Key Findings and Recommendations for Facility Management
The audit report highlights key findings and recommendations for custodial and maintenance services, as well as space utilization in the educational district. The report suggests outsourcing custodial services, strategic restructuring, and optimizing space functionality to enhance efficiency and cost-effectiveness. It also emphasizes the need for pursuing funding opportunities and potential relocations to improve operational effectiveness.
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Presentation Transcript
Possible Actionable Items from Abraham s Audit Laura S. Chesson, Ed.D. Superintendent Michael Knight, Director of Business and Finance
Custodial and Maintenance Key findings Two standards were used. One standard shows that the minimum number of staffing is in place in order to meet average level of cleanliness. Second standard shows a slight increase may be necessary to maintain an average level of cleanliness. Outside property maintenance in understaffed. Specialized maintenance should continue to be done by outside contractors.
Custodial and maintenance - Report Recommendations Outsourcing custodial may save money - largely on benefits. Outsourcing outside work to Groton and/or Dunstable DPW might save money. Treating all of Main Street schools as one campus with one CIC would save money. Utilizing a better software package to track maintenance requests and work might save money.
Possible actions that will be explored Outsource of custodial. Outsource of outside work to local DPW or other companies. Restructure to treat Main Street as one campus.
Space Utilization - Key Findings GDRHS, Florence Roche, and Boutwell are at average space utilization based on MSBA standards. GDRMS and Swallow Union are at under average utilization based on MSBA standards. Prescott is costing district for additional utilities, custodial, plowing and other services which might be unnecessary expenses. In FY 2019 there will likely be some additional costs for the building as GDRSD will no longer be the lessor and will need to sub-lease from Friends of Prescott. Florence Roche is currently under SOI to MSBA. Swallow Union will need renovation/rebuild within 10 - 15 years.
Space Utilization - Recommendations Shut down duplication of services on the Main St. campus whenever possible. Florence Roche should continue to pursue MSBA funding. Swallow Union s need for renovation/rebuild should be considered if MSBA funding secured. Grade configurations should be examined. Move Central Office to another district building. If Central Office would move to Boutwell, Boutwell should move to GDRHS or Florence Roche if MSBA funding is secured.
Possible actionable items that will be explored Moving Central Office to Boutwell and Boutwell to GDRHS. Grade configuration changes under a variety of scenarios (i.e. if Florence Roche is approved for MSBA funding, if Boutwell is moved to high school, if continued enrollment increase is found at elementary schools etc. ) Continue to move forward with Florence Roche SOI.
Transportation - Overall Findings Buses are handled by Dee Bus. Private ownership not feasible. We are reimbursed by state for 70 cents on the $1.00 for transporting those students who live more than 1 miles from drop off point to home. We must have 75% assigned ridership in order to receive reimbursement. District currently offers transportation to all students no matter where they live. We have three tiers of bus runs. Bussing is significant portion of budget.
Transportation - Recommendations Investigate assigned ridership on all buses. Investigate actual ridership on all buses. Investigate alternative bid terms. Investigate combining bus runs.
Possible action items to be explored Investigate actual/assigned ridership on all runs. Make changes to high school runs for this year. Explore making future changes (combining buses in same tier, combining tiers).
Food Service - Key Findings Food Services Department meets the national standard of meals produced per labor hour. There are too many cooking kitchens for size of district. More employees work 20 hours or more in GDRSD than in comparable districts. Food services is running in a significant deficit mostly due to benefit costs. It will be difficult to increase participation given the percentage of free and reduced lunches.
Food Service - Recommendations Cut back on cooking kitchens and transport from one or two kitchens. Cut back on employees that work 20 hours or more. Increase lunch prices. Attempt to increase participation. Investigate out-sourcing.
Actionable items to be explored Cutting back on cooking kitchens (this may also cut back on employees at 20 hours or more. Strategies to increase participation. Increase lunch prices. Investigate out-sourcing.
