Legislative Committee Meeting Agenda and Guidelines for Remote Participation
Explore the detailed agenda of the upcoming Legislative Committee meeting on September 27, 2022, including discussions on old and new business, remote and virtual participation policy, recent FOIA guidelines, and limitations on remote participation as per the Code of Virginia. Learn about the recommended language for FOIA compliance and the conditions under which remote meetings are allowed. Stay informed about the flexibility and restrictions surrounding virtual meetings.
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Presentation Transcript
Legislative Committee Meeting Date: September 27, 2022
Meeting Agenda Welcome and Remarks from Chair Legislative Review Old Business - Charter - Annual Report New Business - Remote and Virtual Participation Policy Public Comment Adjourn Meeting
Welcome and Remarks from theChair
Two Items Review committee charter document Review FY 22 Annual Report
Remote and Virtual Meetings
Recent FOIA Guidelines Greater flexibility regarding remote meetings Remote participation is possible for the following: Personal matters A member's medical condition or disability Need to provide medical care for a family member A member's principal residence is 60 miles or more from the meeting location Option for all-virtual meetings held outside of states of emergency
FOIA Recommended Language It is the policy of the organization that individual members may participate in meetings by electronic communication as permitted by 2.2- 3708.3 of the Code of Virginia This policy shall apply to the entire membership and without regard to the identity of the member requesting remote participation or the matters that will be considered or voted on at the meeting Can apply to Board and/or Committees
Limitations of Policy by Code When remote participation is due to a personal matter, such participation is limited to two meetings per calendar year or 25% of the meetings held per calendar year, whichever is greater All-virtual public meetings are limited by law to two meetings per calendar year or 25% of the meetings held per calendar year, whichever is greater and may not be consecutive
Required Processes by Code As part of the policy requirements, organization must adopt three processes: - Making requests to use remote participation - Approving or denying such requests - Creating a record of such requests
