Public secondary schools must submit student enrollment via EMIS ** Must indicate the course is a college course

Finances Finances * Payments related to College Credit Plus ** Colleges/universities must submit enrollment data via CCP Data Portal ** Colleges and public secondary schools verify enrollment in ODDEX ** Once enrollment review window closes and all enrollment verified, payment is generated

Finances Finances * Payments related to College Credit Plus ** Default rates or alternative funding agreement ** Alternative funding agreements between college and secondary schools * Must be executed by February 1 annually

Finances Finances *State residency Students must be Ohio residents Public and nonpublic school students must be enrolled in a high school in Ohio

Finances Finances *State residency Any student interested in enrolling in a public college or university must be considered a resident of Ohio as defined in state law College or university will verify that information with the student and family

Finances Finances *Economically disadvantaged Students who are considered economically disadvantaged must incur no charges for College Credit Plus (unless expelled)

Finances Finances *Economically disadvantaged More than just free or reduced-price meals Also includes: Member of household participates in Medicaid, SNAP, supplementary security income, federal public housing, or low-income home energy assistance program

Finances Finances * Seeking Reimbursement If student does not earn a passing grade or withdraws from the course (after the no-fault withdrawal date), the secondary school can seek reimbursement Except cannot seek reimbursement from economically disadvantaged students

Finances Finances * Seeking Reimbursement Seeking reimbursement is a choice of the public district not a requirement Nonpublic districts are responsible for seeking reimbursement on behalf of the state of Ohio and sending to Ohio Department of Education

Finances Finances

Finances Finances *Textbooks Secondary schools (public and private) have responsibility for textbooks Obtaining, paying, and recycling or reselling books Students should have access to the books prior to the semester start

Finances Finances *Textbooks Talk to students about timing of registration and book ordering Talk about shrink-wrapped books and access codes

Finances Finances *Supplies & Fees Colleges/universities have responsibility for required course supplies Obtaining, purchasing, providing

Finances Finances *Supplies & Fees Can be on a rental or borrowed basis for some items Must waive fees (up to $750 see course eligibility)

Next Steps Next Steps *Transferring course credits Ohio s public colleges must comply with articulation and transfer policies (i.e., Transfer Assurance Guides, Career Technical Assurance Guides, Ohio Transfer 36) Receiving college determines transferred credit and application toward degree https://transfercredit.ohio.gov

Next Steps Next Steps *Have discussions with students about the fact that college grades stay with them forever! * Each time a student transfers to a new college, the college will require a transcript * Just to confirm: No, we do not have the authority to make the course grade go away

Next Steps Next Steps *State law can change from time to time! * Don t believe the rumor mill ** How a bill becomes a law https://www.youtube.com/watch?v=tyeJ55o3El0 * Check with www.ohiohighered.org/ccp for legislative updates

Questions (as time allows) Questions (as time allows)