Key Points and Tips for NIH Grant Application Submission Process
Discover essential information on NIH grant application submission, including required registrations, submission options, and where to find funding opportunities and application instructions.
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Presentation Transcript
Application Submission Workshop Review Bringing the Key Points Home
What NIH grant programs require electronic application submission? All competing single and multi-project grant programs
What submission options are currently available? ASSIST Grants.gov Workspace Single-project only System-to-system solutions
What applicant organization registrations are required? DUNS SAM Grants.gov eRA Commons SBA (small business only)
Which registration requires annual renewal? SAM System for Award Management
Where can you find NIH funding opportunity announcements? NIH Guide for Grants & Contracts Grants.gov Search Grants
Do all NIH Institutes participant on Parent FOAs? No Check for fit, before you submit!
How can you tell if an opportunity allows clinical trials? Clinical trial allowability indicator in table in FOA Section II Title (most new FOAs)
Can I include additional information in the appendix if I can t fit everything in my research strategy? No! Only blank data collection forms simple lists of interview questions blank informed consent/assent forms items requested in FOA
Where can you find application instructions? How to Apply Application Guide Text of FOA Notices in NIH Guide Notices of Special Interest
Where would you find any special instructions for a specific opportunity? In the full announcement text of the Funding Opportunity Announcement (FOA) Section IV Application & Submission Information In Notice of Special Interest Text (if applicable)
When the instructions in the FOA and application guide conflict which one wins? The FOA instructions win over the application guide
When the instructions in a Guide Notice and the FOA text conflict which one wins? The instructions in a Guide notice win over the FOA text (and the application guide)
Where do you find the submission due dates for a FOA? In the Key Dates section of the full announcement text of the FOA
Name a form field that is required by NIH, but not marked required on the federal-wide forms. Project Performance Site Location Primary site DUNS R&R Sr/Key Person Profile Credential (all with PD/PI role; Fellowship sponsor; Career Dev mentor, Diversity candidate, component leads) Organization (all Sr/Key) Biosketch (all Sr/Key)
What format must be used for all attachments within the application? PDF
List three levels of validation used to check your application for completeness Grants.gov checks Agency eRA system checks Agency staff checks
Does the Validate Application action in ASSIST check all errors? (Almost) Yes Some processing issues may arise post-submission, but the same validation service is used by Validate Application that is used when processing an application Remember, not all requirements are systematically enforced. Read & follow instructions.
Who can submit grant applications to Grants.gov? Authorized Organization Representatives (AORs)
Is submitting to Grants.gov the final step in the submission process? NO! You must track your application and view your assembled application in eRA Commons. If you can t view it, we can t review it!
What are the key elements of on-time submission? All registrations completed Error-free application submitted by 5:00 p.m. local time on due date All corrective submissions must be completed by the deadline
What is the best unit of measure for submitting early ? Days Measure early on a calendar, not a clock!
Who should check the assembled application package in eRA Commons? SO or AOR PD/PI(s) ASST (if delegated Status by PD/PI) Anyone else you can get to do it
How long do applicants have to check their application image in Commons before it moves forward for further processing by NIH staff? Two (2) business days after image assembled and posted in eRA Commons Known as application viewing window
Can you adjust your application after the due date if within the viewing window? (Almost) No Exceptions working with eRA Service Desk on system issue you don t care if you re considered late
Who can Reject an application in Commons? Signing Official (SO)
What do you do if a system issue threatens your on- time submission? Follow our Guidelines for Applicants Experiencing System Issues Notify eRA Service Desk by the due date
Thank You & Enjoy the Conference
