Legal Disclosures and Certification Updates by West Virginia Department of Education
Stay informed about legal disclosures, certification updates, and professional preparation facilitated by the West Virginia Department of Education. Explore important agenda items, background information, and necessary documentation requirements for applicants. Ensure compliance and transparency in the certification process.
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Offi c e o f Certi fic a ti o n a nd P ro f essi o na l P rep a ra ti o n West Virginia Department of Education (WVDE) October 25, 2017
CAP P Sta ff I ntro duc ti o n Robert Hagerman, Executive Director Lori Wilson, Assistant Director Coordinators Emily Curry Brad Fittro Scottie Ford Christina Haymaker Robert Mellace Kelly Mordecki Jodi Oliveto 2
CAP P Sta ff I ntro duc ti o n Associate Staff Mona Bowe Sherri Hudnall Sandy Simmons Interns Jonathan Blatt Madison Haymaker 3
To da y s Agenda Background & Legal Updates West Virginia Board of Education (WVBE) Policy 5202 Update Online Application Process & Update Licensure Updates Alternative Certification Title II Reporting Data Miscellaneous Information 4
Ba c kgro und & F i ngerp ri nts 5
Ba c kgro und & Lega l U p da te Emily Curry 6
Lega l Di sc l o sures Electronic Applications Applicants are required to add each previously disclosed incident on the first Online Application submitted Once a disclosure is made online, it remains in the application and applicants do NOT need to add it again. Items that should accompany a disclosure: Date (Month/Year) Title (name of the charge/action) Narrative (description/summary of the events that led to the disclosed incident/action) Personnel and/or Court Documents 7
Lega l Di sc l o sure I nf o rm a ti o n Paper Applications *Check yes to appropriate question(s) *Provide a Narrative (description/summary of the events that led to the disclosed incident/action) *Provide Personnel and/or Court Documentation *When disclosing a previously reviewed incident, check yes to the appropriate box or boxes and note previously disclosed 8
F BI Rep o rti ng The FBI now requires that we verify i.d. prior to sharing information or requesting information regarding reports found on the FBI background. The WVDE can no longer send a request letter for information regarding incidents found only on the FBI report. Applicants are required to appear in person at the WVDE or conference by Skype with picture i.d. to obtain a copy of his or her FBI background report and disclosure requirements. 9
West Virginia Board of Education (WVBE) Policy 5202 Update 10
W VBE P o l i c y 5 2 0 2 U p da te WVBE Policy 5202 Comment Period has ended and the comments that were received have been reviewed. The policy will go before the WVBE in November. If approved, the policy will be effective in mid-December. 11
Onl i ne Ap p l i c a ti o n U p da te Current electronic applications: Coach Renewal Initial Teaching Teacher and Student Support Renewals Administrative Renewals Initial Coaching Upcoming electronic applications to be implemented by the end of the year: Initial Student Support Initial Administrative 13
Onl i ne Ap p l i c a ti o n U p da te https://wveis.k12.wv.us/certportal/index.cfm Please advise your applicants to pay through the online portal for all electronic applications Payment is now the last step before submission to the WVDE after county approval. Payments made incorrectly (via the old system) cannot be utilized for electronic applications and will delay submission to the WVDE for processing. Please advise your applicants to open up the User Guides and follow the instructions as many questions can be answered by using the User Guides. 14
Onl i ne Ap p l i c a ti o n U p da te Form 4 Online Applications Please make sure the applicant that you have been asked to approve his or her application is actually an employee in your county and not just a resident of your county. When an application arrives for your approval, please look in the top left of the Coordinator Dashboard for the option of the certificate type (Renewal, Conversion, or Permanent) is correct. If the incorrect request is made, please REJECT/DENY the application so the applicant can make a new application. Please do not use the SEND BACK option. Please review the files for transcripts and if they are required and you have them, please upload them during the approval process. Otherwise, they need to be uploaded in the WVEIS WOW System. 15
Onl i ne Ap p l i c a ti o n U p da te Form 4 Online Applications (Continued) The WVDE is not allowed to accept transcripts that applicants have tried to upload, nor are counties allowed to accept transcripts that have been printed from a PDF that was issued to the applicant. Transcripts must be issued to the county or to our office at the WVDE. If an applicant brings a transcript in an official sealed envelope from the college/university, you may open it and initial that you verify that it was indeed an official seal-bearing transcript and then you may upload it through the WVEIS WOW system. 16
Onl i ne Ap p l i c a ti o n U p da te Form 20A Online Application If an applicant is employed by your county, please ensure they are using the proper option to obtain their licensure. If they have selected they are getting licensure based upon completion of a program in another state and it is discovered they have an out-of-state certificate from another state, please REJECT/DENY the application and have them make another application selecting the option of a certificate issued in another state (Reciprocity). If an applicant has provided you with transcripts when they make application for the Initial Teaching Certificate, please upload them prior to approval or through the WVEIS WOW system after approval. 17
Onl i ne Ap p l i c a ti o n U p da te Form 39 Please ensure that the individual making application has selected the correct option. If the individual needs to renew the authorization available on a Form 39 (Coach, Limited Football Trainer, or Athletic Trainer Certificate), please look at the top left corner of the application and see that the correct option has been selected. If they are wanting to renew and you notice in the top left corner that it is an Initial Temporary Authorization, you must REJECT/DENY the application and they need to go back into the system and select RENEW beside the credential. 18
Licensure Update CAPP Staff 19
Li c ensure U p da te Form 8 Applicants completing another certification program (I.E. Administration Or Student Support) and they have a Professional Teaching or Student Support Certificate, the original application type must be submitted as it is not an additional endorsement. If an Initial Administrative it will be a Form 19 for In- State or Form 19-A for Out-of-State. If an Initial Student Support Certificate, it will be a Form 20 for In-State or a Form 20-S for Out-of-State. Additional endorsements in Driver s Education must include the college signature, a copy of the driving record from the DMV, and a copy of the front and back of the valid Driver s License. 20
Li c ensure U p da te Form 8 (Continued) An additional endorsement for Autism from any institution of higher education who are just completing six hours does not require a signature of the college/university official. If the individual has completed the full Autism program at WVU, Marshall, or Bethany the certification officer must sign the Form 8. 21
Li c ensure U p da te Form 8C Reading Specialist and Autism cannot be added by taking a PRAXIS Exam. Student Support and Administrative endorsements are not eligible to be added by taking a PRAXIS Exam. For the most up-to-date list of eligible exams, please use the following link: http://wvde.state.wv.us/certification/forms/documents/AdditionalEndors ementViaPRAXISExameffectiveJanuary11_2017.pdf Please try to submit a PRAXIS Score Report with the Form 8C. The WVDE does not receive score results until 4-6 weeks after the applicant receives their results. 22
Li c ensure U p da te Form 1/1A: First Class/ Full Time Permits Individuals who have completed their program, but who are waiting to pass a PRAXIS Exam are not eligible to hold a First-Class/Full-Time Permit. Individuals who are waiting on successful completion of a PRAXIS Exam are not eligible for a waiver, neither are individuals who have not maintained or achieved the minimum GPA of 2.5. There has recently been an increase in applicants discovering that the program in which they were enrolled is not leading to licensure. Please encourage individuals seeking the First-Class/Full-Time Permit to get in writing from the college/university that the program does lead to licensure to work in the public schools. 23
Li c ensure U p da te Early Childhood Classroom Assistant Teacher Updates The Form 41 application was updated on January 10, 2017. Please make sure that you are using the newest form and filling it out in its entirety because we require all information for processing. 24
Li c ensure U p da te Waivers Conditions that can not be waived GPA Previous waivers on that application Other important non-negotiables First Class Full Time permits require proof of enrollment in a program. Unavailability of coursework requires documentation. Other important points to remember Waivers have an extended processing time. Approval of a waiver is not approval of the application. 32
Li c ensure U p da te Clinical Forms Student Teaching Form 23 Form 24 Form 24A Form 24B 33
Li c ensure U p da te Clinical Forms (23, 24) Form 23 is to be submitted for students attending an out of state IHE. Form 24 is for the INITIAL clinical placement Form 23 and Form 24 must be submitted together and signed by the District Superintendent. A second set of fingerprints will have to be redone for any application submitted after the clinicals. Clinical students are now required to have the basic skills and content exams passed before placement in schools. 34
Li c ensure U p da te Clinicals (24A) Form 24A is to be submitted to RENEW or request a change in the area or county of placement There is NO FEE for the Form 24A 35
Li c ensure U p da te Substitute Permits Applications must include ALL transcripts Initial Applications: 18 hours of training OR an EXPIRED (regular) teaching certificate are the only two items that can be used for an initial application. Renewals: 12 hours of training, or 6 semester hours of coursework from an IHE, or a VALID (regular) WV professional certificate are the only items that can be used for renewal. Endorsements can only be granted for subjects and grade levels currently listed in Policy 5202, Appendix A. (For example Criminal Justice, Law or Religious studies are not endorsable subjects in Appendix A). 36
Li c ensure U p da te Forms 2S and 2L Substitute Permits Applications must include ALL transcripts Initial Applications: 18 hours of training OR an EXPIRED (regular) teaching certificate are the only two items that can be used for an initial application. Renewals: 12 hours of training, or 6 semester hours of coursework from and IHE, or a VALID (regular) WV professional certificate are the only items that can be used for renewal. Endorsements can only be granted for subjects and grade levels currently listed in Policy 5202, Appendix A. (For example Criminal Justice, Law or Religious studies are not endorsable subjects in Appendix A). 37
Li c ensure U p da te Form 3 Teacher-In-Residence There must be an approved TIR agreement between the county and the IHE All scores (basic skills and content) must be included with application An official transcript to-date verifying the 3.0 GPA must be submitted with the application Copies of both position postings must be attached to the application 38
Li c ensure U p da te Career and Technical Education A new OneNote Notebook has been created specifically for the CTE certification process. You may access the notebook on our website under the heading: Career and Technical Education Certification Notebook CTE Application Flow Chart Each CTE application Policy 5202 excerpts that correspond with each licensure Interactive instruction check list to aid in submitting applications 39
Li c ensure U p da te Administration Applications Form 19 and 19A Paper Applications Online Application Initial licensure (19 & 19A) Renewals Convert a temporary license to an initial license (19) Permanent 40
Li c ensure U p da te Temporary Administrative Form 19A A temporary administrative certificate may be issued to an applicant who has completed an Educational Leadership Program from an out-of-state college/university or by using reciprocity with a valid out-of-state license. Valid for one school year Allows additional time for applicants to meet the necessary requirements: Praxis Exam (only if seeking licensure from a college/university recommendation) Evaluation Leadership Institute (ELI) ~ All candidates 41
Autho ri za ti o ns F o rm 38 Applicants must hold a valid professional teaching certificate for the following authorizations: Alternative Education Option Pathways Cultural Enrichment Reading for Grades Seven and Eight Technology Integration Specialist Please be sure to indicate the requested school year. 42
Li c ensure U p da te Tuition Reimbursement Reminder WV Code section 18A-3-3a provides for tuition reimbursement for educators holding a valid WV professional or provisional professional teaching, service, or administrative certificate. 43
Li c ensure U p da te Tuition reimbursement --for educators holding a first class permit is allowable only for those seeking an additional endorsement in a shortage area. No allowance for reimbursement is made for those on a first class permit seeking an initial professional certificate. 44
Li c ensure U p da te Courses completed prior to the July 1 start of a fiscal year are not eligible for tuition reimbursement during the new fiscal year. Form 36 tuition reimbursement applications must be complete when received by the WVDE. Incomplete applications are denied. 45
Li c ensure U p da te Advanced Salary Advanced salary and advanced degree level recognition are allowable on a valid WV professional or provisional professional teaching, service, or administrative certificate, or equivalent. 46
Li c ensure U p da te Advanced Salary For a master's degree (M.A. level), 80% of the coursework (24 of the 30 minimum graduate degree hours) must relate to the public school program. No more than 6 graduate hours in an area that is unrelated either to the public school program or to an endorsement area held on the professional certification are allowable for the M.A. level. 47
Li c ensure U p da te National Board Extra Expenses Reimbursement Additional fee reimbursement of up to $600.00 is available for extra expenses incurred during the National Board process after board certification has been achieved. 48
Alternative Certification Kelly Mordecki 49
Al terna ti ve Certi fic a ti o n Ap p l i c a ti o n Chec kl i st F 2 5 o rm 50
