Khara Hais Municipality Organisational Structure Overview
The organisational structure of Khara Hais Municipality, as presented by Mr. D. Ngxanga, Municipal Manager, encompasses various directorates and offices under the leadership of the Municipal Manager. The structure includes key departments such as Risk Management, Internal Audit, Corporate Services, Civil Engineering, Financial Services, and more, with designated roles and responsibilities at different levels of management. This structure was tabled to the council in December 2015, highlighting the hierarchical layout and reporting lines within the municipality's operations.
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Presentation Transcript
REVISED ORGANISATIONAL STRUCTURE Presented by: Mr D Ngxanga Municipal Manager Compiled By: G Besselsen Office Manager Tabled to Council on 4 December 2015 1
//KHARA HAIS MUNICIPALITY MACRO STRUCTURE Municipal Manager Office of the Municipal Manager Risk Internal Audit. Management Directorate Corporate Services Directorate Civil Eng. Services Directorate Corporate Services Directorate Community Services Directorate Financial Services Directorate Electro Mech Services Directorate Development & Planning Water Purif. Sewerage T & Sanitation Town Planning & Building Control Human Resources Income & Revenue Collection Electrical Networks & Distibution Human Resources Emergency Services Housing & Human Settlement Water Dist, Sewerage Col. & Maintenance Finance & Asset Management Electrical Maintenance Secretariat Traffic Services Planning &Project Management Roads & Storm Water Management Security Services Supply Chain Management Metering & Planning Communication Parks & Recreation Services Civil Service Planning & Projects Legal Advice Services LED Mechanical Workshop & Fleet Management Community Support, Overtime & Client Services Information Technology Libraries IDP Environ- mental Services 2
OFFICE OF THE MUNICIPAL MANAGER Municipal Manager Executive Secretary (PL 7) Office Manager (P/L 1) Office of the Mayor & Speaker PMS Work Study Admin Officer: Special Programs & Ward Committees (PL 6) Senior/Chief: Work Study (PL 5/4) Manager Performance Management (PL 3) 3
OFFICE OF THE MAYOR & SPEAKER Senior Manager: Office of the Municipal Manager Mayor & Speaker Admin Officer: Special Programs & Ward Committees (PL 6) Personal Assistant (P/L 8) Chief Clerk Youth Development (PL 8) Executive Secretary (PL 7) Chief Clerk: Council Support (PL 8) Senior Clerk : Ward Committees (PL 9) Driver/ Messenger (PL 10) Messenger (PL 10) 2 x Driver/ Office Assistant (PL 12) CDW s 4
PERFORMANCE MANAGEMENT & WORK STUDY Senior Manager: Office of the Municipal Manager Manager Performance Management (P/L 3) Senior/Chief Performance Management Off (PL 5/4) Senior/Chief Performance Management Off (PL 5/4) 1x Senior Clerk (PL 9) 1 x Senior Clerk (PL 9) 5
Office of the Mayor & Speaker OFFICE OF THE MUNICIPAL MANAGER Municipal Manager Senior Manager Internal Audit (PL 1) Manager: Risk Management (PL 3) Chief Internal Auditor (PL 4) 4 X Internal Auditors (PL 7/6) 2x Risk Officer (PL7/ 6) 6
DIRECTORATE CORPORATE SERVICES Director Corporate Services Director Corporate Services Admin Assistant (PL8) Senior Manager Human Resources (PL1) Chief Senior Manager: Policy and Research (Accommodation Position) (PL 1) Senior/Chief: Legal Officer (PL 5/4) IT Manager (PL3) Manager Secretariat (PL3) Communication (PL 5/4) 7
HUMAN RESOURCES Director Corporate Services Director Corporate Services Senior Manager Human Resources (PL 1) Senior Manager Human Resources (PL 1) Admin Assistant (PL8) Manager Human Resource Dev (PL 3) Chief Personnel Officer: Maintenance (PL 5/4) Chief/Snr Health & Safety Officer (PL 5/4) Sen /Chief Dev. Officer (PL5/ 4) Sen/Chief Personnel Officer: Procurement (PL5/4) 1 x Labour Relations Officer/Senior (PL 6/5) 1 x Personnel Officer / Senior (PL 6/5) Personnel Officer/Senior (PL 6/5) Senior Clerk (PL 9) Assistant Labour Relations Officer (PL 7) Assistant Personnel Officer (PL 7) 3 x Senior Clerk (PL 9) 4 X Additional Clerk Biometric System 4 x Clerk (PL 11/10) 8
SECRETARIAT Director Corporate Services Manager Secretariat Senior/Chief Admin Officer Committees (PL 5/4) Admin Officer Council Building Admin (PL 6) Assistant Archives Commonage &Pound Off (PL 7) Assistant Admin Off (PL 7) Chief Clerk X 1 (PL 8) Assistant Admin Officer (PL 7) Assistant Admin Officer (PL 7) Assistant Admin Officer (PL 7) Senior Clerk Commonage &Pound (PL 9) Senior Clerk (PL 9) 1 x Senior Clerk (PL 9) 1 x Senior Typist (PL 9) Senior Clerk (PL 9) 2x Spec Workmen (PL10) Driver Messenger (PL 10) 2 x Clerk (PL 11/10) 1 x Clerk (PL 11/10) Transferred to Oversight Financial Function 6 x Algemene Werkers (PV 16) omskep na 6 x Care Takers (PV 13) Dat n Werkstudie Ondersoek gedoen word na die totale skoonmaakdienste in die Raad Office Assist. (PL 12) 1 x Reprograph Operator 1x Office assistant (PL 12) 12 x Care Taker (PL 13) 14 x General Worker (PL 16) 9
COMMUNICATIONS Director Corporate Services Senior/Chief Communications Off (PL 5/4) 2x Communications Officer (PL 6) Assistant Communications Officer (PL 7) Switchboard Operator (P/L 9) 10
INFORMATION TECHNOLOGY Director Corporate Services Manager Information Technology (PL 3) Senior Software Administrator (PL 5) Assistant Administrator (PL7) Assistant Hardware Technician (PL 7) Assistant Hardware Technician (PL 7) Help Desk Operator (PL 10) Junior Technician (PL 10) 11
DIRECTORATE BUDGET & TREASURY OFFICE Chief Financial Officer Admin Assistant (PL8) Senior Manager Finance & Asset Management (PL1) Manager Supply Chain Management (PL3) Manager Income & Revenue Collection (PL3) PL1 Contractual to incumbent 12
INCOME & REVENUE COLLECTION Chief Financial Officer Manager Income & Collection (PL 3) Contractual to Incumbent (PL 1) Senior Accountant (PL 5) Accountant (PL 6) Assistant Accountant (PL 7) Assistant Accountant (PL 7) Chief Clerk (PL 8) Chief Clerk (PL 8) Clerk (PL 10/11) 1x Senior Clerk (PL 9) Senior Clerk (PL9) Senior Clerk (PL9) 4 x Senior Clerk (PL 9) 4 x Senior Clerk (PL 9) Clerk (PL 11/10) Clerk (PL 11/10) Clerk (PL 11/10) 7x Cashier (PL 11/10) 2 x Clerk (PL 11/10) 4 X Meterlesers (PL 14) 4x Clerk (PL 11/10) 13
INCOME & REVENUE COLLECTION (CONT) Other Income Services Assistant Accountant (PL7) Senior Clerk (PL9) 1 x Senior Clerk (PL 9) Chief Clerk (PL8) Chief Clerk (PL8) Senior Clerk (PL9) 4 x Cashiers (PL11/10) 3 x Clerk/Cashiers (PL 11/10) 8 x Clerk (PL11/10) 5 x Clerk (PL11/10) 3 x Clerk (PL11/10) Community Halls Resorts Reitzpark Swimming Pools Motor Registrations Fines Centralised Income Services Oversight Financial Function 14
FINANCE & ASSET MANAGEMENT Chief Financial Officer Admin Assistant (PL 8) Senior Manager Finance & Asset Management (PL 1) Manager: Asset Management (PL 3) Financial Reporting (PL 2) Senior Accountant (PL 5) 1 x Chief Senior Accountant (PL 5) Accountant: Asset Management(PL 4) 1 x Assistant Accountant (PL7) 1 x Assistant Accountant (PL 7) Assistant Accountant (PL 7) Chief Clerk (PL 8) Chief Clerk (PL 8) 2 x Senior Clerk (PL 9) 1 x Senior Clerk (PL 9) 3x Senior Clerk (PL 9) 15
SUPPLY CHAIN MANAGEMENT Chief Financial Officer Manager Supply Chain Management (PL 3) Senior Accountant (PL 5) Senior Accountant: Tender / Contract Management (PL 5) Assistant Accountant (PL 7) Assistant Accountant (PL 7) Senior Clerk (PL 9) 5x Buyer (Quotations) (PL9) Senior Clerk (PL 9) 3x Store Assistant (PL 11/10) 2x Clerk (PL 11/10) 2 x General Worker (PL 16) 16
Directorate Community Services Director Community Services Admin Assistant (PL8) Manager Protection Services (PL 3) Contractual to Incumbent (PL 1) Manager Environmental Health (PL3) Manager Parks & Recreation (PL3) Chief Emergency Services (PL 4) Chief Security Services (PL 4) Chief Traffic Services(PL 4) Senior Librarian (PL5) 17
Director Community Services Rosedale UNFUNDED MANDATE Paballelo Forum Main Senior Librarian (PL 5) Librarian (PL 6) Librarian (PL 6) Librarian (PL 6) Librarian (PL 6) Sen. Librarian Assistant (PL 9) Sen. Librarian Assistant (PL 9) Sen. Librarian Assistant (PL 9) Sen. Librarian Assistant (PL 9) 2x Librarian Assistant (PL 11/10) 4x Librarian Assistant (PL 11/10) 2x Librarian Assistant (PL 11/10) 2x Librarian Assistant (PL 11/10) Sen. Library Help (PL 13) Library Help (PL 14) Library Help (PL 14) 2x Library Help (PL 14) Library Help (PL 14) 2 x Vacant Positions Deleted 18
Emergency Services Director Community Services Manager Protection Services (PL 3) Contractual to Incumbent (PL 1) Senior Clerk (PL9) Chief Emergency Services (PL 4) Senior Clerk (PL9) Divisional Officer (PL 5) Divisional Officer (PL 5) Snr Disaster Management Officer (PL 5) Contractual to Incumbent (PL 4) Senior Fire Fighter (PL 8) Senior Fire Fighter (PL 8) Senior Fire Fighter (PL 8) Senior Fire Fighter (PL 8) Assist Disaster Management Officer (PL 7) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) Junior Fire Fighter (PL 10) Junior Fire Fighter (PL 10) Junior Fire Fighter (PL 10) Junior Fire Fighter (PL 10) 2x Junior Fire Fighter (PL 10) 8 x Control Room Operator (PL 9) 2x Learner Fire Fighter (PL 11) 2x Learner Fire Fighter (PL 11) 2x Learner Fire Fighter (PL 11) 2x Learner Fire Fighter (PL 11) 1 x Vacant Senior Clerk Post to be frozen till filling in the future 2 x Station Officer (PL 6) to be changed to 2 x Divisional Officer (PL 5) 3x Cleaner/Gen Worker (PL 16) 19
Director Community Services Security Services 1x Senior Clerk (PL 9) to be frozen till filling in future 2 x Senior Superintendent (PL5) Deleted Incumbents to be accommodated in Superintendent (PL 6) positions Salaries contractual to Incumbents 2 x Vacant Access Control Officers (PL9) Deleted 2 x Additional Senior Security Officer (P/L 8) for purposes of shift supervision Manager Protection Services (P/L 3) 1 x Senior Clerk (PL 9) Chief Security Services (P/L 4) 1 x Senior Clerk (PL 9) Guarding & Patrol Head Office Senior Superintendent (PL5) Senior Superintendent (PL5) Superintendent (Guarding & Patrol)(P/L 6) Superintendent (PL6) 2 x Access Control Officer (PL 9) 6 x Senior Security Officer (P/L 8) 40 x Security Officer (P/L 11/9) 5 x Observation Officers (PL11) 20
Environmental Health Services Environmental Health Care Unfunded Mandate Transfer to ZFM to be finalised on 28 April 2016 Director Community Services Manager Env Health Serv (PL 3) Chief Env Services (PL4) Snr Cleansing Officer (PL 6/5) Snr Env Health Pract (PL5) Snr Food & Safety Pract (PL5) Env Inspector (PL6) 1 x Food & Safety Pract (PL 6) Clerk Snr Clerk (PL 9) (P/L 11/10) Pest Control Assistant (PL 12/11) 1 x Cleaner (PL 16) 21
ENVIRONMENTAL HEALTH SERVICES CLEANSING Cleansing Officer PL 6/5 Asst Cleansing Officer PL 7 Asst Cleansing Officer PL 7 Nutsman PL 12 Asst Cleansing Officer PL 7 2 X Operators Storting PL 11 4 X Drivers PL 11 4 x Drivers PL 11 2 X Team Leaders PL 12 3 X Compactor Drivers PL 10 15 X General Workers PL 16 20 X General Workers PL 16 20 X General Workers PL 16 1 X General Workers PL 16 28 X General Workers PL 16 2 X Additional post of Team Leaders (PL 12) 22
Parks Director Community Services Manager Parks (PL 3) Senior Clerk (PL9) Snr Snr Snr Snr Superintendent (P/L 5) Superintendent (P/L 5) Superintendent (P/L 5) Superintendent (P/L 5) 23
Director Community Services Manager: Parks (P/L3) Snr Superintendent East- Area (P/L 5) Supervisor (P/L 9) Supervisor (P/L 9) Supervisor Swimming Pools (P/L 9) Supervisor Irrigation (P/L 9) 3 X Cashiers (P/L 11/10) 3 X Nutsman (P/L 12) 7 X Tractor Drivers (P/L 14) 17 x Machine Operators (P/L 15) 9 X General Workers (P/L 16) 20 X General Workers (P/L 16) 24
Director Community Services Manager: Parks (P/L3) Senior Superintendent Nursery (P/L 5) Supervisor (P/L 9) Supervisor Rural Areas (P/L 9) Supervisor Irrigation 1 X Team Leader (P/L 12) 2 X Chainsaw Operators (P/L 15) 8 X General Workers (P/L 16) 14 X General Workers (P/L 16) 10 X General Workers (P/L 16) 25
Director Community Services Manager: Parks (P/L3) Snr Superintendent Paballelo (P/L 5) Supervisor (P/L 9) 14 X General Workers (P/L 16) 26
Director Community Services Manager: Parks (P/L3) Snr Superintendent West Area (P/L 5) Supervisor : Manual Irrigation System (P/L 9) 11 X General Workers (P/L 16) 27
Electro- Mechanical Services Director Electro- Mechanical Services Chief Officer Mechanical Workshop (PL4) Senior Superintendent Electrical Networks (PL5) Senior Superintendent Electrical Maintenance (PL5) Chief Planning Officer (PL4) Senior Technical Assistant Metering (PL5) 28
Electro- Mechanical Services (Electrical) Director Electro- Mechanical Services Senior Sup. Elect Networks & Dist. (PL 5) Snr Technical Assistant (PL 5) Senior Sup. Elect Maintenance (PL 5) Chief Planning Officer (PL 4) Senior Electrician (PL 7) Technical Assistant (PL 7) Senior Electrician (PL 7) 3 x Electrician (PL 8) 3 x Street Light Attendant (PL10) 2x Electrician (PL 8) 2 x Inspector (PL 11/10) Supervisor (PL 10) Senior Clerk (P/L 9) Special Workman (PL10) 3x Handyman (PL 13/14) 3x Handyman (PL 13/14) 4x Handyman (PL 13/14) General Worker (PL 16) Cleaner (PL 16) 9 x General Worker (PL 16) Special Workman (PL10) qualified as Electrician 29
Electro- Mechanical Services (Workshop) Director Electro- Mechanical Services Chief Officer Mechanical Workshop (PL4) Snr Sup Mechanical Workshop (PL5) Senior Fitter (PL 7) Foreman (PL6) 2 x Fleet Management Officers (PL6) 7x Mechanic (PL 8) Clerk (PL 11/10) 1 x Snr Clerk (PL 9) 2 x Nutsman (PL 12) 2 x Fitter (PL 8) Special Works Person (PL 10) 3x Fitter Assistant (PL 14/13) 2 x Handyman (PL 14/13) Messenger (PL 13) Storeman (PL 14/13) Cleaner (PL 16) 7x Handyman (PL 14/13) Special Works Person (PL 10) - Deleted 30
Planning & Development Director Planning & Development MIG Funding Admin Assistant (PL8) Manager Tourism, LED & Resorts (PL3) Senior Manager: Town Planning (PL1) Manager Project Management (P/L 3) Manager Housing & Human Settlement (PL3) Chief IDP Officer (PL4) Technician: Technical Support (PL4) 1 X Senior IDP Officer (PL5) Building Control Officer (PL4) Assist. Admin Officer: Data Capturing (PL 8) IDP Officer (PL6) All PMU functions to be centralised within this unit 31
Planning & Development (Town Planning) Director Planning & Development Senior Manager: Town Planning (PL 1) Manager: Land use Management (PL 3) Building Control Officer (PL4) Senior Planning Technician (PL5) 2x Building/Senior Inspectors (PL6/5) Building/Senior Plan Inspector (PL6/5) Town Planning Assistant (PL7) Chief Clerk (P/L 8) 32
LED, Tourism & Resort Director Development & Planning Manager LED, Tourism and Resorts (P/L 3) Chief Officer: Resorts(PL 4) 2 X Senior Socio Economic Dev. Officer (PL 5) Assistant Resort Sup (PL 7) Senior Clerk: Informal Traders (PL 9) Development Officer (PL 6) Marketing Officer (PL 6) 2x Housekeeper (PL 9) Senior Clerk (PL 9) 2 x Foreman (PL 11) 5 x Clerk (PL 11/10) Foreman (PL 11) After alienation of the Eiland Resort this positions will be transferred to the Housing Division Office Assistant (PL 12) 10 x General Workers (PL 16) 10 x General Workers (PL 16) 1 x Additional - Foreman (PL 11) Resort to be sold 33
Planning & Development (Housing & HUMAN Settlement) Director Planning & Development Manager Housing & Human Settlements (PL 3) Snr Housing Development Officer (PL5) Snr Housing Admin Officer (PL5) Snr Housing Officer: Support Services (PL5) Senior Clerk (PL 9) 1 x Senior Engineering Technician (PL 5) Transferred from Civil Engineering Services Housing Development Officer (PL6) Assistant Contract Transfer Officer (PL7) Senior Clerk (PL 9) Senior Clerk (PL 9) Clerk (PL11/10) Clerk (PL 11/10) 34
Civil Engineering Services Director Civil Engineering Services Administrative Assistant (PL 8) Control Technician: Water Distribution, Sewerage Collection& Maintenance (PL 3) Control Technician: Water Purification, Sewerage Treatment & Sanitation (PL 3) Control Technician: Roads Storm Water & Construction (PL 3) Control Technician: Civil Services Planning & Project (PL 3) Client Services Client Services 1 x Chief Client Services (PL 4) 3 x Customer Care Clerks (PL 11/10) 35
Civil Engineering Services (Planning, Design & Project Management) Director Civil Engineering Services Control Technician: Civil Services Planning, Design & Project Management (PL 3) 1 x Technical Assistant (PL 12) 1 x Chief/Senior Engineering Technician (PL 4/5) 1 x Chief/Senior Engineering Technician (PL 4/5) 1 x Draughts Person (PL6) 1 x Draughts Person (PL6) 36
Civil Engineering Services (Water Dist., Sewerage Collection & Maintenance) Director Civil Engineering Services 1 x Additional Special Works Person (PL 10) & 2 x Additional Supervisor (PL 11) = 4 Sewerage Collection & Maintenance Teams Control Technician: Water Distribution, Sewerage Collection & Maintenance (PL3) Snr Sup : Sewerage Collection & Maintenance (PL5) Snr Sup: Water Distribution (PL5) 1 x Senior Clerk (PL 9) 4 x Special Works Person (PL 10) 3 x 2 x Plumber (PL 8) Transferred from Community Support & Overtime Operator Gr I (PL11) 1 x Clerk (PL 11/10) 4 x 3 x Supervisor (PL 11) Supervisor (PL 11) 0 x Stores Clerk (PL11/10) 4 x 3 x Nutsman (PL 12) Nutsman (PL 12) 9 x Handy Man (PL14/13) Transferred from Community Support & Overtime 1 x Code 10 Driver (PL 12) 0 x General Worker (PL16) 12 x General Worker (PL16) 3 x General Worker (PL16) 2x Code 10 Driver (PL 12) 37
Director Civil Engineering Services Control Technician: Roads Storm Water & Construction (PL3) Clerk (PL 10) Snr Clerk (PL 9) General Worker (PL 16) Snr Sup: Construction & Heavy Plant (PL5) 1 x Snr Sup: Roads & Storm Water Management (PL5) 0 x Ass Sup: Council Building Maintenance (PL7) 0 x Special Works Person (PL 10) 0 x Special Works Person (PL 10) 1 x Special Works Person (PL 10) Special Works Person (PL 10) Snr Operator (PL 10) 1 x Operator Gr 1 (PL 11) 2x Supervisor (PL 11) 1 x Operator Gr 1 (PL 11) 1 x Operator Gr 1 (PL 11) 0 x Operator Gr 1 (PL 11) 1 x Operator Gr2 (PL 12) 0 x Operator Gr 1 (PL 11) 1 x Special Works Person (PL 10) 1 x Code 14 Driver (PL 10) 0 x Operator Gr2 (PL 12) 2 x Supervisor (PL 11) 2 x Supervisor (PL 11) 2 x Supervisor (PL 11) 2 x Code 10 Driver (PL 12) 1 x Code 10 Driver (PL 12) 1 x Nutsman (PL 12) 1 x Tractor Driver(PL 12) 6 x Code 10 Driver (PL 12) 2 x Nutsman (PL 12) 0 x Nutsman (PL 12) 6 x 1 x Supervisor (PL 11) 1 x Tractor Driver(PL 13) Nutsman (PL 12) 1 x Tractor Driver(PL 13) 1 x Tractor Driver(PL 13) 12 x General Worker (PL 16) 2 x General Worker (PL 16) 4 x General Worker (PL 16) 8 x General Worker (PL 16) 4 x General Worker (PL 16) 6 x General Worker (PL 16) 38
Director Civil Engineering Services Control Technician: Water Purification, Sewerage Treatment & Sanitation (PL3) 0 x Snr Clerk (PL 9) 1 x General Worker (PL 16) 2 x Clerk (PL 10) Urban Water Purification Sanitation Urban Treatment & Sewerage Snr Water Purif. Officer (PL 5) & Sant Peri-Urban Sewerage Treatment Water Purification Snr Water Purif. Officer (PL 5) Snr Sup Sewerage Treatment (PL 5) Assistant Sup (PL 7) 4 x Process Controller Class III/II (PL9/8) Clerk (PL 11/10) 4 x Process Controller Class III/II (PL9/8) 1 x Code 14 Driver (PL 12) 14 x Process Controller Cl I/O (PL10/11) 2 x Process Controller Cl I/O (PL10/11) 1 x Special Works Person(PL 10) Special Works Person(PL 10) 4 x Process Controller Class I/O (PL10/11) 4 x Process Controller Class I/O (PL10/11) 6 X Code 10 Drivers (PL 12) 2 x General Worker (PL 16) 2 x Sewerage Pump Assist (PL 12) 1 x Nutsman (PL 12) 30 x General Worker (PL 16) 14 x General Worker (PL 16) 7 x General Worker (PL 16) 39
Civil Services - Community Support & Overtime Chief Community Support & Overtime (PL 4) Mobile Water Provision & (Metering) Overtime Ward Cleansing Admin Officer (PL 6) Admin Officer (PL 6) Ass Superintendent (PL 7) Chief Clerk (PL 8) 2 X Operator Grade 1 (PL 11) 2 x Water Tanker Driver (PL 12) 4 x Complaint Operators (PL 11/10) 3 x Nutsman (PL 12) 2 x Tipper Driver (PL 12) Positions transferred to Water Distribution Pg 38 2 x General Workers(PL 16) 2 x General Workers(PL 16) 3 x General Workers(PL 16) 40
