Learn Process for Sharing Data with Coalition
"Discover a structured process for sharing and analyzing needs assessment data effectively with your coalition. Benefit from valuable tips and resources to facilitate this collaborative effort successfully."
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Lindsay Moore, MA, CPS II OMNI Institute TA Consultant OMNI Institute 899 Logan Street, Suite 600 Denver, CO. 80203 www.omni.org p. 303.839.9422 or 800.279.2070 f. 303.839.9420
Presentation Objectives Learn a process for sharing and analyzing needs assessment data with your coalition. Benefit from resources and tips that will help you facilitate this process.
Needs Assessment Process Overview 2. Identify people to collect the data 5. Collection of additional data 6. Large group coalition review of data 1. Identify needed data 3. Collect the data 4. Small group review of data 8. Resource Review 7. Priority Identification
Steps 1 - 5 2. 5. 6. Large group coalition review of data 1. 4. Core Team review of data 7. Identify people to collect the data 3. Collection of additional data Identify needed data Priority Identific ation Collect the data The Evaluation Center Engage a Needs Assessment Core Team Delegate data collection Review data with you Core Team Repeat steps as needed
Large Group Data Review Process 1. Prevention Overview 8. Consolidate Ideas 9. Resource Review 2. The Role of a Coalition 7. Large Group Discussion 10. Identify Priority Issues 3. Data Overview 6. Small Group Discussion 4. Data Review Worksheet 5. Gallery Walk
Prevention Overview Prevention Overview Review: SPF Risk and Protective factors Logic Model
Our Road Map Logic Model Resources and Readiness Problems and Related Behaviors Risk and Protective Factors Interventions 9
The Role of the Coalition What s the story of my community?
Data overview General Data Overview Quantitative Qualitative Primary Secondary Data the Coalition will review Source Type of data Dates Being a critical consumer of data Rates vs. Counts What else was happening in your community?
Examining Data Now vs. past Population group vs. population group COMPARE DATA Community vs. state or other community 12
Examining the Data Time trend Is it getting worse over time? Severity How severe is it? Magnitude Is it the largest one? Comparison How does it compare? PROBLEM 13
Interpretation of Interpretation of Data Guide Data Guide Distribute Interpretation of Data handout Give participants time to review the handout before they look at the data.
Gallery Walk Organize the data Place the data around the room Participants walk around the room and review data Participants comment on the data with sticky notes
Small group discussion: Reflection, analysis, interpretation of data 1. Organize participants into small groups 2. Allow time to process the Interpretation of Data Worksheet
Large Group Discussion: Reflection, analysis, interpretation of data Discuss Interpretation of Data Worksheet with large group
Consolidate ideas Group participant comments into key ideas Give Review list of key ideas with participants participants a break
Need more data? Need more data? Decide what additional data needs to be collected Collect data Meet again and review additional data Identify priorities What if your group isn t ready to identify priority areas?
Resource Review How are the identified resources relevant to the prioritized issue(s)? Is there a subgroup (i.e. women/girls, high school students, parents, etc.) or a geographic area that is disproportionate amount of resources? Is this out of proportion with the indicated problem for this subgroup? Is there any duplication of services that could be better coordinated to leverage existing resources and strengthen the overall prevention system? What policies or practices might facilitate improved resource assessment and allocation in the future?
Priority Selection Ask participants to vote for their top 3 choices. Tally up votes and rank the identified issues.
Tips for success Take breaks Stop and vote If you lack data, brainstorm with the group on potential data sources Your facilitation is a story Adjust as needed and be flexible This could take multiple sessions Use different strategies
And Remember Your TA Consultants are here to provide support. Facilitation Consultation Coaching Resources
