Key Milestones and Project Plan for SCOA.One Information Session
This project plan outlines key activities and milestones for non-piloting municipalities in implementing the SCOA.One Information Session presented by the National Treasury. It includes actions related to awareness, governance, project initiation, specific requirements, and reporting understanding. The plan spans over multiple years with detailed steps for each phase.
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Presentation Transcript
SCOA One Information Session Project Plan and Key Milestones Presented by National Treasury: Chief Directorate Local Government Budget Analysis 18 November 2014
Project Plan and Key Milestones Non- piloting municipalities (1) Activity 2014/15 2015/16 2016/17 1) Awareness Council awareness Council resolution on SCOA Broader administrative awareness Senior managers. Management report Nov 2014 Nov 2014 and continuous Continuous Continu ous 2) Governance Establish project management office (Project Manager) Detail project plan including all senior managers Sign-off project plan Establishment of forums Determining impact on business policies, processes & procedures Jan 2015 Feb 2015 Feb 2015 Feb 2015 Feb 2015 to June 2016 Continuous Continuous Continu ous Progress and risk management 2 2
Project Plan and Key Milestones Non- piloting municipalities (2) Activity 2014/15 2015/16 2016/17 3)Project Initiation Vendor feedback and integration into project plan Jan to June 2015 Jan 2014 to Sep 2015 Jan 2014 to June 2015 Segment evaluation and alignment to current municipal GL and org structure Align function to municipal standard classification and identify anomalies Line by line comparison of the item segment (rev, exp, assets) and identify anomalies Defining funding sources and linking to the item segment Define regional indicators and provide to SCOA Project Team Define operation and capital projects including repairs and maintenance Using the methodology of the municipality, update costing methodology Considerations impacting on more than on segment PPE register (module) to be aligned to project and item 3 3
Project Plan and Key Milestones Non- piloting municipalities (3) Activity 2014/15 2015/16 2016/17 July 2015 to June 2016 July 2015 to June 2016 4)Specific requirements System application Opening balance conversion Historical information and data Budget conversion to SCOA tables Clearing of suspense accounts, clearing accounts, control accounts, and interface accounts July 2016 to June 2017 July 2016 to June 2017 July 2016 to June 2017 5)Understanding reporting requirements Test, analyse, and understand content and ensure political and administrative leadership have a conceptual understanding Budget reporting formats (MBRR) Annual financial statement Section 71 and 71 monthly reporting 4 4
Project Plan and Key Milestones Non- piloting municipalities (4) Activity 2014/15 2015/16 2016/17 On-going On-going On-going 4)Maintenance of SCOA requirements Keep institutionalised knowledge updated and relevant in the changing environment Attendance of information sessions by applicable officials Attendance of system vendor user forums Attendance of provincial CFO Forums Attendance and scheduling of training sessions base on user specific requirements Read communications i.e. MFMA Circulars Constant feedback to political and administrative leadership (quarterly) Ownership of this reform is key to municipal success! 5)Migration to SCOA classification (system vendor management) Preparation and finalisation of take on balances and historical information Detailed migration project plan (vendor) and MOU December 2016 December 2016 December 2016 February 2017 March 2017 Compilation of detail budgets - SCOA classification across segments (2017/18 MTREF) Jan to June 5 5 Testing and user acceptance
