Legal Services Staff Engagement Briefing - Serving the People of Cumbria Review
This briefing outlines a review of legal services staff engagement aimed at serving the people of Cumbria. It covers proposed changes, current structure, scope, service delivery proposal, and objectives. The review involves creating new roles, adjusting job titles, and enhancing the efficiency of legal services without the need for redundancies.
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Presentation Transcript
Legal Services Staff Engagement Briefing 17th May 2018 Serving the people of Cumbria
Agenda Council Position and Review Objectives Scope Current Structure Service Delivery Proposal Proposed Structure Level of Impact Key Changes Timeline and Stages of the Process Employee Support and Advice Next Steps & Key Dates Serving the people of Cumbria
Council Position and Review Objectives This is a redundancy consultation however in this instance the Council is confident that there will not be any need for redundancies. The proposed changes involve increases to staffing and the creation of an additional new role that is required to fulfil the business needs of the Council. The aims of the review are to: Create an additional Lead Lawyer role; a change in job title from Solicitor to Lawyer throughout the service. Serving the people of Cumbria
Review Scope The posts in scope of this phase of the proposed service review are: Actual Salary 36,153- 37,107 46,738- 48,715 54,140- 56,887 54,140- 56,887 No. Posts Post Title Grade FTE Solicitor 14 18 18 Senior Solicitor 17 4 4 Principal Solicitor - Special Projects 18 1 1 Group Solicitor 18 3 3 Totals 26 26 Serving the people of Cumbria
Current Structure Chief Legal Officer (Iolanda Puzio) (x 4) Group Solicitors and Principal Solicitor (Special Projects) - OS 18(i) (Litigation) (Dem Services and Commercial) (Property and environment) (Children s) (x 4) Senior Solicitors OS 17 (x 3) Advocates OS 17 (x18) Solicitors OS14 (x 3) Senior Legal Officers OS 11 (x 10) Legal Officers OS9 (x 2) Legal Assistants OS7 (x 2) Bundling Clerk BS3 (x 3) Apprentices LEVEL 3 Vacancy (to be recruited Sept 18) (x 4) Current Locums (as of 04/05/18) Serving the people of Cumbria
Service Delivery Proposal The proposed new structure for consultation will consist of: Actual Salary No. Posts Post Title Grade FTE Lead Lawyer 16 6 6 41,846- 42,806 Lawyer 14 13 13 36,153- 37,107 Senior Lawyer Principal Lawyer special projects 17 4 4 46,738- 48,715 18 1 1 54,410- 56,887 Group Lawyer 18 3 3 54,410- 56,887 Legal Officer 9 1 1 26,470- 27,358 Apprentices 3 3 3 Totals If agreed following consultation, this would result in: 31 31 Serving the people of Cumbria
Proposed Structure Chief Legal Officer (Iolanda Puzio) (x 4) Group Lawyers and Principal Lawyer (Special Projects) - OS 18(i) (x 4) Senior Lawyers OS 17 (x 3) Advocates OS 17 (x 6) Lead Lawyers OS16 to be recruited to from existing lawyers (x13) FTE - Lawyers OS14 (x 3) Senior Legal Officers OS 11 (x 11) Legal Officers OS9 (x 2) Legal Assistants OS7 (x 2) Bundling Clerk BS3 (x 3) Apprentices LEVEL 3 (x 4) Current Locums (as of 04/05/18) Serving the people of Cumbria
Key Changes The proposed changes are intended to create the following benefits for the service: Lead Lawyers (x6) across the legal teams : improving recruitment and retention of staff, providing a clear career path improving resilience by providing increased responsibility for areas of legal expertise enhancing knowledge/skills. experienced lawyer who can mentor and support colleagues A change in job title Replacement of the title Solicitor with Lawyer throughout the service enables legal executives and barristers to apply for the posts and assist with recruitment difficulties no other proposed changes to terms and conditions, arising from this proposal. Serving the people of Cumbria
Key Changes (continued) The following posts, which do not form part of the consultation, will be added to the existing structure to increase capacity: An additional Legal Officer: within litigation team will assist with some the capacity issues enable solicitors who are currently clerking appeals focus on other legal work provide resilience and ensure that work is more appropriately carried out at the right level. The introduction of apprentices into the legal structure: At senior levels already approved awaiting confirmation of suitable training provider lower level legal apprentices to assist with business support functions (level 3), two in child care (one in Barrow, one in Carlisle) and one in litigation (Carlisle). An additional Commercial Lawyer (funding to be confirmed): can act as a project lead from a commercial perspective Serving the people of Cumbria
Timeline and Stages of the Process Implementation From 1st July 2018 From 1st July 2018 Implementation Assimilation and Vacancy Preference Process From 29 June Review and Decision (up to 2 weeks) 15 22 June Engagement Period (4 weeks) 17 May 15 June Assimilation and Vacancy Preference Process From 29 June Review and Decision (up to 2 weeks) Engagement Period (4 weeks) 15 22 June 17 May 15 June Jan May May June July Serving the people of Cumbria
What engagement means for you? 4 week engagement period 17/05/2018 - 15/06/2018 Staff Meetings: First 17th May 2018, 15.30, Conference Room A, CH Mid-point 7th June 2018, 15.30, Conference Room B, CH Final 28th June 2018, 15.30, Room 109, Cumbria House Opportunity of 1:1s with management on request request a 1:1 group meetings can be arranged Serving the people of Cumbria
Employee Information Website www.cumbria.gov.uk/employeeinformation/ Wellbeing Serving the people of Cumbria
Assimilation Assimilation process will compare old and new roles to determine where assimilation appointments can be made Direct Assimilation - the job grade/ scale/ range is the same and - must be a 75% or more match (substantially similar) overall against assimilation criteria Assessed Assimilation - the job grade is different - a further assessment process is required to ensure the job holder has the necessary skills, knowledge and competences to fulfil the requirements of the post - it is the responsibility of the employee to identify and objectively evidence that a new post is substantially similar (75%), which must be verified by two managers (Service Manager and Service Assistant Director) Competitive Selection - Following direct and assessed assimilation, where it is identified that there are more people than posts, a competitive selection process will be necessary. Serving the people of Cumbria
Example 1 - Direct Assimilation Current Structure New Structure Process 75% match or more 5 5 Lawyers Solicitors Employees move into the VPP Less than 75% match Serving the people of Cumbria
Final Outcomes Personalised outcome letters issued early July 2018. Any vacancies which have not been filled through Assimilation and VPP will be advertised internally. Serving the people of Cumbria
Support and Advice Learning & Development Service Trade Union Representatives Employee Information Website People Management Pension s Advice Serving the people of Cumbria
Coping with Change Wellbeing Employee Wellbeing Service Management Referral Self Referral Better Health at Work Cumbria - NHS Mental Healthcare Links to Useful National Helplines and Websites Managing Stress Useful information to help you identify and find appropriate support www.cumbria.gov.uk/healthandwellbeing/betterhealth/default.asp Serving the people of Cumbria
Next steps Over the next 4 weeks we will gather feedback. The Statement of Change, Presentation, Structures, Post Specifications and FAQ s are all available on the Employee Information Website. We will regularly update the FAQ s. The engagement window is your opportunity to put forward your opinions and suggestions for the new service/team. All feedback will be considered. Serving the people of Cumbria
Key dates & Contact Information First 17th May 2018, 15.30, Conference Room A, CH Mid-point 7th June 2018, 15.30, Conference Room B, CH Final 28th June 2018, 15.30, Room 109, Cumbria House People Management Amy Thompson 07584 385 608 Your Pension Service 0300 323 0260 Askpensions@localpensionspartnership.org.uk Trade Union Representatives GMB Ken McDonald Unison Anita Timperon Serving the people of Cumbria
Discussion & Questions? Serving the people of Cumbria
