Leadership Strategies for Company Success Planning in Fire and EMS
In this presentation, the focus is on leadership strategies for successful planning in fire and emergency medical services. It covers the planning process, types of plans, and their impact on Company Officers, as well as goal setting, developing action plans, and characteristics of good planners. The slides delve into various types of plans such as strategic plans, staffing plans, training plans, and incident action plans. Emphasis is placed on the importance of comprehensive planning in ensuring effective response and management in emergency situations.
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Presentation Transcript
LEADERSHIP I FOR FIRE AND EMS: STRATEGIES FOR COMPANY SUCCESS PLANNING SKILLS FOR THE COMPANY OFFICER Slide PL-1
OBJECTIVES The students will: Discuss the planning process used in the fire/ emergency medical services (EMS). Identify three types of plans. Describe the effect the plans have on the Company Officer (CO). Develop goals and objectives needed for planning. Identify components of an action plan. Slide PL-2
OVERVIEW Types of Plans Definitions Any Program Should Have a Plan Establishing Goals Setting Objectives Developing and Implementing Action Plans Monitoring and Evaluating Characteristics of Good Planners Slide PL-3
TYPES OF PLANS Strategic Plan and Master Plan Staffing plan, training plan, fire prevention plan, public education plan, vehicle maintenance plan Incident Action Plan (IAP) Disaster Plan Slide PL-4
TYPES OF PLANS (cont'd) Strategic Plan and Master Plan Departmentwide Mission Vision Goals Objectives Slide PL-5
TYPES OF PLANS (cont'd) Staffing plan, training plan, fire prevention plan, public education plan, vehicle maintenance plan More CO oriented Affects daily routine Lays out a pattern Detail oriented Understood by all Slide PL-6
TYPES OF PLANS (cont'd) IAP: Incident specific. Used to mitigate situation. Disaster Plan: Pre-event plan that creates a framework of response for an event. Broad-based approach. Slide PL-7
Activity PL.1 Types of Plans Slide PL-8
DEFINITIONS Strategic Planning Management tool Used for one purpose--do better Disciplined effort Process is strategic Slide PL-9
DEFINITIONS (cont'd) Master Plan: Example: comprehensive master plan. Describes broad vision for future. Core philosophy. Guides development. Tests appropriateness of development proposals. Decisions will be made and judged. Slide PL-10
MASTER PLAN Compilation of goals, policies, and recommendations for each of the subject areas it covers. Goals are conceptual. Policies are the guides. Recommendations define specifications. Twenty-year timeframe. Reviewed or amended every 6 years. Slide PL-11
ANY PROGRAM SHOULD HAVE A PLAN Training: Yearly. Quarterly. Monthly. By topic. Mandated training takes priority. Slide PL-12
ANY PROGRAM SHOULD HAVE A PLAN (cont'd) Staffing Plan Per memorandum of understanding (MOU)/contract Based on National Fire Protection Association (NFPA) 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments and 1720, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to the Public by Volunteer Fire Departments Slide PL-13
ANY PROGRAM SHOULD HAVE A PLAN (cont'd) Staffing Plan (cont'd) Or based on your departments standard operating procedures (SOPs) Long range Short range Slide PL-14
ANY PROGRAM SHOULD HAVE A PLAN (cont'd) Fire Prevention Plan Fire prevention bureau staff Company inspections Volunteers Occupancy overload inspections Development and community growth Slide PL-15
ANY PROGRAM SHOULD HAVE A PLAN (cont'd) Vehicle Maintenance Plan Annual Quarterly Monthly Daily Slide PL-16
INCIDENT ACTION PLANS Formally documents incident goals, operational period objectives, and response strategy Contains general tactics Facilitates dissemination of information Revised on regular basis Slide PL-17
INCIDENT ACTION PLAN INCLUSION CONSIDERATIONS Incident goals Operational period objectives Response strategies Response tactics Organization list with Incident Command System (ICS) chart Assignment list w/specific tasks Critical situation updates and assessments Slide PL-18
INCIDENT ACTION PLAN INCLUSION CONSIDERATIONS (cont'd) Composite resource status updates Health and safety plan Communications plan Logistics plan Responder medical plan Incident map Additional component plans, as indicated by the incident Slide PL-19
DISASTER PLANS Natural disasters Earthquake Fire or wildfire Flood and dam failure Hurricane and high wind Landslide Thunderstorm Tsunami Volcano Extreme cold Extreme heat Slide PL-20
DISASTER PLANS (cont'd) Manmade disasters Bioterrorism Chemical agents Pandemics and diseases Radiation emergencies Terrorism Slide PL-21
What part of this type of plan does a CO have the greatest role? Slide PL-22
ESTABLISHING GOALS Focus on solution Broad statement Goal: to improve company performance at structure fires Evaluate your goal Realistic Important Challenging Slide PL-23
SETTING OBJECTIVES Writing objectives: Specific description of expected outcome. Spell out the "ABCDs". Audience. Behavior. Conditions. Degree. Define what you intend to accomplish. Slide PL-24
SETTING OBJECTIVES (cont'd) Example "By November 1, our crew will successfully complete four structure fire drills at the training tower." Slide PL-25
WRITING AN ACTION PLAN Step-by-step outline. Each objective requires its own action plan. A good action plan requires the following: Determine and assign tasks. Assign responsibility for monitoring. Plan for evaluation. Determine timeframes. Identify needed resources. Document completion of each task. Slide PL-26
IMPLEMENETATION STRATEGY Goal: 5-2 Bicycle Safety and Helmet Program Program Manager: Com. Risk Officer Accreditation Criterion: "Risk Management" Accreditation Category: Objective: By June 2011, the station commander at the Cleveland Park station, with assistance of coalition, will conduct two rodeos per year. Estimated Startup Cost: $1,200 Estimated Annual Cost: $400 Task # Task Responsibility Days Cost Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Research rodeo criteria Comm. Risk Officer 6 $100 X 1 Develop training manual Comm. Risk Officer 4 $200 X 2 Develop/ Build rodeo prop Planning Group 7 $500 X 3 Train fire/ coalition personnel Comm. Risk Officer X 4 Schedule rodeo Station Commander X X 5 Publicize event Publicity Chair 14 $300 X X 6 Conduct rodeo Fire/Coalition personnel 2 $100 X X 7 Totals 32 $1,200 Slide PL-27
IMPLEMENTING THE PLAN Now you have a complete set of objectives for reaching a specific goal. Each objective has a clear and concise action plan. Individuals can now go to work on their assigned action plan steps. Coordination and communication are essential. Slide PL-28
MONITORING THE PLAN CO needs to monitor each activity. Completed tasks correctly and on time. Amend plan where necessary. Keep all members informed of progress. Slide PL-29
EVALUATING--DID IT WORK? Completion of the problem-solving process requires an indepth evaluation. "Lessons learned" approach. Capitalize on noted strengths and weaknesses. Bring work back together and evaluate. Slide PL-30
EVALUATING--DID IT WORK? (cont'd) Possible questions: Did we meet our stated goals? What did we do right? What did we do wrong? What could we have done better? Slide PL-31
EVALUATING--DID IT WORK? (cont'd) Monitoring and evaluating can indicate discrepancies in the plan that necessitate cycling back to earlier parts of the process. The problem-solving model is a continuing process, not one where you follow the steps once and are automatically successful. Slide PL-32
Activity PL.2 Developing a Plan Slide PL-33
CHARACTERISTICS OF GOOD PLANNERS Leadership skills Vision and strategy Establishing direction Aligning people Communicating Negotiating Motivating and inspiring Influencing organizations Overcoming barriers to change Slide PL-34
CHARACTERISTICS OF GOOD PLANNERS (cont'd) General management skills Planning Finance and accounting Personnel administration Technology Organizational development Delegation Team building Conflict management Solving problems Slide PL-35
CHARACTERISTICS OF GOOD PLANNERS (cont'd) Communication skills Writing Listening Speaking Presenting Media relations Public relation Meeting management Slide PL-36
